Transport Dispatch Coordinator job at Hapag-Lloyd

Vacancy title:
Transport Dispatch Coordinator

Jobs at:

Deadline of this Job:
Saturday, October 05 2024 

Summary
Date Posted: Wednesday, September 25 2024, Base Salary: Not Disclosed

JOB DETAILS:
Planning transportation haulage between KEMBA port and carrier haulage for HLC KE into the hinterland countries in the most cost-effective way. Coordinating all transport requirements for imports/exports in Uganda.

Job Responsibilities:
• Daily updating of Inland Shipment report as per vendor status report of live shipments.
• Amending transportation work orders (TREX) for additional service reported by subcontractor.
• Checking discrepancies against transportation work orders and invoices shared with QSC.
• Coordinating smooth operation of cargo and documentation for corridors in Uganda / Hinterland.
• Coordinating issues that occur between the stake holders i.e. vendors, consignees (within 24hrs)
• Tracking of cargo (within 7 days after departure from port)
• Developing & expediting delivery instructions (within 7 days as per consignee instructions)
• Assuring that carriers chosen can provide any special requirements (within 7 days before vessel arrival)
• Evaluating vendor performance (Daily)
• Ensure legal documents for GIT insurance is in place for vendors (within 24hrs after notice from vendor)
• Communicating with POL/KE team with feedback on delivery (within 12hrs after query is raised)
• Ad hoc additional charges are notified to the respective teams for collection (within 24hrs)
• Ensuring documents are requested and received from POL (7 days before vessel arrival)
• Closely coordination to ensure transport requirements in UG is aligned between customers and trucking vendors.
• Equipment Dispatch basic duties
• Port visit, basic cargo operations and TBL release process and port handover.

Job Qualification:
• University degree or equivalent
• Shipping experience is a required
• FIS – competence on relevant screens like T9500, S8100, T9000, T9610, E3000, T9100
• Very good command of written and spoken English
• Working knowledge of MS Office
• Able to work well with others and follow guidelines

Success Citeria for this Position
• Assertive negotiator, team player with proactive attitude and the ability to work under pressure, goal & deadline driven.
• Provide proactive and effective hinterland transport solutions to clients whilst ensuring to always minimize cost without compromising service.
• Build and maintain relationships with clients and colleagues to ensure a strong & long-term working / business relationship.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

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