Regional Administrative Officer - Rukungiri job at Impact that Matters
Posted by: great-volunteer
Posted date: 2025-Jul-08
Location: Kampala, Uganda
Regional Administrative Officer - Rukungiri 2025-07-07T18:45:53+00:00 Impact that Matters https://cdn.ugashare.com/jsjobsdata/data/employer/comp_11788/logo/impact.jpg https://www.snv.org/ FULL_TIME Kampala Kampala 00256 Uganda Financial Services Admin & Office 2025-07-24T17:00:00+00:00 Uganda 8 SNV is a mission-driven global development partner, rooted in the contexts and societies where we work. Inspired by the transformational principles and objectives set out by the SDGs, we are committed to building resilient agri-food systems that deliver food security and adequate nutrition; to increasing the reliability and availability of water and sanitation at an acceptable quantity and quality; and to improving access to affordable and sustainable energy for all. In doing so, we aim to strengthen institutions, markets and effective governance within and across the agri-food, energy, and water sectors, reducing gender inequalities and barriers to social inclusion, and enabling adaptation and mitigation to the climate and biodiversity crises. We are one team of over 1,600 people, the vast majority of whom come from the contexts where we work, in more than 20 countries in Africa and Asia. In Uganda SNV operates through a decentralised approach with a country office in Kampala and regional offices in Fort Portal, Lira, Jinja and Mbarara. SNV implements donor-funded activities across more than 100 districts in Uganda, ensuring broad and diverse impact. Our core values of people-centeredness and respect, equity and equality, and diversity and inclusion, are fundamental to who we are, and what we do. This is reflected in our vision and mission, and strategy, which sets out our aspirations and commitments as our compass towards 2030. For more information on our operations in Uganda and SNV visit our website: www.snv.org. Background of the Project The INCLUDE Project, implemented by SNV Uganda and funded by the Embassy of the Kingdom of the Netherlands (EKN), seeks to improve the living income and resilience of livestock-dependent smallholder farmers in four regions: Busoga, Ankole, Kigezi, and Rwenzori. One of the key delivery methodologies is the Participatory Integrated Planning (PIP) approach, which equips households to envision their development journey, set goals, and take action. Overview of the Position The Regional Office Administrator is responsible for the overall effectiveness and efficiency of the support operations at the regional office level. S/he will ensure administration, procurement, logistics, fleet management and warehousing are conducted appropriately. S/he will be responsible for communication and follow up with the relevant departments/units at SNV Country Office (Kampala) and ensure that the projects receive the required operational support for quality and timely implementation. The Regional Office Administrator is expected to develop and maintain strong relationships with key stakeholders at the regional level and serve as SNV’s representative with internal and external parties. Job Description Roles and responsibilities Procurement & Fleet - Oversee the procurement activities at regional level and ensure the respect of SNV procedure, compliance, and efficiency for all procurement while ensuring a smooth workflow and coordination from procurement planning to final delivery.
- Oversee stock management from stock entry to out of stock requests, in line with guidelines in an efficient and compliant manner.
- Oversee the asset and inventory management, from the registration after procurement till the final report while ensuring an accurate tracking and the good use of equipment, as per SNV procedure.
- Oversee the transport and fleet management in line with transportation guidelines and SNV Manual from user-department’s request to monitoring report, in an optimized manner.
- Oversee the facilities management from identification of building to user’s allocation and requests including the contract follow up, as per SNV manual and guidelines in an adapted and optimized manner.
- Ensure a smooth, anticipated and optimized communication in between internal stakeholders of the area procurement/Logistics department, as well as with other departments and with stakeholders from other SNV Offices.
- Ensure all documents produced for all above sections are orderly archived in hard and soft copy as per archiving procedure.
Management and representation - Represent SNV with partners, authorities and various local actors operating in the region
- Strengthen cross-functional communication and coordination among the team (i.e finance, logistics and procurement, administration) and programme teams by providing structure and support and advice to the support services team.
- Ensure adequate segregation of duties, internal control systems and delegation of authority are properly implemented across the regional office, taking corrective initiatives when required.
- Ensure all relevant documentation produced by regional operation functions is properly completed, approved and archived as per SNV and donors’ standards; and that the archives are efficiently organised and safely managed.
People Management - Day-to-day coordination and direction of regional operation support team (Procurement Officer, drivers and store & Administrative assistance) in cooperation with their direct line managers in Kampala.
- Ensure effective and efficient utilisation of human resources are made available to support the operations in the regional office.
- Support with the recruitment, training, induction and development of the field office team in partnership with the Kampala team.
- Develop staff capacity to ensure consistency and quality of service delivery across the program.
