Route Purchase System and Process Verification Officer job at Quality Plastics (U) LTD

We’re seeking a responsible and detail-oriented officer to support our plastic collection operations in Mbale. The role involves monitoring route purchases, verifying transactions, and ensuring all plastic collection and payment processes are accurate and transparent.

Job Purpose:

To ensure smooth, transparent, and accurate route purchase operations for plastic materials at the Mbale Collection Hub. The role supports verification of transactions, proper record-keeping, and compliance with company procedures to maintain accountability and efficiency in the plastic collection process.

Key Responsibilities

• Monitor and verify all route purchase transactions for plastic materials collected from field agents and suppliers.
• Ensure accurate recording of weights, rates, and payments in the purchase system.
• Cross-check physical receipts, supplier records, and digital entries to confirm accuracy and prevent fraud.
• Supervise daily cash payments and reconcile them with system reports and supporting documentation.
• Verify quality, grade, and sorting of plastics before final acceptance at the hub.
• Support data entry, analysis, and generation of daily, weekly, and monthly reports.
• Liaise with transporters, agents, and hub teams to ensure a timely and transparent flow of materials.
• Identify discrepancies or process gaps and promptly report them to the Hub Manager or relevant department.
• Ensure all route purchase and verification activities comply with company policies, environmental standards, and safety guidelines.
• Participate in process improvement initiatives to enhance efficiency and accountability.

Qualifications & Experience

• A Level/Bachelor’s degree/Diploma in any Arts/science disciplines.
• Minimum of 2 years of experience in operations, administration, or supply chain management (manufacturing or recycling sector preferred).
• Proficiency in the native language of the region/workstation is an added advantage.
• Good communication and interpersonal skills.
• Must have a motorcycle permit.
• Must be between 24-28 years minimum.
• High integrity, accuracy, and attention to detail.
• Ability to work independently while managing multiple priorities.
• Integrity, attention to detail, and problem-solving ability.

• Monitor and verify all route purchase transactions for plastic materials collected from field agents and suppliers.
• Ensure accurate recording of weights, rates, and payments in the purchase system.
• Cross-check physical receipts, supplier records, and digital entries to confirm accuracy and prevent fraud.
• Supervise daily cash payments and reconcile them with system reports and supporting documentation.
• Verify quality, grade, and sorting of plastics before final acceptance at the hub.
• Support data entry, analysis, and generation of daily, weekly, and monthly reports.
• Liaise with transporters, agents, and hub teams to ensure a timely and transparent flow of materials.
• Identify discrepancies or process gaps and promptly report them to the Hub Manager or relevant department.
• Ensure all route purchase and verification activities comply with company policies, environmental standards, and safety guidelines.
• Participate in process improvement initiatives to enhance efficiency and accountability.

• Proficiency in the native language of the region/workstation is an added advantage.
• Good communication and interpersonal skills.
• High integrity, accuracy, and attention to detail.
• Ability to work independently while managing multiple priorities.
• Integrity, attention to detail, and problem-solving ability.

• A Level/Bachelor’s degree/Diploma in any Arts/science disciplines.
• Minimum of 2 years of experience in operations, administration, or supply chain management (manufacturing or recycling sector preferred).
• Must have a motorcycle permit.
• Must be between 24-28 years minimum.