Administrator & Personal Assistant - Bugolobi job at Hr Beyond Limits

Job Summary

Our client is seeking a dynamic, highly organized, trustworthy, and proactive Administrator & Personal Assistant. The suitable candidate should be a detail-oriented professional who thrives in a fast-paced environment and can provide both administrative support and basic accounting knowledge.

Job Description

Administrative Duties

• Manage day-to-day office operations and ensure everything runs smoothly
• Organize and maintain physical and digital files, documents, and records
• Handle incoming calls, emails, and correspondence professionally
• Schedule meetings, appointments, and manage executive calendars
• Maintain office supplies and coordinate with vendors as needed

Personal Assistant Duties

• Provide direct support to the business owner and senior management
• Manage schedules, reminders, and travel arrangements
• Follow up on tasks, deadlines, and key deliverables on behalf of management
• Run occasional business-related errands
• Act as a liaison between management, staff, and clients

Basic Accounting Duties

• Record daily transactions across cash, mobile money, and bank channels
• Manage petty cash and ensure full accountability
• Assist with invoicing and tracking of payments
• Prepare simple financial summaries on a daily and weekly basis
• Support reconciliation of expenses and receipts

Computer & Systems

• Use Microsoft Office tools — particularly Excel, Word, and Outlook — proficiently
• Maintain organized digital records and spreadsheets
• Support basic reporting and data tracking tasks
• Quickly learn and adapt to new internal software and tools

Documentation & Bidding Support (Added Advantage)

• Assist in preparing and organizing bid and tender documents
• Compile required documentation and ensure timely submissions
• Maintain records of submitted bids and related correspondence

Job Requirements

• Diploma or degree in Business Administration, Accounting, or a related field
• Basic accounting knowledge — essential
• Strong computer skills, especially in Microsoft Excel
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills
• High level of integrity and honesty — the role involves handling cash
• Ability to think quickly and work independently when needed.
• 1-3 years of experience in a similar role preferably.

• Manage day-to-day office operations and ensure everything runs smoothly
• Organize and maintain physical and digital files, documents, and records
• Handle incoming calls, emails, and correspondence professionally
• Schedule meetings, appointments, and manage executive calendars
• Maintain office supplies and coordinate with vendors as needed
• Provide direct support to the business owner and senior management
• Manage schedules, reminders, and travel arrangements
• Follow up on tasks, deadlines, and key deliverables on behalf of management
• Run occasional business-related errands
• Act as a liaison between management, staff, and clients
• Record daily transactions across cash, mobile money, and bank channels
• Manage petty cash and ensure full accountability
• Assist with invoicing and tracking of payments
• Prepare simple financial summaries on a daily and weekly basis
• Support reconciliation of expenses and receipts
• Use Microsoft Office tools — particularly Excel, Word, and Outlook — proficiently
• Maintain organized digital records and spreadsheets
• Support basic reporting and data tracking tasks
• Quickly learn and adapt to new internal software and tools
• Assist in preparing and organizing bid and tender documents
• Compile required documentation and ensure timely submissions
• Maintain records of submitted bids and related correspondence

• Proficiency in Microsoft Office tools (Excel, Word, Outlook)
• Strong computer skills, especially in Microsoft Excel
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills
• High level of integrity and honesty
• Ability to think quickly and work independently

• Diploma or degree in Business Administration, Accounting, or a related field
• Basic accounting knowledge