Pathfinder Overview:
Pathfinder International is a global leader in sexual and reproductive health. We place reproductive health care at the center of all that we do—believing that it is not only a fundamental human right, but is critical for expanding life opportunities for women, families, communities, and nations.
In Uganda, our areas of intervention include Reproductive maternal, newborn, child, and adolescent health (RMNCAH), Women led climate resilience (WLCR), Adolescent and youth economic empowerment, and communicable and non-communicable disease control.
Pathfinder’s bold vision is a future where everyone, even in the most challenging environments, has what they need to be healthy, thrive, and live to their full potential.
Pathfinder has received funding from the Government of the United Kingdom of Great Britain and Northern Ireland, through the Foreign, Commonwealth & Development Office, FCDO – Kampala, to implement the ‘Empowering Women for Better Reproductive Health Outcomes Programme’ (EMPOWER) from February 2025 to January 2030. EMPOWER will be implemented in 80 districts in Uganda, to strengthen public sector health systems capacity to deliver maternal health services, mentor health workers on family planning and maternal, child health, and generate demand, while tackling myths and misinformation about family planning, and harmful traditional practices and gender norms that deny women agency over their own bodies.
The interventions are aimed to contribute to a reduction in preventable deaths of mothers, babies, and children, and women and girls’ empowerment through choices about whether and when to have children.
Key Performance AreasMajor Activities / ResponsibilitiesFinancial monitoring, reporting· As a member of the operations team, ensure that PI financial and operations policies and procedures, as well as donor regulations are strictly adhered to in the region.· Maintain on a daily basis records and documentation of all financial transactions in the region and other office transactions, ensuring that such transactions are properly coded and journal entries recorded in the Pathfinder accounting system after review and approval.· Track and follow up on outstanding advances and ensure timely liquidation by regional staff.· Reconcile advances at least monthly , including review of subgrantees’ accountabilities, milestone reimbursements and retirements, coding of expenses on the general ledger and enter into Pathfinder accounting system.· Support mobile money payment system. Review Mobile Money request forms against Participant registrations / attendance forms, approved budgets and requests and all related support documents.· Work with Finance Manager to prepare Month End financial reports as well as participate in the preparation of reports to donors· Review cash books and ledgers, prepare bank reconciliation statements and other elements of the MOR.· Prepare monthly bank account and balance sheet reconciliations and analysis for review by the Finance Manager· Play an advisory role to all parties involved in the procurement process ensuring that procurement is in accordance with procurement policy.· Provide oversight to the use of the petty cash fund, including surprise petty cash counts.· Work with sub grantees/contractors to ensure adherence to donor, organizational and local policies and build capacity of local organizations to become successful and sustainable service providers.· Prepares and follows up payment requests for goods and services in a timely manner in accordance with existing Pathfinder policies and guidelines. Maintains a database of vendors.· Collaborate with the Finance Manager and Director Finance and Operations in the development and monitoring of budgets. Assist in forecasting financial trends, identifying variances, and providing analysis to support decision-making.· Assist in coordinating internal and external audits, providing necessary documentation, and implementing audit recommendations.· Support physical assets verification exercise· Perform assigned duties effectively and in a timely manner and undertake any other duties as assigned by Supervisor.Administration · Provide efficient and effective administrative support to the Projects staff on administrative matters.· Assist program staff with the preparation and execution of project evaluations and audits, including the review of partner audits.· Support the coordination of workshops and events by verifying participant registration and contact details.· Maintain and update the project equipment check-in/check-out system.· Provide logistical support, such as coordinating arrangements for partners visiting the project.· Perform other duties as assigned by the Finance and Administration Manager.· Travel and Logistics · Provide project logistical support as and assist project staff with travel logistics as may be required. · Maintain a system for signing project equipment in and out and ensure it is up-to-date. · Provide other logistical support, including making arrangements for partners visiting the project. · Undertake other duties from time to time as may be required by the Finance and Administration Director
Minimum Education and Work Experience
• Bachelor’s degree in finance and accounting management is required.
• Post-graduate Diploma in Financial management is an added advantage
• Membership of a reputable Professional Accountancy body such as ACCA, CIMA, CPA.
• At least five years of relevant experience in similar role with reputable organization, preferable INGO
• Strong experience with FCDO or USAID regulations and compliance requirements.
• Must specify your preferred location/district for the position during application.
Competencies/Attributes
• Minimally Required Job-Specific Competencies:
• Financial Management: Strong financial expertise and familiarity in management and accounting
• practices.
• Accounting Systems: Sound practical knowledge of accounting systems and use of spreadsheets.
• Financial and Administrative Systems: Proven experience in the implementing and monitoring of financial and administrative controls in an NGO setting
• Budgets and Financial Reports: Proven experience in producing budgets and financial reports for use by management and donors.
• Auditing awareness (ISAs)
• Asset inventory management
• Reporting: Financial systems and records management & reporting.
Minimally Required Organizational Competencies:
• Software Applications: Advanced knowledge of MS Excel, PowerPoint, Word, and Outlook.
• Organization culture: Proven experience of working in matrix organizations.
• Self-Leadership: Must be organized, dependable, results oriented and able to work independently and achieve results, with very minimal supervision
Safeguarding and Protection
Pathfinder is committed to the safeguarding and protection of the people we serve and our staff. We have zero tolerance for any type of behavior that inflicts harm on children, young people, adults, our staff, and partners including sexual abuse, harassment, bullying, and exploitation. We do everything possible to ensure that we recruit only those who are suitable to work with for us and expect that everyone we hire will abide by our safeguarding and related policies and will report any suspected or known violations. This job is subject to a range of vetting and checks. By applying, the job applicant acknowledges they understand our intent to verify suitability to work with us.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Pathfinder International provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Closes 28th February 2025