Senior Payroll Officer job at Hariss International

Description

Hariss International Limited is hiring a Senior Payroll Officer with the following duties and responsibilities;

Division / Department: Human Resource – Payroll and Benefits

Reports to: Payroll and Benefits Manager

Essential Duties and Responsibilities:

Attendance & Leave Management

• Manage attendance and overtime, Share attendance for casuals, permanents and independent with line managers for verification for payroll purpose.
• Validate attendance data (overtime, absences, etc. ) for payroll processing.
• Manage all leave for respective departments and update the annual leave tracker for the employees.

Payroll Processing

• Manage and process weekly/mid month/ monthly payroll using SAP Payroll module.
• Ensure accurate calculation of salaries, bonuses, overtime, deductions, NSSF, and taxes.
• Maintain and update employee payroll records in SAP.
• Review payroll inputs such as new hires, terminations, salary adjustments, and benefits.
• Perform payroll reconciliations and Validation

End of Service Settlement

• Prepare and process final settlements for exiting employees, including 10 years’ service benefits, leave encashment, and final dues.
• Ensure all deductions, loans, and advances are recovered.
• Coordinate clearance & payment processes with HR Team & Finance team

Compliance & Reporting

• Ensure compliance with local labor laws, PAYE and NSSF
• Prepare and submit required reports
• Prepare payroll reports for management.
• Support internal and external payroll audits and provide required documentation.

System & Process Improvement

• Identify and implement process improvements within SAP payroll systems.
• Support SAP system upgrades and testing
• Support new HR/Payroll system implementation

Payroll Operations /Others

• Process loan and advance requests, ensuring proper documentation and approvals are in place.
• Set up and maintain loan/advance records in the SAP Payroll system.
• Ensure timely recovery of loans and advances through payroll deductions.
• Ensure final recovery of outstanding loans/advances during end-of-service settlement.
• Compute employee annual leave transport for payment monthly
• Handling all types of salary grievances
• Act as a point of contact for all payroll and benefits related issues for the HR department team and employees at large.
• Compute employee tea and night allowance payments on monthly.
• Oversee the performance of the payroll assistant. Guide and support the payroll Officer/assistant in execution of her duties.
• Any other duties as assigned by Management/Manager

Education and/or Work Experience Requirements:

• A minimum of a Bachelor’s degree from a reputable University, a post graduate diploma in HRM and a member of the HRMAU is an added advantage.
• A minimum of 5 years’ and above experience in a similar role in a busy environment.

Key Requirements

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Knowledge of SAP, HRIS or any other HR system
• Excellent computer proficiency (MS Office – Word, Excel, power point and Outlook)
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service

• Manage attendance and overtime, Share attendance for casuals, permanents and independent with line managers for verification for payroll purpose.
• Validate attendance data (overtime, absences, etc. ) for payroll processing.
• Manage all leave for respective departments and update the annual leave tracker for the employees.
• Manage and process weekly/midmonth/ monthly payroll using SAP Payroll module.
• Ensure accurate calculation of salaries, bonuses, overtime, deductions, NSSF, and taxes.
• Maintain and update employee payroll records in SAP.
• Review payroll inputs such as new hires, terminations, salary adjustments, and benefits.
• Perform payroll reconciliations and Validation
• Prepare and process final settlements for exiting employees, including 10 years’ service benefits, leave encashment, and final dues.
• Ensure all deductions, loans, and advances are recovered.
• Coordinate clearance & payment processes with HR Team & Finance team
• Ensure compliance with local labor laws, PAYE and NSSF
• Prepare and submit required reports
• Prepare payroll reports for management.
• Support internal and external payroll audits and provide required documentation.
• Identify and implement process improvements within SAP payroll systems.
• Support SAP system upgrades and testing
• Support new HR/Payroll system implementation
• Process loan and advance requests, ensuring proper documentation and approvals are in place.
• Set up and maintain loan/advance records in the SAP Payroll system.
• Ensure timely recovery of loans and advances through payroll deductions.
• Ensure final recovery of outstanding loans/advances during end-of-service settlement.
• Compute employee annual leave transport for payment monthly
• Handling all types of salary grievances
• Act as a point of contact for all payroll and benefits related issues for the HR department team and employees at large.
• Compute employee tea and night allowance payments on monthly.
• Oversee the performance of the payroll assistant. Guide and support the payroll Officer/assistant in execution of her duties.
• Any other duties as assigned by Management/Manager

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Knowledge of SAP, HRIS or any other HR system
• Excellent computer proficiency (MS Office – Word, Excel, power point and Outlook)
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service

• A minimum of a Bachelor’s degree from a reputable University, a post graduate diploma in HRM and a member of the HRMAU is an added advantage.