Reporting and Document Control Engineer job at SeaOwl Group

Background

SeaOwl Uganda is seeking a Reporting and Document Control Engineer to join their team in Kampala. This role is crucial for ensuring the smooth flow of information and accurate reporting within project operations.

Responsibilities

• Generate project reports and distribute to project stakeholders.
• Responsible for delivering the project reports, including developing various report formats, dashboards, presentations and others, as required by the project team.
• Plan and coordinate with stakeholders as necessary to achieve project reporting objectives.
• Review Consultant/Contractor reports and provide constructive comments for improvement and enhance the report quality and presentation.
• Supports departmental Leaders with information needed to update partners.
• Responsible for maintaining the Project Management Information System (PMIS) to support report generations.
• Responsible for managing the project reporting requirements, achieve project objectives and escalate issues to Project leadership as necessary.
• Coordinates project documentation governance aligned with company and client requirements.
• Ensures project data integrity and documentation is accurate, timely and coordinated.
• Ability to perform Project Controls tasks and able provide leave covers for the planners to seamlessly meet the project deliverables in their absence.
• Establish and implement document control processes and procedures for construction projects to ensure efficient and effective management of project documentation.
• Receive, review, and distribute incoming documents, including drawings, specifications, contracts, and reports, to relevant project team members and stakeholders.
• Maintain accurate and up-to-date electronic and physical filing systems for project documents, ensuring proper version control, document naming conventions, and document security.
• Collaborate with project teams to establish document control requirements, including document numbering, distribution protocols, and document retention policies.
• Coordinate and monitor document review and approval processes, ensuring timely and accurate feedback from stakeholders.
• Monitor and track the progress of documents throughout their lifecycle, including creation, revision, review, approval, and distribution, using document control software or other designated systems.
• Conduct regular audits of project documents to ensure compliance with established document control procedures and standards.
• Generate and distribute document transmittals, including tracking logs and registers, to ensure the timely flow of information between project team members, contractors, and clients.
• Assist project managers and team members in retrieving and retrieving project documents and information as needed.
• Provide training and guidance to project team members on document control processes, tools, and best practices.
• Provide addition document management system support and training Company/site workers

Qualifications/Experience Required

• Bachelor of Science degree in Business Management, Information Management Systems or Monitoring and Evaluation.
• Minimum 5 years of experience in Reporting and Documentation management.
• Experience within Project organizations or engineering development in the oil and gas industry is preferred.
• Has already used and maintained a Document Management System.
• Proficiency in the Information, Data & Document Management area.
• Understanding of Project Technical, Reporting Documentation Requirements and Deliverables.
• Working knowledge of Electronic Document Management Systems.
• Is familiar with main discipline of the oil and gas development projects
• Excellent writing skills, technical documentations, specifications, training materials, presentations, and others.
• Advanced user of MS Office suite of software (Excel, Word, PowerPoint, Access), Adobe Acrobat Pro, Power BI.
• Ability to interface and communicate effectively with all levels of employees, management and diverse audiences.
• Working experience with generating reports/Statistics.

• Generate project reports and distributes to project stakeholders.
• Responsible for delivering the project reports, including developing various report formats, dashboards, presentations and others, as required by the project team.
• Plan and coordinate with stakeholders as necessary to achieve project reporting objectives.
• Review Consultant/Contractor reports and provide constructive comments for improvement and enhance the report quality and presentation.
• Supports departmental Leaders with information needed to update partners.
• Responsible for maintaining the Project Management Information System (PMIS) to support report generations.
• Responsible for managing the project reporting requirements, achieve project objectives and escalate issues to Project leadership as necessary.
• Coordinates project documentation governance aligned with company and client requirements.
• Ensures project data integrity and documentation is accurate, timely and coordinated.
• Ability to perform Project Controls tasks and able provide leave covers for the planners to seamlessly meet the project deliverables in their absence.
• Establish and implement document control processes and procedures for construction projects to ensure efficient and effective management of project documentation.
• Receive, review, and distribute incoming documents, including drawings, specifications, contracts, and reports, to relevant project team members and stakeholders.
• Maintain accurate and up-to-date electronic and physical filing systems for project documents, ensuring proper version control, document naming conventions, and document security.
• Collaborate with project teams to establish document control requirements, including document numbering, distribution protocols, and document retention policies.
• Coordinate and monitor document review and approval processes, ensuring timely and accurate feedback from stakeholders.
• Monitor and track the progress of documents throughout their lifecycle, including creation, revision, review, approval, and distribution, using document control software or other designated systems.
• Conduct regular audits of project documents to ensure compliance with established document control procedures and standards.
• Generate and distribute document transmittals, including tracking logs and registers, to ensure the timely flow of information between project team members, contractors, and clients.
• Assist project managers and team members in retrieving and retrieving project documents and information as needed.
• Provide training and guidance to project team members on document control processes, tools, and best practices.
• Provide addition document management system support and training Company/site workers

• Reporting
• Documentation management
• Project Management Information System (PMIS)
• Document control processes and procedures
• Electronic and physical filing systems
• Document version control
• Document naming conventions
• Document security
• Document review and approval processes
• Document lifecycle tracking
• Document audits
• Document transmittals
• MS Office suite (Excel, Word, PowerPoint, Access)
• Adobe Acrobat Pro
• Power BI
• Communication
• Generating reports/Statistics

• Bachelor of Science degree in Business Management, Information Management Systems or Monitoring and Evaluation.
• Minimum 5 years of experience in Reporting and Documentation management.
• Experience within Project organizations or engineering development in the oil and gas industry is preferred.
• Has already used and maintained a Document Management System.
• Proficiency in the Information, Data & Document Management area.
• Understanding of Project Technical, Reporting Documentation Requirements and Deliverables.
• Working knowledge of Electronic Document Management Systems.
• Familiar with main discipline of the oil and gas development projects
• Excellent writing skills, technical documentations, specifications, training materials, presentations, and others.
• Advanced user of MS Office suite of software (Excel, Word, PowerPoint, Access), Adobe Acrobat Pro, Power BI.
• Ability to interface and communicate effectively with all levels of employees, management and diverse audiences.
• Working experience with generating reports/Statistics.