Sales Office Clerk job at Hariss International

Hariss International Limited is seeking a Sales Office Clerk to join their Commercial Division in Kampala, Uganda. This role reports to the Head of Commercial.

Responsibilities or duties

The essential duties and responsibilities include:

• Ensuring that sales team facilitation is worked on and forwarded to accounts department for posting on Agents accounts.
• Ensuring that Sales team monthly payment vouchers are worked on and sent to the field sales staff.
• Providing promotional materials to sales staff where need arise.
• Follow up with warning letters reports for those who have been issued to.
• Ensure that probational staff appraisals are done on time.
• Sending Financial statements to Agents Monthly.
• Ensuring that all the sales team are availed with the necessary equipment i.e. Phones, and printers, company lines, uniforms, diaries where necessary.
• Receiving documents and other staff sent by field staff and deliver them to the respective offices.
• Receiving and filing official documents in their respective files.
• Updating sales team list on monthly basis.
• Updating IT office with the monthly sales team transfers.
• Updating Customer Care with the Agents file status where need arise.
• Follow up with HR files sent for signing.
• Perform any other duties as per management request.

Qualifications or requirements 

Education and/or Work Experience Requirements:

• A minimum of a Bachelor’s degree in business administration, Marketing or any other relevant discipline.
• A minimum of 1 year work experience in a similar role or work environment

Key Requirements:

• Effective oral and written communication skills
• Organizational and time management skills
• Effective problem-solving ability
• Customer Service skills.
• Reasoning and calculating
• Adapt quickly to unfamiliar situations
• Embrace continuous learning mentality
• Work independently or in a team environment.

• Ensuring that sales team facilitation is worked on and forwarded to accounts department for posting on Agents accounts.
• Ensuring that Sales team monthly payment vouchers are worked on and sent to the field sales staff.
• Providing promotional materials to sales staff where need arise.
• Follow up with warning letters reports for those who have been issued to.
• Ensure that probational staff appraisals are done on time.
• Sending Financial statements to Agents Monthly.
• Ensuring that all the sales team are availed with the necessary equipment i.e. Phones, and printers, company lines, uniforms, diaries where necessary.
• Receiving documents and other staff sent by field staff and deliver them to the respective offices.
• Receiving and filing official documents in their respective files.
• Updating sales team list on monthly basis.
• Updating IT office with the monthly sales team transfers.
• Updating Customer Care with the Agents file status where need arise.
• Follow up with HR files sent for signing.
• Perform any other duties as per management request.

• Effective oral and written communication skills
• Organizational and time management skills
• Effective problem-solving ability
• Customer Service skills.
• Reasoning and calculating
• Adapt quickly to unfamiliar situations
• Embrace continuous learning mentality
• Work independently or in a team environment.

• A minimum of a Bachelor’s degree in business administration, Marketing or any other relevant discipline.
• A minimum of 1 year work experience in a similar role or work environment