Job Title:Â Temporary Employee – Interpreter Services Â
Organisation:Â ALIGHT
Duty Station: Kampala, Uganda
Salary Scale:Â UGX 800,000 – 1,000,000 (Gross P/Month)
About the Company:
ALIGHT, formerly the American Refugee Committee (ARC), is an international non-profit, non-sectarian organization that has provided humanitarian assistance and training to millions of beneficiaries over the last 40 years. In 2011, Alight helped nearly 2.5 million people get essential services to regain their health and take back control of their lives. Alight works with its partners and constituencies to provide opportunities and expertise to communities of refugees and internally displaced persons in seven countries in Africa, Asia and Europe, including Iraq, Kosovo, and in the Darfur region of Sudan and is currently providing for emergency relief and recovery in Haiti. Alight provides shelter, clean water and sanitation, health care, skills training, microcredit education, protection to help survivors of war and natural disasters to rebuild their lives with dignity, health care, security and self-sufficiency.
Job Summary:   Reporting to Human Resource Manager  , The Temporary Employee – Interpreter Services is responsible for coordinating the recruitment and management of interpreters, ensuring they meet all required qualifications. This role involves maintaining accurate records, processing payments, and handling timesheets for interpreters. The position also entails managing communication between interpreters, the clients (Embassy, and IOM), addressing queries and ensuring smooth operations. Additionally, the role includes preparing contracts, recommendation letters, and participating in interpreter meetings. The position supports the overall effectiveness of interpreter services while ensuring compliance with organizational policies as well as Ugandan laws.
Key Duties and Responsibilities:
- Coordinate recruitment of new interpreters by receiving applications and screening them to verify all requirements (URA TIN number, Bank details, copy of identity card, Interpol letter, CV, Education background).
- Data recording for applicants with all requirements in a spreadsheet. File the physical copies.
- Making direct call to know availability of interpreters per shared schedules from Embassy and IOM
- Sharing lists of available interpreters with all requirements to Embassy and IOM
- Receiving timesheets and processing payments for IOM interpreters
- Receiving signed forms and processing payments for Embassy of Sweden interpreters
- Submitting invoices to IOM and Embassy for reimbursement
- Filing submitted invoices to IOM and Embassy with our Finance for tracking
- Assisting Finance in reconciliation by using the payment spread sheet
- Oversee the interpreter phone for easy communication with IOM, Embassy and interpreters (the phone is loaded with airtime of UGX. 30,000 on a monthly basis)
- Handle and respond to interpreters’ queries and concerns directly and via calls or WhatsApp while managing the interpreters WhatsApp group.
- Support in preparing and drafting contracts for interpreters and ensure they are approved on time
- Prepare recommendation letters and certificates of service for interpreters whenever need arises.
- Work in close collaboration with ALIGHT partners and other key actors as far interpretation services are concerned Swedish Embassy and IOM.
- Organize and participate interpreter meetings whenever necessary.
- Work with the Human Resource Manager and operations to provide accurate and timely activity reports regarding interpreter services.
Qualifications, Skills and Experience:
- A minimum of a diploma in Business Administration , Human Resource , Development studies or any other relevant course
- A minimum of 1-year experience in relevant field.
- Fluency in English and Swahili is an added advantage.
Staff employed to work in ALIGHT will be expected to have:
- Professional conduct that reflects proper behavior in accordance with local culture and tradition.
- Ensure the moral protection of Alight’s image and defend it in all circumstances.
- Commits to observe discretion on any information related to the organization functioning and beneficiary related issues.
- He/she will conduct his or her duties in respect of the ALIGHT Child Protection Policy.
How to Apply:
All suitably qualified and interested applicants should apply online at the link below.
Click Here
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Deadline: 20th January 2025
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