Assistant Data Management Officer (ADMO) job at Jeeva Consult International

Vacancy title:
Assistant Data Management Officer (ADMO)

Jobs at:
Jeeva Consult International

Deadline of this Job:
Wednesday, June 25 2025

Duty Station:
Head Office, Kampala | Kampala | Uganda

Summary
Date Posted: Thursday, June 12 2025, Base Salary: Not Disclosed

JOB DETAILS:

Duration: One year (with possible renewal based on performance and availability of funds)
Reporting to: Senior Data Management Officer (SDMO)
Department: Field Operations

About Us:
Jeeva Consult International is a private consultancy firm that was incorporated in Uganda in 2009. The firm is multidisciplinary/multi-sectoral in nature with superior expertise and advantage that delivers high quality outputs, in time, and within available budget. We work with a wide range of clients who include; INGOs, NGOs, Small Medium and Multi-lateral businesses, Educational Institutions, Financial Institutions, Donors, Policy Makers as well as Government Departments.
We offer professional services in areas of monitoring and evaluation, project planning and management, policy design and analysis, strategic planning and development, training and capacity building, systems analysis and design, market & social research, to mention but a few.
Over the past years, we have implemented consultancy projects for different clients in fields of; education (learning outcomes measurement), water sanitation and hygiene (WASH), Agriculture / livelihoods, health, governance and human rights, protection, GBV, youth employment and empowerment, among others.

In 2023, Jeeva Consult embarked on an expansion drive in the entire East African region inorder to expand its business reach and services. Currently, the company has been incorporated in South Sudan, Kenya and Rwanda making it have four (4) branches with Uganda hosting the head office. Plans are underway to incorporate the company in DR Congo, Somalia, Nigeria and Liberia by the year 2026. This will increase the business portfolio to offer our consultancy services in the East African region and beyond.

Jeeva Consult continues to lead in providing professional services across various domains such as monitoring and evaluation, project planning and management, policy design and analysis, strategic planning, and development, among others. Visit our website at www.jeevaconsult.com for detailed insights into our portfolio. Currently, we boast a dedicated team of twelve full-time staff, complemented by over fifty part-time field staff, more than twenty associate consultants/professionals, and collaborations with three partnering organizations.

Role Purpose
The Data Management Officer (DMO) is responsible for directly implementing all aspects of data collection, processing, analysis, visualization, and quality assurance to support research and consultancy projects. The DMO ensures data integrity, develops efficient data management systems, and provides training to field teams on proper data collection procedures. The DMO is responsible for directly implementing both quantitative and qualitative data across research projects. The role ensures data integrity, develops efficient management systems, and supports analysis through structured and unstructured data processing. This role combines technical expertise in data analytics with strong organizational skills to maintain high-quality data standards across all projects. The DMO will work closely with researchers to clean, code, analyze, and visualize data while maintaining strict quality control protocols.
This JD ensures the Data Management Officer can handle both numbers and narratives, crucial for comprehensive research in development projects. It balances technical data skills with qualitative research expertise, aligning with Jeeva Consult's multidisciplinary approach.

Roles and Responsibilities
Under the supervision of the Snr. DMO, the Data Management Officer will undertake the following responsibilities:

Data Analytics and Infographics
• Data Analysis:
• Perform statistical analysis using software (e.g., SPSS, STATA, R, Python, Excel).
• Interpret datasets to identify trends, patterns, and insights for research reports.
• Use qualitative software (NVivo, Atlas.ti, Dedoose) to organize and analyze text, audio, and video data.
• Generate automated reports/dashboards (Power BI, Tableau).
• Data Visualization & Reporting:
• Design and develop dashboards, charts, graphs, and infographics using tools like Tableau, Power BI, or Excel.
• Prepare visually compelling reports for stakeholders, ensuring clarity and accuracy.

Data Processing
• Data Cleaning & Validation:
• Clean, validate, and structure raw data from surveys datasets and secondary sources.
• Develop SQL/Excel-based databases for large datasets.
• Database Management:
• Organize and maintain structured databases for research projects.
• Ensure data is stored securely and is easily retrievable for analysis.
• Data Entry Oversight:
• Supervise data entry teams to ensure accuracy and completeness.
• Develop standardized data entry protocols to minimize errors.

