URRI Secretariat and Communications Support Officer job at Danish Refugee Council (DRC)

Project Background

The objective of the Uganda Refugee Resilience Initiative (URRI) programme is to enhance climate resilience among women, men, and youth in both refugee and host communities, and to promote inclusive, cohesive, and environmentally sustainable development in refugee-affected areas, aligned with local priorities. URRI is funded by the Royal Danish Embassy in Kampala.

The overall purpose of the role:

The position holder will strengthen the programme’s visibility and ensure smooth delivery of meetings, workshops, and events. The role combines practical coordination and organizational support with hands-on communication and branding work.

Your main duties and responsibilities will be:

Secretariat Support and Events Management (65%)

• Support planning, coordination and documentation of quarterly Joint Management Group (JMG) meetings.
• Support the planning and organization of annual IMC meetings, including programme development, logistics, invitations, and on-site facilitation.
• Support the planning and organization of field visits, including itinerary development, logistics, development of briefing notes and on-site facilitation.
• Support preparation of URRI programme reviews, including mid-term, and end-of-programme reviews.
• Support planning, coordination, and documentation of cross-consortia coordination initiatives.
• Prepare participant lists, minutes, reports, and photo documentation from events, meetings and missions.
• Support follow up actions from meetings and events.

Communication, Branding and Visibility (35%)

• Support the management of URRI’s social media channels (LinkedIn, X, Instagram), including content planning, posting, and analytics.
• Work with Consortia Communications Focal Points to design and maintain a centralized URRI Photo and Video Repository for use by all partners.
• Support the collection and packaging of human-interest stories, photos, and short videos from URRI activities, including through the procurement of freelance services.
• Support the development of press releases, articles, and success stories for dissemination through social media and partner platforms.
• Support production and archive high-quality communications and visibility materials, ensuring URRI partners’ compliance with DANIDA visibility requirements.
• Provide editorial, visual design, and documentation support to the Secretariat and partners to strengthen communications efforts.
• Undertake any other tasks or responsibilities as required to support the overall objectives of the Secretariat.

About you

To be successful in this role, you must have at least 5 years of relevant experience in programme and secretariat coordination, communications, or events management, preferably in development or humanitarian work. Moreover, we also expect the following.

Required

• Bachelor’s degree in Development Studies, International Relations, Social Sciences, Communication, Public Relations, or related field.
• Proven experience organizing meetings, workshops, or high-level events, including logistics, participant coordination, and documentation.
• Proven experience managing social media channels for an organization.
• Excellent writing, editing, and organizational skills with attention to detail.
• Experience working in multi-partner or donor-funded programmes.
• Photography, videography, and graphic design skills are a strong advantage.
• Proactive, creative, flexible, and able to work independently as part of a small, fast-paced team.
• Strong interpersonal skills and ability to coordinate effectively across diverse stakeholders.
• Excellent multitasking and time management skills.
• Fluency in written and spoken english.

Desirable

• Interest in refugee resilience, climate adaptation, and gender equality is an asset.
• Knowledge of local languages spoken in URRI targeted districts is an advantage.

• Support planning, coordination and documentation of quarterly Joint Management Group (JMG) meetings.
• Support the planning and organization of annual IMC meetings, including programme development, logistics, invitations, and on-site facilitation.
• Support the planning and organization of field visits, including itinerary development, logistics, development of briefing notes and on-site facilitation.
• Support preparation of URRI programme reviews, including mid-term, and end-of-programme reviews.
• Support planning, coordination, and documentation of cross-consortia coordination initiatives.
• Prepare participant lists, minutes, reports, and photo documentation from events, meetings and missions.
• Support follow up actions from meetings and events.
• Support the management of URRI’s social media channels (LinkedIn, X, Instagram), including content planning, posting, and analytics.
• Work with Consortia Communications Focal Points to design and maintain a centralized URRI Photo and Video Repository for use by all partners.
• Support the collection and packaging of human-interest stories, photos, and short videos from URRI activities, including through the procurement of freelance services.
• Support the development of press releases, articles, and success stories for dissemination through social media and partner platforms.
• Support production and archive high-quality communications and visibility materials, ensuring URRI partners’ compliance with DANIDA visibility requirements.
• Provide editorial, visual design, and documentation support to the Secretariat and partners to strengthen communications efforts.
• Undertake any other tasks or responsibilities as required to support the overall objectives of the Secretariat.

• Proven experience organizing meetings, workshops, or high-level events, including logistics, participant coordination, and documentation.
• Proven experience managing social media channels for an organization.
• Excellent writing, editing, and organizational skills with attention to detail.
• Photography, videography, and graphic design skills are a strong advantage.
• Strong interpersonal skills and ability to coordinate effectively across diverse stakeholders.
• Excellent multitasking and time management skills.
• Fluency in written and spoken english.

• Bachelor’s degree in Development Studies, International Relations, Social Sciences, Communication, Public Relations, or related field.
• Experience working in multi-partner or donor-funded programmes.
• Proactive, creative, flexible, and able to work independently as part of a small, fast-paced team.