Reporting and Document Control Engineer job at Q-Sourcing

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client TotalEnergies, we are looking for a competent, skilled, and experienced Reporting and Document Control Engineer to work in Uganda.

Position Title: Reporting and Document Control Engineer

Location: Kampala

Position Gap: One Vacancy

Activities

At all times the job holder will:

• Generate project reports and distributes to project stakeholders.
• Responsible for delivering the project reports, including developing various report formats, dashboards, presentations and others, as required by the project team.
• Plan and coordinate with stakeholders as necessary to achieve project reporting objectives.
• Review Consultant / Contractor reports and provide constructive comments for improvement and enhance the report quality and presentation.
• Supports departmental Leaders with information needed to update partners.
• Responsible for maintaining the Project Management Information System (PMIS) to support report generations.
• Responsible for managing the project reporting requirements, achieve project objectives and escalate issues to Project leadership as necessary.
• Coordinates project documentation governance aligned with company and client requirements. Ensures project data integrity and documentation is accurate, timely and coordinated.
• Ability to perform Project Controls tasks and able provide leave covers for the planners to seamlessly meet the project deliverables in their absence.
• Establish and implement document control processes and procedures for construction projects to ensure efficient and effective management of project documentation.
• Receive, review, and distribute incoming documents, including drawings, specifications, contracts, and reports, to relevant project team members and stakeholders.
• Maintain accurate and up-to-date electronic and physical filing systems for project documents, ensuring proper version control, document naming conventions, and document security.
• Collaborate with project teams to establish document control requirements, including document numbering, distribution protocols, and document retention policies.
• Coordinate and monitor document review and approval processes, ensuring timely and accurate feedback from stakeholders.
• Monitor and track the progress of documents throughout their lifecycle, including creation, revision, review, approval, and distribution, using document control software or other designated systems.
• Conduct regular audits of project documents to ensure compliance with established document control procedures and standards.
• Generate and distribute document transmittals, including tracking logs and registers, to ensure the timely flow of information between project team members, contractors, and clients.
• Assist project managers and team members in retrieving and retrieving project documents and information as needed.
• Provide training and guidance to project team members on document control processes, tools, and best practices.
• Provide addition document management system support and training Company/site workers

Required Experience and Qualifications

Qualification:

• Bachelor of Science degree in Business Management, Information Management Systems or Monitoring and Evaluation.
• Minimum 5 years of experience in Reporting and Documentation management.
• Experience within Project organizations or engineering development in the oil and gas industry is preferred.
• Has already used and maintained a Document Management System.
• Proficiency in the Information, Data & Document Management area.
• Understanding of Project Technical, Reporting Documentation Requirements and Deliverables.
• Working knowledge of Electronic Document Management Systems.
• Is familiar with main discipline of the oil and gas development projects
• Excellent writing skills, technical documentations, specifications, training materials, presentations, and others.
• Advanced user of MS Office suite of software (Excel, Word, PowerPoint, Access), Adobe Acrobat Pro, Power BI.
• Ability to interface and communicate effectively with all levels of employees, management and diverse audiences.
• Working experience with generating reports/Statistics.

All candidates who meet the criteria outlined above are encouraged to apply under the job vacancy “QSSU-TOTAL-REPORTING & DOCUMENT CONTROL ENGINEER”

The deadline for applications is not later than 08:00 am Tuesday ,10th November 2026

Only shortlisted applicants will be contacted

Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION

• Generate project reports and distributes to project stakeholders.
• Responsible for delivering the project reports, including developing various report formats, dashboards, presentations and others, as required by the project team.
• Plan and coordinate with stakeholders as necessary to achieve project reporting objectives.
• Review Consultant / Contractor reports and provide constructive comments for improvement and enhance the report quality and presentation.
• Supports departmental Leaders with information needed to update partners.
• Responsible for maintaining the Project Management Information System (PMIS) to support report generations.
• Responsible for managing the project reporting requirements, achieve project objectives and escalate issues to Project leadership as necessary.
• Coordinates project documentation governance aligned with company and client requirements. Ensures project data integrity and documentation is accurate, timely and coordinated.
• Ability to perform Project Controls tasks and able provide leave covers for the planners to seamlessly meet the project deliverables in their absence.
• Establish and implement document control processes and procedures for construction projects to ensure efficient and effective management of project documentation.
• Receive, review, and distribute incoming documents, including drawings, specifications, contracts, and reports, to relevant project team members and stakeholders.
• Maintain accurate and up-to-date electronic and physical filing systems for project documents, ensuring proper version control, document naming conventions, and document security.
• Collaborate with project teams to establish document control requirements, including document numbering, distribution protocols, and document retention policies.
• Coordinate and monitor document review and approval processes, ensuring timely and accurate feedback from stakeholders.
• Monitor and track the progress of documents throughout their lifecycle, including creation, revision, review, approval, and distribution, using document control software or other designated systems.
• Conduct regular audits of project documents to ensure compliance with established document control procedures and standards.
• Generate and distribute document transmittals, including tracking logs and registers, to ensure the timely flow of information between project team members, contractors, and clients.
• Assist project managers and team members in retrieving and retrieving project documents and information as needed.
• Provide training and guidance to project team members on document control processes, tools, and best practices.
• Provide addition document management system support and training Company/site workers

• Reporting
• Documentation management
• Document Management System
• Information, Data & Document Management
• Project Technical, Reporting Documentation Requirements and Deliverables
• Electronic Document Management Systems
• Oil and gas development projects
• Excellent writing skills
• Technical documentations
• Specifications
• Training materials
• Presentations
• Advanced user of MS Office suite (Excel, Word, PowerPoint, Access)
• Adobe Acrobat Pro
• Power BI
• Ability to interface and communicate effectively
• Generating reports/Statistics

• Bachelor of Science degree in Business Management, Information Management Systems or Monitoring and Evaluation.
• Minimum 5 years of experience in Reporting and Documentation management.
• Experience within Project organizations or engineering development in the oil and gas industry is preferred.
• Has already used and maintained a Document Management System.
• Proficiency in the Information, Data & Document Management area.
• Understanding of Project Technical, Reporting Documentation Requirements and Deliverables.
• Working knowledge of Electronic Document Management Systems.
• Is familiar with main discipline of the oil and gas development projects
• Excellent writing skills, technical documentations, specifications, training materials, presentations, and others.
• Advanced user of MS Office suite of software (Excel, Word, PowerPoint, Access), Adobe Acrobat Pro, Power BI.
• Ability to interface and communicate effectively with all levels of employees, management and diverse audiences.
• Working experience with generating reports/Statistics.