Stenographer Secretary job at Kyambogo University

Purpose of the Job

To provide secretarial and office managerial services.

Responsibilities

The incumbent will be responsible for carrying out the following duties and responsibilities:

• Attending to the visitors of the Department.
• Handling the office petty cash
• Ensuring proper filing of all official documents.
• Attending to telephone calls in the office.
• Handling secretarial work for the office.
• Ensuring a smooth general management of the office.
• Updating and keeping the Head of Department`s diary schedules.
• Performing any other duties delegated by the Head of Department.

Key Outputs

• Visitors attended to.
• Office petty cash handled and accounted for.
• Proper filing of official documents done.
• Telephone calls attended to.
• Secretarial work done.
• Departmental dairy updated and kept

Requirements

Person Specification

• Must have a Diploma in Secretarial Studies from a recognised awarding Institution.
• Must have proven computer literacy
• Good interpersonal and communication skills
• Good public relations and customer care
• Effective time management
• Concern for quality and standards
• Age Limit: Not above 55 years old at the time of application.

• Attending to the visitors of the Department.
• Handling the office petty cash
• Ensuring proper filing of all official documents.
• Attending to telephone calls in the office.
• Handling secretarial work for the office.
• Ensuring a smooth general management of the office.
• Updating and keeping the Head of Department`s diary schedules.
• Performing any other duties delegated by the Head of Department.

• Must have a Diploma in Secretarial Studies from a recognised awarding Institution.
• Must have proven computer literacy
• Good interpersonal and communication skills
• Good public relations and customer care
• Effective time management
• Concern for quality and standards
• Age Limit: Not above 55 years old at the time of application.