- Ensures that HR policies and procedures are in place and are adhered to in coordination with relevant Country Office counterparts.
- Ensure compliance to safety and security procedures.
Qualifications Qualifications & Requirements A bachelor’s degree in business management (Administration, Operations, Accounting, Logistics, Human Resources) or a related field. Minimum 5 years of experience in working in an international organization, including experience in business support services. Experience of reviewing and implementation policies, procedures and guidelines. Experience of managing varied projects either in HR, Finance, and Logistics/Procurement. Ability to plan and organise a substantial workload that includes complex, diverse tasks and responsibilities. Experience in context analysis, security and team management. Excellent oral and written communication skills in English and local language. Additional requirements: - Result orientation: The ability to take direct action in order to attain or exceed objectives.
- Initiative: The ability to recognise and create opportunities and to act accordingly. Rather starting something than waiting passively for it to happen.
- Coaching: Encouraging and guiding employees in order to make their performance more effective and to enhance their self-perception and problem-solving skills.
- Persuasiveness: The ambition to win over other people for one’s views and ideas and to generate support.
Procurement & Fleet Oversee the procurement activities at regional level and ensure the respect of SNV procedure, compliance, and efficiency for all procurement while ensuring a smooth workflow and coordination from procurement planning to final delivery. Oversee stock management from stock entry to out of stock requests, in line with guidelines in an efficient and compliant manner. Oversee the asset and inventory management, from the registration after procurement till the final report while ensuring an accurate tracking and the good use of equipment, as per SNV procedure. Oversee the transport and fleet management in line with transportation guidelines and SNV Manual from user-department’s request to monitoring report, in an optimized manner. Oversee the facilities management from identification of building to user’s allocation and requests including the contract follow up, as per SNV manual and guidelines in an adapted and optimized manner. Ensure a smooth, anticipated and optimized communication in between internal stakeholders of the area procurement/Logistics department, as well as with other departments and with stakeholders from other SNV Offices. Ensure all documents produced for all above sections are orderly archived in hard and soft copy as per archiving procedure. Management and representation Represent SNV with partners, authorities and various local actors operating in the region Strengthen cross-functional communication and coordination among the team (i.e finance, logistics and procurement, administration) and programme teams by providing structure and support and advice to the support services team. Ensure adequate segregation of duties, internal control systems and delegation of authority are properly implemented across the regional office, taking corrective initiatives when required. Ensure all relevant documentation produced by regional operation functions is properly completed, approved and archived as per SNV and donors’ standards; and that the archives are efficiently organised and safely managed. People Management Day-to-day coordination and direction of regional operation support team (Procurement Officer, drivers and store & Administrative assistance) in cooperation with their direct line managers in Kampala. Ensure effective and efficient utilisation of human resources are made available to support the operations in the regional office. Support with the recruitment, training, induction and development of the field office team in partnership with the Kampala team. Develop staff capacity to ensure consistency and quality of service delivery across the program. Ensures that HR policies and procedures are in place and are adhered to in coordination with relevant Country Office counterparts. Ensure compliance to safety and security procedures. A bachelor’s degree in business management (Administration, Operations, Accounting, Logistics, Human Resources) or a related field. Minimum 5 years of experience in working in an international organization, including experience in business support services. Experience of reviewing and implementation policies, procedures and guidelines. Experience of managing varied projects either in HR, Finance, and Logistics/Procurement. Ability to plan and organise a substantial workload that includes complex, diverse tasks and responsibilities. Experience in context analysis, security and team management. Excellent oral and written communication skills in English and local language. JOB-686c15e1b44af Vacancy title:
Regional Administrative Officer - Rukungiri Jobs at:
Impact that Matters Deadline of this Job:
Thursday, July 24 2025 Duty Station:
Kampala | Kampala | Uganda Summary
Date Posted: Monday, July 7 2025, Base Salary: Not Disclosed JOB DETAILS: SNV is a mission-driven global development partner, rooted in the contexts and societies where we work. Inspired by the transformational principles and objectives set out by the SDGs, we are committed to building resilient agri-food systems that deliver food security and adequate nutrition; to increasing the reliability and availability of water and sanitation at an acceptable quantity and quality; and to improving access to affordable and sustainable energy for all. In doing so, we aim to strengthen institutions, markets and effective governance within and across the agri-food, energy, and water sectors, reducing gender inequalities and barriers to social inclusion, and enabling adaptation and mitigation to the climate and biodiversity crises. We are one team of over 1,600 people, the vast majority of whom come from the contexts where we work, in more than 20 countries in Africa and Asia. In Uganda SNV operates through a decentralised approach with a country office in