Job Title:Â Assistant FAO Representative (Administration) (UN Jobs)
Organisation:Â Food and Agriculture Organization of the United Nations (FAO)
Duty Station:Â Kampala, Uganda
Reports to: FAO Representative
About Organisation:
The Food and Agriculture Organization of the United Nations (FAO) has a global mandate to improve nutrition, increase agricultural productivity, raise the standard of living in rural populations and contribute to global economic’ growth. Achieving food security for all is at the heart of FAO’s efforts – to make sure people have regular access to enough high-quality food to lead active, healthy lives.
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Job Summary: Â Â Effective and efficient provision of administrative support to the programme and project activities of the FAO Representation.
Technical Focus
Programme administration and financial management, including accounting and personnel administration.
Key Duties and Responsibilities:
- Plans, organizes and coordinates the office’s administrative services.
- Provides administrative support in the implementation of FAO collaborative programmes and ensures periodic monitoring of their implementation.
- Plans and implements procedures, norms and systems in compliance with existing policies, for a full range of administration-related processes.
- Manages and supervises the administrative team.
- Reviews and analyses data from a wide variety of sources, including FAO’s corporate systems and database.
- Prepares reports, financial and budgetary estimates for projects; plans and organizes the application, control and accounting of approved budgetary allocations by projects and programmes; prepares special reports for budget preparation, audits and other requests.
- Reviews accounts, processes payments in accordance with established rules and liaises with local banks and financial institutions.
- Oversees the financial and administrative correspondence and filing system of the office.
- Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained; ensures the compliance with the Organization’s security guidelines (Minimum Operational Security Standards – MOSS).
Qualifications, Skills and Experience: Â candidates will be assessed against the following
Minimum Requirements
- National of the country of assignment.
- Advanced university degree in a field related to business or public administration.
- Three years of relevant experience in office management, administration, accounting and/or audit, budget or finance.
- Working knowledge (proficiency – level C) of English.
Competencies
- Results Focus
- Teamwork
- Communication
- Building effective relationships
- Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
- Work experience in more than one location or area of work, particularly in field positions, is desirable.
- Extent and relevance of experience in the field of office management and administration including supervisory experience.
- Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures.
- Extent of knowledge of FAO’s corporate systems and database, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset.
- Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field.
Assistant FAO Representatives shall be granted fixed-term appointments for such period or periods as the Organization may determine and having an expiration date specified in the letter of appointment or extension. Notwithstanding the foregoing, the total length of service shall not exceed ten years. Appointments, including extensions, do not carry any expectation of renewal or of conversion to another type of appointment. However, this does not preclude the incumbents from applying to other positions in the Organization.
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency
How to Apply:
All suitably qualified candidates who wish to join the Food and Agriculture Organization of the United Nations (FAO) should apply online at the link below
Click Here
Deadline: 15th April 2025
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