Stores Officer job at Human Capital Business Solution

Description

Human Capital Business Solutions is hiring a Stores Officer to manage inventory operations in the company’s manufacturing and distribution facilities. The role is critical in ensuring efficient receipt, storage, issuance, and control of raw materials, spare parts, consumables and finished products. The position supports production continuity, minimizes stock discrepancies, and upholds safety and quality standards in a fast-paced manufacturing environment.

Key Duties and Responsibilities:

• Receive, inspect, and verify incoming goods against purchase orders, delivery notes, and quality specifications; prepare goods receipt notes.
• Organize and maintain proper storage of inventory in the warehouse to prevent damage, ensure FIFO (First In, First Out) where applicable, and optimize space utilization.
• Issue materials and finished goods to production, showrooms, or customers based on approved requisitions, work orders, or sales orders while maintaining accurate records.
• Conduct regular stock counts, cycle counts, and periodic physical inventories; investigate and resolve discrepancies between physical stock and system records.
• Update and maintain inventory records in the company’s ERP Software (e.g., SAP or similar) with receipts, issues, transfers, and adjustments.
• Monitor stock levels, identify slow-moving or obsolete items, and recommend re-ordering or disposal actions to avoid shortages or excess inventory.
• Ensure proper housekeeping, safety, and security in the stores area, including compliance with fire, health, and environmental regulations.
• Prepare stock reports, aging analysis, and other inventory-related documentation for management review.
• Coordinate with procurement, production, quality, finance, and logistics teams to resolve inventory issues and support smooth supply chain operations.
• Train and supervise stores assistants or casual workers on proper handling, documentation, and safety procedures.
• Participate in audits (internal/external) and implement corrective actions related to inventory control.

Qualifications, Skills and Experience:

• Bachelor’s Degree in Stores Management, Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum 3–5 years of relevant experience in stores/inventory management, preferably in a manufacturing environment (steel, metal processing, building materials, or similar heavy industry).
• Strong knowledge of inventory control principles, stocktaking methods, and warehouse best practices.
• Proficiency in ERP/inventory management software (SAP experience is an advantage).
• Excellent record-keeping, numerical accuracy, and attention to detail.
• Good understanding of material handling, FIFO/LIFO, and stock valuation methods.
• Strong communication and interpersonal skills for team coordination.

 

• Receive, inspect, and verify incoming goods against purchase orders, delivery notes, and quality specifications; prepare goods receipt notes.
• Organize and maintain proper storage of inventory in the warehouse to prevent damage, ensure FIFO (First In, First Out) where applicable, and optimize space utilization.
• Issue materials and finished goods to production, showrooms, or customers based on approved requisitions, work orders, or sales orders while maintaining accurate records.
• Conduct regular stock counts, cycle counts, and periodic physical inventories; investigate and resolve discrepancies between physical stock and system records.
• Update and maintain inventory records in the company’s ERP Software (e.g., SAP or similar) with receipts, issues, transfers, and adjustments.
• Monitor stock levels, identify slow-moving or obsolete items, and recommend re-ordering or disposal actions to avoid shortages or excess inventory.
• Ensure proper housekeeping, safety, and security in the stores area, including compliance with fire, health, and environmental regulations.
• Prepare stock reports, aging analysis, and other inventory-related documentation for management review.
• Coordinate with procurement, production, quality, finance, and logistics teams to resolve inventory issues and support smooth supply chain operations.
• Train and supervise stores assistants or casual workers on proper handling, documentation, and safety procedures.
• Participate in audits (internal/external) and implement corrective actions related to inventory control.

• Strong knowledge of inventory control principles, stocktaking methods, and warehouse best practices.
• Proficiency in ERP/inventory management software (SAP experience is an advantage).
• Excellent record-keeping, numerical accuracy, and attention to detail.
• Good understanding of material handling, FIFO/LIFO, and stock valuation methods.
• Strong communication and interpersonal skills for team coordination.

• Bachelor’s Degree in Stores Management, Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum 3–5 years of relevant experience in stores/inventory management, preferably in a manufacturing environment (steel, metal processing, building materials, or similar heavy industry).