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Records Administrator- Child Welfare Department job at Watoto Childcare Ministries
Posted by: great-volunteer
Posted date: 2025-Jun-23
Location: Uganda, Gulu
Records Administrator- Child Welfare Department 2025-06-23T07:49:48+00:00 Watoto Childcare Ministries https://cdn.ugashare.com/jsjobsdata/data/employer/comp_10048/logo/watoto.png https://www.watoto.com/ FULL_TIME Uganda Kampala 00256 Uganda Nonprofit, and NGO Admin & Office 2025-06-27T17:00:00+00:00 Uganda 8 The Records Administrator will ensure effective management of the department’s and children’s records, from creation to disposal, while maintaining compliance with relevant regulations. Key Duties and Responsibilities - Compile village audits and share them with the Coordinator and WISE Administrator.
- Create and manage children’s files, ensuring completeness in hard and soft copies.
- Facilitate vital document acquisition in collaboration with records officers and social workers.
- Provide child-related information to the Coordinator and partner teams as requested.
- Resolve information management issues using software and other resources.
- Monitor and regulate access to information for the Child Welfare Team and partners.
- Update children’s photos and profiles on the Watoto Information System Exchange (WISE).
- Scan and upload all children’s records/documents to WISE.
- Update children’s statuses on WISE as advised by Social Workers or the Coordinator.
- Ensure bio-information in WISE matches village records.
- Maintain compliance with records and document management procedures.
- Support team members in using the Child Welfare Records Database.
- Respond to internal and external information inquiries.
- Provide relevant child information and legal documents to various departments.
- Advise staff on records management and support stakeholders in records-keeping.
- Ensure quality assurance of children’s files, including tracking, retrieval, and preservation.
- Assist Social Workers in updating the OVCMIS for government stakeholders.
Qualifications, Skills, and Experience - Bachelor’s degree in Library and Information Science, Records and Archives Management, or a related field from a recognized university.
- At least 4 years of experience in data management for decision-making and performance improvement.
- Proven experience in tracking records and working in cross-functional environments.
- Experience with vulnerable children, families, and communities.
- Knowledge of Uganda’s childcare legislation and regulations.
- Proficiency in MS Word, Excel, and PowerPoint.
JOB-6859071c25568 Vacancy title:
Records Administrator- Child Welfare Department Jobs at:
Watoto Childcare Ministries Deadline of this Job:
Friday, June 27 2025 Duty Station:
Uganda | Gulu | Uganda Summary
Date Posted: Monday, June 23 2025, Base Salary: Not Disclosed JOB DETAILS: The Records Administrator will ensure effective management of the department’s and children’s records, from creation to disposal, while maintaining compliance with relevant regulations. Key Duties and Responsibilities - Compile village audits and share them with the Coordinator and WISE Administrator.
- Create and manage children’s files, ensuring completeness in hard and soft copies.
- Facilitate vital document acquisition in collaboration with records officers and social workers.
- Provide child-related information to the Coordinator and partner teams as requested.
- Resolve information management issues using software and other resources.
- Monitor and regulate access to information for the Child Welfare Team and partners.
- Update children’s photos and profiles on the Watoto Information System Exchange (WISE).
- Scan and upload all children’s records/documents to WISE.
- Update children’s statuses on WISE as advised by Social Workers or the Coordinator.
- Ensure bio-information in WISE matches village records.
- Maintain compliance with records and document management procedures.
- Support team members in using the Child Welfare Records Database.
- Respond to internal and external information inquiries.
- Provide relevant child information and legal documents to various departments.
- Advise staff on records management and support stakeholders in records-keeping.
- Ensure quality assurance of children’s files, including tracking, retrieval, and preservation.
- Assist Social Workers in updating the OVCMIS for government stakeholders.
Qualifications, Skills, and Experience - Bachelor’s degree in Library and Information Science, Records and Archives Management, or a related field from a recognized university.
- At least 4 years of experience in data management for decision-making and performance improvement.
- Proven experience in tracking records and working in cross-functional environments.
- Experience with vulnerable children, families, and communities.
- Knowledge of Uganda’s childcare legislation and regulations.
- Proficiency in MS Word, Excel, and PowerPoint.
Work Hours: 8 Experience in Months: 48 Level of Education: bachelor degree Job application procedure Interested in applying for this job? Click here to submit your application now
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