Records Officer job at Human Capital Business Solution (HCBS)

Vacancy title:
Records Officer

Jobs at:

Deadline of this Job:
Sunday, January 19 2025 

Summary
Date Posted: Friday, January 03 2025, Base Salary: Not Disclosed

JOB DETAILS:
Position Overview
To effectively handle company records for safe and efficient storage and retrieval of company records. Additionally, responsible for arranging, describing, preserving and providing access to records, documents and other materials as of value to the company.

Key Responsibilities
• Accurately catalogue, classify and index all the records delivered to records office for proper storage.
• Maintain an inventory of all records in the records repository and keep the access register up to date.
• Timely retrieval of records requested for by authorized staff against formal fully signed requisitions submitted to the records office and ensure correct refilling of the records returned.
• Maintain a well-organized and neat records repository with orderly filling and shelving as per records standards.
• Ensure all documentation is accurate and up to date and also ensure security of personal information.
• Recommend and assist with implementation of records storage and indexing solutions and may develop databases and information access systems, as time and resources may allow.
• Manage all aspects of records transfer and disposal to and from archives.
• Any other assignment by management as may be required in the interest of the company.

Compliance
• Compliance to SOPs
Budget
• Tight control on expenses within budget.
Procurement responsibility
• Procurement of items (specific to role) as approved in line with the budget
Working conditions
• Working environment requires that the holder to wear PPEs for safety reasons.
• Office bound / on-site / travel/ May be required to travel
• The company may choose to relocate to holder to branches or other sister offices as and when needed
• Willing to work extended hours to accomplish job roles

Qualifications required:
• A Bachelors’ degree in Records and Archives or any other related fields.
• A minimum 3 Years in a busy working environment, with a good understanding of records and archives Management standards.

Skills Required
• Strong interpersonal and communication skills.
• Computer and Planning skills
• Ability to anticipate changing demands for use of information.
• Highly organized and systematic in approach to work Analytical skills
• Knowledge of the Company’s specific software.

Personality profile
• Strong work ethics and personal integrity
• Highly motivated and creative
• High energy, positive and inspiring
• Confident, self-assured, participative style

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Interested in applying for this job? hcbsltd.com&form[valid-to]=Sunday, January 19 2025">Click here to submit your application now.
Candidates who meet the criteria outlined above should submit their applications, resume and academic documents in pdf format with “HCBSU-RO- RECORDS OFFICER”
Note:
• The deadline for applications is not later than 05:00 pm, Sunday 19th January 2025.
• Only shortlisted applicants will be contacted. Female Candidates are encouraged to apply.
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