Kampala and regional offices in Fort Portal, Lira, Jinja and Mbarara. SNV implements donor-funded activities across more than 100 districts in Uganda, ensuring broad and diverse impact. Our core values of people-centeredness and respect, equity and equality, and diversity and inclusion, are fundamental to who we are, and what we do. This is reflected in our vision and mission, and strategy, which sets out our aspirations and commitments as our compass towards 2030. For more information on our operations in Uganda and SNV visit our website: www.snv.org. Background of the Project The INCLUDE Project, implemented by SNV Uganda and funded by the Embassy of the Kingdom of the Netherlands (EKN), seeks to improve the living income and resilience of livestock-dependent smallholder farmers in four regions: Busoga, Ankole, Kigezi, and Rwenzori. One of the key delivery methodologies is the Participatory Integrated Planning (PIP) approach, which equips households to envision their development journey, set goals, and take action. Overview of the Position The Regional Office Administrator is responsible for the overall effectiveness and efficiency of the support operations at the regional office level. S/he will ensure administration, procurement, logistics, fleet management and warehousing are conducted appropriately. S/he will be responsible for communication and follow up with the relevant departments/units at SNV Country Office (Kampala) and ensure that the projects receive the required operational support for quality and timely implementation. The Regional Office Administrator is expected to develop and maintain strong relationships with key stakeholders at the regional level and serve as SNV’s representative with internal and external parties. Job Description Roles and responsibilities Procurement & Fleet - Oversee the procurement activities at regional level and ensure the respect of SNV procedure, compliance, and efficiency for all procurement while ensuring a smooth workflow and coordination from procurement planning to final delivery.
- Oversee stock management from stock entry to out of stock requests, in line with guidelines in an efficient and compliant manner.
- Oversee the asset and inventory management, from the registration after procurement till the final report while ensuring an accurate tracking and the good use of equipment, as per SNV procedure.
- Oversee the transport and fleet management in line with transportation guidelines and SNV Manual from user-department’s request to monitoring report, in an optimized manner.
- Oversee the facilities management from identification of building to user’s allocation and requests including the contract follow up, as per SNV manual and guidelines in an adapted and optimized manner.
- Ensure a smooth, anticipated and optimized communication in between internal stakeholders of the area procurement/Logistics department, as well as with other departments and with stakeholders from other SNV Offices.
- Ensure all documents produced for all above sections are orderly archived in hard and soft copy as per archiving procedure.
Management and representation - Represent SNV with partners, authorities and various local actors operating in the region
- Strengthen cross-functional communication and coordination among the team (i.e finance, logistics and procurement, administration) and programme teams by providing structure and support and advice to the support services team.
- Ensure adequate segregation of duties, internal control systems and delegation of authority are properly implemented across the regional office, taking corrective initiatives when required.
- Ensure all relevant documentation produced by regional operation functions is properly completed, approved and archived as per SNV and donors’ standards; and that the archives are efficiently organised and safely managed.
People Management - Day-to-day coordination and direction of regional operation support team (Procurement Officer, drivers and store & Administrative assistance) in cooperation with their direct line managers in Kampala.
- Ensure effective and efficient utilisation of human resources are made available to support the operations in the regional office.
- Support with the recruitment, training, induction and development of the field office team in partnership with the Kampala team.
- Develop staff capacity to ensure consistency and quality of service delivery across the program.
- Ensures that HR policies and procedures are in place and are adhered to in coordination with relevant Country Office counterparts.
- Ensure compliance to safety and security procedures.
Qualifications Qualifications & Requirements A bachelor’s degree in business management (Administration, Operations, Accounting, Logistics, Human Resources) or a related field. Minimum 5 years of experience in working in an international organization, including experience in business support services. Experience of reviewing and implementation policies, procedures and guidelines. Experience of managing varied projects either in HR, Finance, and Logistics/Procurement. Ability to plan and organise a substantial workload that includes complex, diverse tasks and responsibilities. Experience in context analysis, security and team management. Excellent oral and written communication skills in English and local language. Additional requirements: - Result orientation: The ability to take direct action in order to attain or exceed objectives.
- Initiative: The ability to recognise and create opportunities and to act accordingly. Rather starting something than waiting passively for it to happen.
- Coaching: Encouraging and guiding employees in order to make their performance more effective and to enhance their self-perception and problem-solving skills.
- Persuasiveness: The ambition to win over other people for one’s views and ideas and to generate support.
Work Hours: 8 Experience in Months: 60 Level of Education: bachelor degree Job application procedure If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and motivation letter in English. Interested and qualified? Click Here
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