Administrative/Personal Assistant job at Hr Beyond Limits

Job Summary

Our client in the ICT industry is seeking a highly organized, proactive, and professional Administrative/Personal Assistant to support the Managing Director and broader team. The ideal candidate will provide comprehensive administrative and executive support, ensure smooth day-to-day operations while managing priorities with a high level of discretion, efficiency, and attention to detail.

Job Description

Administrative Support

• Manage and screen calls, emails, and correspondence, responding where appropriate
• Coordinate internal and external meetings, including scheduling, agenda preparation, and minute-taking
• Prepare reports, presentations, and business correspondence
• Maintain well-organized electronic and physical filing systems
• Ensure smooth day-to-day office operations
• Oversee office supplies and liaise with vendors and service providers
• Support company events, client engagements, and internal coordination activities

Coordination & Communication

• Serve as a key liaison between the Managing Director and internal/external stakeholders
• Track and follow up on action items to ensure timely execution
• Facilitate coordination across departments and project teams
• Maintain professional communication with clients, partners, and suppliers

Operational & Personal Support

• Provide administrative support on basic financial processes (expense tracking, invoice processing, petty cash)
• Assist with documentation related to client engagements, contracts, and compliance
• Support preparation of client proposals and project documentation
• Manage select personal tasks for the Managing Director where required (e.g., scheduling, travel arrangements)
• Help in bid preparation, submission and order follow up.

Job Requirements

• Bachelor’s degree in Business Administration, Management, or a related field
• 1–3 years of experience in an Executive Assistant, Administrative, or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Key Competencies

• Strong organizational and time management skills
• High level of discretion and confidentiality
• Excellent written and verbal communication skills
• Ability to multitask and prioritize effectively in a fast-paced environment
• Strong attention to detail and problem-solving skills
• Professional demeanor and interpersonal skills

• Manage and screen calls, emails, and correspondence, responding where appropriate
• Coordinate internal and external meetings, including scheduling, agenda preparation, and minute-taking
• Prepare reports, presentations, and business correspondence
• Maintain well-organized electronic and physical filing systems
• Ensure smooth day-to-day office operations
• Oversee office supplies and liaise with vendors and service providers
• Support company events, client engagements, and internal coordination activities
• Serve as a key liaison between the Managing Director and internal/external stakeholders
• Track and follow up on action items to ensure timely execution
• Facilitate coordination across departments and project teams
• Maintain professional communication with clients, partners, and suppliers
• Provide administrative support on basic financial processes (expense tracking, invoice processing, petty cash)
• Assist with documentation related to client engagements, contracts, and compliance
• Support preparation of client proposals and project documentation
• Manage select personal tasks for the Managing Director where required (e.g., scheduling, travel arrangements)
• Help in bid preparation, submission and order follow up.

• Strong organizational and time management skills
• High level of discretion and confidentiality
• Excellent written and verbal communication skills
• Ability to multitask and prioritize effectively in a fast-paced environment
• Strong attention to detail and problem-solving skills
• Professional demeanor and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Bachelor’s degree in Business Administration, Management, or a related field
• 1–3 years of experience in an Executive Assistant, Administrative, or similar role