|
Registry Assistant job at Uganda Institute of Information and Communications Technology (UICT)
Posted by: great-volunteer
Posted date: 2025-Jul-23
Location: Uganda, Kampala
Registry Assistant 2025-07-23T06:00:30+00:00 Uganda Institute of Information and Communications Technology (UICT) https://cdn.ugashare.com/jsjobsdata/data/employer/comp_1342/logo/Uganda%20Institute%20of%20Information%20and%20Communications%20Technology%20(%20UICT%20).jpeg https://student.uict.ac.ug/ FULL_TIME Uganda Kampala 00256 Uganda Education, and Training Computer & IT 2025-07-31T17:00:00+00:00 Uganda 8 To manage and maintain institutional records through efficient filing, retrieval, and security systems while providing administrative support to enhance operational efficiency and compliance with institutional policies. Key Responsibilities - Records Management & Documentation
- Maintain secure physical and digital filing systems
- Implement and manage e-filing systems for document storage/retrieval
- Classify, index, and archive documents per institutional policies
- Digital Records & Correspondence
- Lead transition from manual to digital records management
- Ensure data accuracy/integrity in digital systems
- Scan, digitize and upload documents to institutional databases
- Manage physical/digital correspondence distribution
- Compliance & Confidentiality
- Enforce records retention policies and regulatory compliance
- Maintain confidentiality/security of institutional records
- Facilitate audit processes through document retrieval
- Administrative Support
- Prepare/distribute reports, memos and official documents
- Respond to records/information requests
- Coordinate interdepartmental document workflows
- Customer Service & Stakeholder Engagement
- Assist staff/students/stakeholders with records access
- Advise on records management best practices
- Handle documentation process inquiries
Key Result Areas ✔ Digital records management efficiency
✔ Compliance and security maintenance
✔ Operational effectiveness
✔ Customer service excellence Qualifications & Experience - Diploma in Records/Archives Management, Library Science or related field
- Bachelor's degree (added advantage)
- 2+ years records management/administrative experience
- Proficiency in digital records systems and e-filing
- Knowledge of document control procedures
Skills & Attributes Technical: - Advanced MS Office and database management
- Digital records system proficiency
Professional: - Exceptional attention to detail
- Strong organizational/analytical skills
- Discretion with sensitive information
Interpersonal: - Excellent communication abilities
- Collaborative team player
- Effective time management
JOB-68807a7e72076 Vacancy title:
Registry Assistant Jobs at:
Uganda Institute of Information and Communications Technology (UICT) Deadline of this Job:
Thursday, July 31 2025 Duty Station:
Uganda | Kampala | Uganda Summary
Date Posted: Wednesday, July 23 2025, Base Salary: Not Disclosed JOB DETAILS: To manage and maintain institutional records through efficient filing, retrieval, and security systems while providing administrative support to enhance operational efficiency and compliance with institutional policies. Key Responsibilities - Records Management & Documentation
- Maintain secure physical and digital filing systems
- Implement and manage e-filing systems for document storage/retrieval
- Classify, index, and archive documents per institutional policies
- Digital Records & Correspondence
- Lead transition from manual to digital records management
- Ensure data accuracy/integrity in digital systems
- Scan, digitize and upload documents to institutional databases
- Manage physical/digital correspondence distribution
- Compliance & Confidentiality
- Enforce records retention policies and regulatory compliance
- Maintain confidentiality/security of institutional records
- Facilitate audit processes through document retrieval
- Administrative Support
- Prepare/distribute reports, memos and official documents
- Respond to records/information requests
- Coordinate interdepartmental document workflows
- Customer Service & Stakeholder Engagement
- Assist staff/students/stakeholders with records access
- Advise on records management best practices
- Handle documentation process inquiries
Key Result Areas ✔ Digital records management efficiency
✔ Compliance and security maintenance
✔ Operational effectiveness
✔ Customer service excellence Qualifications & Experience - Diploma in Records/Archives Management, Library Science or related field
- Bachelor's degree (added advantage)
- 2+ years records management/administrative experience
- Proficiency in digital records systems and e-filing
- Knowledge of document control procedures
Skills & Attributes Technical: - Advanced MS Office and database management
- Digital records system proficiency
Professional: - Exceptional attention to detail
- Strong organizational/analytical skills
- Discretion with sensitive information
Interpersonal: - Excellent communication abilities
- Collaborative team player
- Effective time management
Work Hours: 8 Experience in Months: 24 Level of Education: bachelor degree Job application procedure Interested in applying for this job? Click here to submit your application now
|