Job Title: Â Senior Administrative Officer
Organisation: Uganda National Institute of Teacher Education
Duty Station: Wakiso, Uganda
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About Organisation:
Uganda National Institute of Teacher Education was commissioned with the focus on practice and hand-on experiences as basis of teaching and learning. Vocationalisation spans through all teacher education programme courses.
Job Summary: Â The Senior Administrative Officer will manage the calendar and general administration of the Office of the Director General.
Key Duties and Responsibilities:
- Scheduling appointments, organizing and taking minutes of meetings called by the Director General;
- Acting as Minute Secretary for meetings of the Office of the Director General and Management Committee;
- Providing timely notification to the Director General of schedules on the calendar;
- Managing records of important contacts to the Office of the Director General;
- Draft administrative and other correspondences for the Director General as instructed;
- Undertaking official administrative assignments as instructed by the Director General;
- Participating in the organization of Institute ceremonies and events involving the Director General;
- Organizing both local and international itineraries for the office including confirming travel, freight and hotel reservations;
- Compiling relevant data and information for the Director General as instructed.
- Drafting speeches or briefs for the Director General;
- Overseeing the security of persons and documents of the Office;
- Supervising and appraising the administrative support staff deployed to the Office; and
- Providing regular briefs to the Director General on the functioning of the Office.
Qualifications, Skills and Experience:
- An Honours Bachelor’s Degree in either Social Sciences, Development Studies, Social Work and Social Administration, Management Science, Law, Commerce (Management option), Business Administration (Management option) or Business Studies (Management option) or a related field from a recognized University or Institution.
- A Master’s Degree in any of the above fields from a recognized University or Institution.
Work Experience:
- At least three (3) years of experience at Administrative Officer level from a reputable organization.
Competencies
- Technical: Management of organizational environment; Effective coordination of meetings; Planning, organizing and coordinating; Accountability; Records and Information Management
- Behavioural: Communicating effectively; Networking; Public relations and customer care; Ethics and Integrity and Results oriented.
How to Apply:
All applications should be accompanied with the following:
- Certified photocopies of all Academic and Professional Certificates and
- Transcripts;
- A curriculum Vitae;
- Three (3) Reference letters (Professional, Personal and Academic)
- A recent coloured passport size photograph; and
- A copy of the National Identity Card
Eligible female candidates are encouraged to apply. Only short-listed applicants shall be contacted for the interview and final selection process. All applications should be addressed and hand delivered to:
The Institute Secretary Designate,
Uganda National Institute of Teacher Education Kitikifumba-Shimoni,
Kira Municipality P.O. Box 7112, Kampala.
Deadline: 12th July, 2024 by 5:00pm East African Standard Time.
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