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Senior Executive Officer (Administration) job at National Environment Management Authority(NEMA)
Posted by: great-volunteer
Posted date: 2025-Jul-29
Location: Uganda, Kampala
Senior Executive Officer (Administration) 2025-07-29T06:59:37+00:00 National Environment Management Authority(NEMA) https://cdn.ugashare.com/jsjobsdata/data/employer/comp_1041/logo/National%20Environment%20Management%20Authority%20(%20NEMA%20).jpg https://eservices.nema.go.ug/ FULL_TIME Uganda Kampala 00256 Uganda Public Administration, and Government Admin & Office 2025-08-14T17:00:00+00:00 Uganda 8 To provide high level administrative, secretarial and organizational support to the Executive Director. DUTIES AND RESPONSIBILITIES - Prepare briefings, reports, presentations and correspondences for the Executive Director;
- Manage the Executive Director's calendar;
- Organize appointments, meetings, and travel arrangements;
- Draft, review, and manage emails, letters and reports and other communications in a timely and professional manner;
- Prepare meeting agenda, take and disseminate minutes and follow up on action points;
- Provide confidential support through handling sensitive information with discretion and maintain confidentiality in all executive matters;
- Provide Administrative support through Developing and maintaining filing systems, databases, and office protocols; and coordinating logistics for the office;
- Follow up on tasks delegated by the Executive Director to various Departments, Divisions, Units and Individuals;
- Serve as the main point of contact between the Executive Director and the Internal and External clients;
- Draft internal communications, memos, and announcements on behalf of the Executive Director;
- Monitor budgets and expenditures related to the Executive Office and report variances.
PERSON SPECIFICATIONS QUALIFICATIONS:
Possession of a Bachelor's degree in either of the following: - Business Administration, Public Administration, Secretarial Studies or any other related field from a reputable University or Institution. A Master's Degree in the relevant field of Business Administration, Public Administration, Secretarial Studies, and Office Management. EXPERIENCE:
a) Minimum of 5-7 years of progressive experience in executive administrative support or office coordination roles.
b) Demonstrated ability to work independently, handle confidential information, and operate with diplomacy.
c) Strong organizational, time management, and multitasking abilities.
d) Exceptional written and verbal communication skills
e) Proficiency in Microsoft Office packages. COMPETENCES AND SKILLS:
a) Discretion and integrity
b) Strategic thinking
c) Communication and interpersonal skills
d) Problem solving
e) Adaptability and flexibility
f) Attention to details JOB-688871591b9d4 Vacancy title:
Senior Executive Officer (Administration) Jobs at:
National Environment Management Authority(NEMA) Deadline of this Job:
Thursday, August 14 2025 Duty Station:
Uganda | Kampala | Uganda Summary
Date Posted: Tuesday, July 29 2025, Base Salary: Not Disclosed JOB DETAILS: To provide high level administrative, secretarial and organizational support to the Executive Director. DUTIES AND RESPONSIBILITIES - Prepare briefings, reports, presentations and correspondences for the Executive Director;
- Manage the Executive Director's calendar;
- Organize appointments, meetings, and travel arrangements;
- Draft, review, and manage emails, letters and reports and other communications in a timely and professional manner;
- Prepare meeting agenda, take and disseminate minutes and follow up on action points;
- Provide confidential support through handling sensitive information with discretion and maintain confidentiality in all executive matters;
- Provide Administrative support through Developing and maintaining filing systems, databases, and office protocols; and coordinating logistics for the office;
- Follow up on tasks delegated by the Executive Director to various Departments, Divisions, Units and Individuals;
- Serve as the main point of contact between the Executive Director and the Internal and External clients;
- Draft internal communications, memos, and announcements on behalf of the Executive Director;
- Monitor budgets and expenditures related to the Executive Office and report variances.
PERSON SPECIFICATIONS QUALIFICATIONS:
Possession of a Bachelor's degree in either of the following: - Business Administration, Public Administration, Secretarial Studies or any other related field from a reputable University or Institution. A Master's Degree in the relevant field of Business Administration, Public Administration, Secretarial Studies, and Office Management. EXPERIENCE:
a) Minimum of 5-7 years of progressive experience in executive administrative support or office coordination roles.
b) Demonstrated ability to work independently, handle confidential information, and operate with diplomacy.
c) Strong organizational, time management, and multitasking abilities.
d) Exceptional written and verbal communication skills
e) Proficiency in Microsoft Office packages. COMPETENCES AND SKILLS:
a) Discretion and integrity
b) Strategic thinking
c) Communication and interpersonal skills
d) Problem solving
e) Adaptability and flexibility
f) Attention to details Work Hours: 8 Experience in Months: 60 Level of Education: bachelor degree Job application procedure The one pdf file should be submitted to ed nema.go.ug not later than 14th August, 2025. Applications not in one pdf file and those arriving after closing time will not be considered. Applicants are allowed to apply for not more than two posts. Only successful candidates at any stage shall be contacted. Any form of lobbying to Executive Director, Board or any other authority or individual will lead to automatic disqualification of the Applicant.
Click this link to download the application form.
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