Training in Data Collection Procedures
• Field Staff Training:
• Train field teams on both quantitative and qualitative data collection methods.
• Develop training materials and conduct sessions for enumerators and field teams on proper data collection methods.
• Ensure compliance with research protocols and ethical guidelines.
• Survey Tool Development:
• Assist in designing digital data collection tools (ODK, KoboToolbox, SurveyCTO).
• Test (Pre and pilot) and refine survey instruments before field deployment.
• Quality Control During Data Collection:
• Monitor fieldwork to ensure adherence to data collection standards.

Data Management Systems & Software
• System Implementation & Maintenance:
• Implement tools for mixed-methods research (e.g., Dedoose for qualitative-quantitative integration).
• Automation & Efficiency Improvements:
• Develop scripts (Python, R, or VBA) to automate repetitive data tasks.
• Optimize data workflows to reduce processing time and errors.

Data Control & Quality Assurance
• Quality Checks & Audits:
• Establish data validation rules and conduct routine quality checks.
• Perform random audits on datasets to verify accuracy and completeness.
• Error Tracking & Resolution:
• Log and track data discrepancies, ensuring timely corrections.
• Document data issues and recommend preventive measures.
• Compliance & Security.
• Ensure compliance with data protection regulations (GDPR, local laws).

Project Support & Coordination
• Survey Design & Testing:
• Assist in developing digital data collection tools (ODK, KoboToolbox).
• Pilot-test surveys to identify and fix logical errors.

• Field Team Supervision:
  • Monitor data collectors to ensure adherence to protocols.
• Research Proposal Input:
  • Advise on data collection methodologies (sample size, tools).

Additional Responsibilities (As Assigned)
• Support in reporting by compiling datasets.
• Assist in academic publications (data visualization, annexes).
• Perform any other roles as maybe delegated by the Line Manager/Supervisor

Required Qualifications and Experience
Education and Qualifications
• A University Degree in Statistics, Bio-statistics, data science, demography, population studies or statistical related course from a recognised institution of higher learning
• Post graduate diploma in project management, Monitoring and Evaluation, data analytics and informatics or any relevant field of study will be an added advantage

Experience and Skills
• Minimum of 2 year's relevant work experience in mixed-methods data management (quantitative + qualitative), data management, research, or M&E roles.
• Experience working with research consultancy based companies or organisations of atleast one year

• Demonstrable Expertise in:
  • Quantitative: SPSS/STATA/R, Excel, SQL
  • Qualitative: NVivo, MAXQDA, Atlas.ti, Dedoose, or similar
  • Experience in programming tools using mobile data collection tools (ODK, KoboToolbox, Survey CTO etc.).
  • Experience with transcription, coding, and thematic analysis for qualitative data.
  • Experience with visualization tools (Tableau, Power BI)

Desirable Competencies and Skills
• Ability to multitask, working on a number of tasks simultaneously
• Fast learner, able to adapt to change quickly
• Excellent communication skills, Strong interpersonal skills, Good computer skills
• Ability to work independently with minimal support, as well as in a team environment

Technical Skills:
• Advanced Excel (pivot tables, VLOOKUP, macros)
• Data cleaning & analysis
• Survey programming (ODK, Survey CTO, Kobo Collect Toolbox)

Soft Skills:
• Strong attention to detail
• Problem-solving & analytical thinking
• Ability to work under tight deadlines

Working Conditions
✓ Office-based with occasional field visits.
✓ May require extended hours during peak project periods.

Disclaimer: This job description may evolve to meet the changing needs of the organization.

Work Hours: 8

Experience in Months: 24

Level of Education: bachelor degree

Job application procedure

Interested graduates should submit their applications, (cover letter), updated CV and all the above stated documents. Applications should be addressed to the Human Resource Officer (HRO), Jeeva Consult International Ltd and ONLY sent by email (All documents as attachments in one single PDF document) to recruitmentieevaconsult.com with a subject line;
"APPLICATION FOR ASSISTANT DATA MANAGEMENT OFFICER"

Application deadline: 25th June 2025 at 5:00pm EAT.

NB: Applications which do not conform to the above specifications will automatically be disqualified. Any application sent past the deadline date and time will automatically be rejected.
Please note that due to high volume of applications, ONLY short-listed candidates will be contacted
Note: Jeeva Consult International reserves the right to reject any application. Jeeva Consult has ZERO Tolerance to Bribery and Corruption and any applicant involved in this will be automatically disqualified. NO APPLICANT is required to pay any fees for application. Jeeva values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organization and the promotion of a gender dimension in all its work. We welcome applications from women and men