Job Title:Â Â Associate Archivist (UN Jobs)
Organisation:Â United Nations High Commissioner for Refugees (UNHCR)
Duty Station:Â Kampala, Uganda
About US:
The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute of the Office of the United Nations High Commissioner for Refugees is to lead and co-ordinate action for international protection to refugees; seek permanent solutions for the problems of refugees and safeguard refugee rights and well-being. UNHCR has an additional mandate concerning issues of statelessness, as it is given a designated role under Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary: Â Â The incumbent is responsible for organizing the archive, checking the validity of documents, disposing of outdated documents, and converting old hard copy archives to digital versions. The incumbent would support the setting up of a filing system to organize current and future documents. This would include engaging existing staff to ensure they understand their role in the filing system and have the skills to file documents independently. The incumbent would help to identify an overall focal point and unit focal points to ensure monitoring of the systems moving forward. This role ensures that individual file management in UNHCR Offices is carried out as per relevant Standard Operating Procedures (SOPs) and that file storage spaces meet safety, confidentiality, and safety standards.
Key Duties and Responsibilities: Â Â The Associate Archivist will be based in Kampala, working as part of the Administration team. He/she will:
Records Management and Archives
- Apply UNHCR’s access policy to information and archives.
- Implement and administrate records management, archives, and digital preservation platforms.
- Develop guidance and best practices on information and records and  archives management based on lessons learned/challenges identified in the existing system
- Prepare and apply records schedules to physical and digital records.
- Assist units and offices in transfer physical and digital information of long- term value.
- Facilitate the implementation of the records and archives management policy and advise on information governance for digital and physical material.
- Develop Standard Operating Procedures (SOPs) on information and records  and archives management.
- Oversee the disposition process.
- Contribute to the creation of MS Teams or SharePoint sites and map  content to e-SAFE or other records and archives management systems.
- Support Records Management focal points.
Training and Outreach
- Provide training on how to manage information, transfer knowledge, and
- use institutional memory.
- Participate in outreach activities.
General
- Perform other duties related to the management of information and  records, and archives.
Qualifications, Skills and Experience:
Years of Experience / Degree Level
- For P2/NOB – 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree
- Field(s) of Education Information Management; Archival Management; History; or other relevant Field.
- (Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
- Archives/Record Management
- (Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
- 3 years of experience in progressively responsible functions in relation to archives and records management in a large organisation that deals with both sensitive and non-sensitive materials.
- Experience with Enterprise Content Management systems with Records Management capacity.
- Sound operational knowledge and experience of office automation and electronic records management.
- Experience with digital archives with knowledge of current trends, tools, best practices, policy development, and issues associated with electronic records and their preservation.
- Familiarity with archival metadata standards.
- Sound knowledge of Digital Preservation theory and practise.
- Proven ability to deal with multiple tasks in a courteous and service-oriented manner in demanding working conditions that often have short deadlines.
Desirable
- Knowledge and exposure to UNHCR Mandate, its principles and policies towards refugees and the persons of concern to UNHCR.
- Experience with Web Archiving and Digital Preservation Systems.
Functional Skills
- IM-Digital preservation and continuity
- RC-Archives-Audio Visual Archives
- RC-Digital archives delivery and management
- RC-Enterprise content and records management systems
- RC-Information appraisal
- RC-Records and archives program implementation
- RC-Records Management and Archives Principles, Practices and Standards
- RC-Records Management Systems
Language Requirements
- For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
- For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
- For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
How to Apply:
All suitably qualified and interested candidates who wish to join the United Nations High Commissioner for Refugees (UNHCR) should apply online at the link below
Click Here
Deadline: 3rd February 2025
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