Invitation To Tender For Supporting Traceability Of Coffee at The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

AMONG COOPERATIVES AND MSMEs TARGETING 10,000 COFFEE FARMERS

TENDER REFERENCE NO: 83488733

Name of Project: Sustainable Agriculture for Forest Ecosystems (SAFE)

Background

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is the German federal company for technical cooperation and has been operating in Uganda since 1984 to promote sustainable development on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ).

1. Invitation to Bid

GIZ Uganda through the Sustainable Agriculture for Forest Ecosystems (SAFE) project invites bids from competent and eligible firms to provide consultancy services for a wide-range traceability of coffee among 16 Cooperatives and 3 MSMEs targeting 10,000 smallholder coffee farmers.

2. Requesting for Tender Documents and Terms of Reference

Interested and eligible bidders can obtain detailed bidding documents in soft copy form only. To request the bidding documents, please send an email to procurement-ugandagiz.de/" target="_blank" rel="noopener noreferrer" style="color: rgb(59, 130, 246); transition: box-shadow 0.2s cubic-bezier(0.4, 0, 0.2, 1); border-radius: 6.858px; border-width: 2px 3px; border-style: solid; border-color: rgba(255, 255, 255, 0); margin-left: -3px; margin-right: -3px; text-decoration: none; position: relative;">procurement-ugandagiz.de starting from the date of the first publication of this advert. Ensure that you include the tender reference number: 83488733 - Supporting traceability of coffee among Cooperatives in the subject line of your email.

3. Seeking Clarification Regarding the Bidding Documents, Tender Terms and Conditions

All requests for clarifications regarding this tendering process must be submitted in writing and addressed to GIZ Uganda at email procurement-ugandagiz.de/" target="_blank" rel="noopener noreferrer" style="color: rgb(59, 130, 246); transition: box-shadow 0.2s cubic-bezier(0.4, 0, 0.2, 1); border-radius: 6.858px; border-width: 2px 3px; border-style: solid; border-color: rgba(255, 255, 255, 0); margin-left: -3px; margin-right: -3px; text-decoration: none; position: relative;">procurement-ugandagiz.de at least 6 days before the bid submission deadline. Please include the tender reference 83488733 - Supporting traceability of coffee among Cooperatives in the subject line of your email.

4. Bid Submission Details

Interested bidders should submit their bids electronically by 01.09.2025 at 4:00 PM (EAT) to UG_Quotationgiz.de. Please indicate the tender reference number: 83488733 - Supporting traceability of coffee among Cooperatives in the subject line of your email.

5. Important Information to Bidders

• Failure to indicate the tender reference number in the subject may disqualify your offer directly as it may fail to be received in the system.

• Late submissions will not be accepted.

• Only bids submitted to UG_Quotationgiz.de are accepted.

• Bids submitted to GIZ staff or other GIZ email addresses will be rejected.

• Bids should not be submitted in PDF and ZIP folders to ensure compatibility with GIZ software.

• Use two separate emails to submit the technical and financial proposals. Submit the technical proposal in one email and the financial proposal in a separate email.

• Only use GIZ's file transfer service at https://filetransfer.giz.de/ for submitting documents that exceed the default mail size of 30 MB. Using other forms of file transfer disqualifies your offer.

• Should you use the file transfer service, ensure you submit the password before the bid submission deadline date and time. Failure to provide the password will result in your offer being disqualified automatically.

• The financial offer should be submitted in Uganda Shillings.

• Failure to follow any of the above instructions may result in your offer being rejected.

GIZ reserves the right to cancel this process at any stage without informing the providers and without any obligation to refund the providers who will have participated in this tender process.

Disclaimer: GIZ DOES NOT charge any kind of FEE(s) at whichever stage of the tendering process.

GIZ Uganda