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2 Admin Assistants job at Youth Social Advocacy Team
Posted by: great-volunteer
Posted date: 2025-May-28
Location: Rhino Camp, YSAT HQ, Uganda
Admin Assistants 2025-05-27T16:53:05+00:00 Youth Social Advocacy Team https://cdn.ugashare.com/jsjobsdata/data/employer/comp_11098/logo/Youth%20Social%20Advocacy%20Team.png https://youthsat.org/ FULL_TIME Rhino Camp, YSAT HQ Uganda 00256 Uganda Nonprofit, and NGO Admin & Office 2025-06-06T17:00:00+00:00 Uganda 8 ROLE PURPOSE: Under the director supervision of Finance and Admin Officer, the Office Admin Assistant completes clerical and administrative tasks. S/he will welcome, direct and interact with Visitors, coordinate office meetings and appointments, maintain staff welfare and other clerical duties WORKING ENVIRONMENT: YSAT works in remote refugee hosting areas in Uganda with 3 field offices, 5 refugee settlements, approximately 58 staff and annual budget of 1.5 million USD / anum. The staff will be based in Rhino Camp and Pakelle during working days returning to town on Fridays where applicable. Duties and Responsibilities - Coordinate meetings and appointments throughout the various offices and between employees with clients to ensure efficiency and maintain compliance
- Manage Agendas, meeting room schedules, travel plans and appointments for upper management
- Manage emails, letters, packages, phone calls and other forms of office correspondences
- Support bookkeeping and budgeting procedures for the organization i.e. tracking invoices and all requisitions to ensure all books are up to date
- Create and update records for financial, personnel and other data relevant for reporting e.g payroll, timesheets and Salary requisitions
- Make purchase/requisitions for office supplies like furniture, utilities, consumables, and other necessary equipment that facilitates office running
- Track and replace office supplies as necessary to avoids interruptions in standard front office procedures
- Prepare reports and present proposals for administrative needs and present as needed
- Assist Teams whenever there is an opportunity to do so
- Hand any other assignment as shall be deemed fit to your office
Desired qualifications - At least a diploma/A, 0 level certificate or equivalent - Knowledge of local languages Arabic, Lugbara/Madi, - Fluent in English - Proactiveness - Attention to details - Punctuality Coordinate meetings and appointments throughout the various offices and between employees with clients to ensure efficiency and maintain compliance Manage Agendas, meeting room schedules, travel plans and appointments for upper management Manage emails, letters, packages, phone calls and other forms of office correspondences Support bookkeeping and budgeting procedures for the organization i.e. tracking invoices and all requisitions to ensure all books are up to date Create and update records for financial, personnel and other data relevant for reporting e.g payroll, timesheets and Salary requisitions Make purchase/requisitions for office supplies like furniture, utilities, consumables, and other necessary equipment that facilitates office running Track and replace office supplies as necessary to avoids interruptions in standard front office procedures Prepare reports and present proposals for administrative needs and present as needed Assist Teams whenever there is an opportunity to do so Hand any other assignment as shall be deemed fit to your office At least a diploma/A, 0 level certificate or equivalent - Knowledge of local languages Arabic, Lugbara/Madi, - Fluent in English - Proactiveness - Attention to details - Punctuality JOB-6835edf173d3d Vacancy title:
2 Admin Assistants Jobs at:
Youth Social Advocacy Team Deadline of this Job:
Friday, June 6 2025 Duty Station:
Rhino Camp, YSAT HQ | Uganda | Uganda Summary
Date Posted: Tuesday, May 27 2025, Base Salary: Not Disclosed JOB DETAILS: ROLE PURPOSE: Under the director supervision of Finance and Admin Officer, the Office Admin Assistant completes clerical and administrative tasks. S/he will welcome, direct and interact with Visitors, coordinate office meetings and appointments, maintain staff welfare and other clerical duties WORKING ENVIRONMENT: YSAT works in remote refugee hosting areas in Uganda with 3 field offices, 5 refugee settlements, approximately 58 staff and annual budget of 1.5 million USD / anum. The staff will be based in Rhino Camp and Pakelle during working days returning to town on Fridays where applicable. Duties and Responsibilities - Coordinate meetings and appointments throughout the various offices and between employees with clients to ensure efficiency and maintain compliance
- Manage Agendas, meeting room schedules, travel plans and appointments for upper management
- Manage emails, letters, packages, phone calls and other forms of office correspondences
- Support bookkeeping and budgeting procedures for the organization i.e. tracking invoices and all requisitions to ensure all books are up to date
- Create and update records for financial, personnel and other data relevant for reporting e.g payroll, timesheets and Salary requisitions
- Make purchase/requisitions for office supplies like furniture, utilities, consumables, and other necessary equipment that facilitates office running
- Track and replace office supplies as necessary to avoids interruptions in standard front office procedures
- Prepare reports and present proposals for administrative needs and present as needed
- Assist Teams whenever there is an opportunity to do so
- Hand any other assignment as shall be deemed fit to your office
Desired qualifications - At least a diploma/A, 0 level certificate or equivalent - Knowledge of local languages Arabic, Lugbara/Madi, - Fluent in English - Proactiveness - Attention to details - Punctuality Work Hours: 8 Experience in Months: 24 Level of Education: associate degree Job application procedure
Interested in applying for this job? youthsat.org&form%5Bvalid-to%5D=Friday,%20June%206%202025">Click here to submit your application now.
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