Vacancy title:
Re-advertised Coordination and Reporting Officer
[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Management ]
Jobs at:
UNDP
Deadline of this Job:
Friday, June 14 2024
Duty Station:
Within Uganda , Kampala, East Africa
Summary
Date Posted: Friday, May 31 2024, Base Salary: Not Disclosed
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JOB DETAILS:
Duties and Responsibilities
Scope of Work
As a member of the Governance and Peace Strengthening (GPS) team, and under the guidance of the Governance and Peace Team Leader, and direct working arrangements with the Project Manager – BRICK, and collaboration with the Humanitarian, Development Peace Specialist, the Coordination and Reporting Officer provides support in implementation of the UNDP/KOICA BRICK project. S/he will also support day to day implementation interventions within GPS but also aligned with the portfolio arrangement in the implementation of the UNDP Uganda the CPD work closely with the programme units and portfolio’s of work in advancing the principles of leave no one behind and in the context of the portfolio of pipelines that the unit is implementing. S/he supports the formulation, planning and management of initiatives and support the exercise of building knowledge in this area and effective communication in coordination with the communications team.
Support resource mobilization and contribute to the nurturing of strategic partnerships, including with KOICA and other partners:
• Contribute to resource mobilization through the development of project proposals to development partners and multilateral funds;
• Contribute to the strengthening of strategic partnerships with government, thought leaders, donors, UN entities, and responsible partners to enhance comparative advantage and influence;
• Support the development and implementation of partnerships and resource mobilization strategies;
• Contribute to the development of relevant documentation on donors and potential opportunities for resource mobilization;
• Analyse and research information on donors, prepare substantive briefs on possible areas of cooperation, identification of opportunities for cost sharing;
• Strengthen information sharing and coordination with KOICA and RoK and beyond.
Ensure management and implementation select projects:
• Planning, implementation, and coordination of the Strategy and interventions for the BRICK project but also more broadly for the programme;
• Application of Results Based Management tools and performance indicators;
• Programmes/projects appraisal and evaluation according to results- based management requirements;
• Management of the portfolio of funds/projects through technical monitoring and administrative and financial supervision;
• Operationalizing a monitoring system to track progress on program results and indicators;
• Identification of capacity-building needs of partners and recommending strategies of support including ensuring gender responsiveness of the strategies;
• Technical assistance, mentoring, training, and capacity development initiatives to partners.
Contribute to Inter-Agency and technical working groups coordination, to achieve a coherent and aligned presence:
• Attend meetings, events, and participating in groups and committees as needed;
• Support coordination with other UN agencies; government ministries, departments, development partners and responsible partners;
• Provide relevant input when needed on key developments and opportunities to develop and strengthen institutional partnerships for addressing displacement and providing durable solutions.
Reporting, knowledge brokering, strategic communications, and the promotion of south-south and triangular cooperation:
• Establish and implement standardized project results reporting mechanism and tools;
• Support effective and timely reporting to internal and external stakeholders through draft project reports, such as quarterly reports, annual report, and donor-specific reports, capturing in a comprehensive analytical manner project progress against Results Framework; including the documentation of success stories, achievements, lessons learned, risks and issues;
• Produce project updates to donors and stakeholders in a timely manner by using the professional writing and formatting requirements;
• Assist and participate in the development of project management-related documents and concise reports and power-point presentations for various project meetings and workshops;
• Ensure smooth reporting and communication to donors and stakeholders; ensure adherence to donor visibility requirements;
• Work closely with project management and the UNDP CO colleagues to ensure timely and accurate response to donor inquiries on project activities including progress update;
• Contribute to the development and review of knowledge products;
• Proactively contribute to knowledge networks and communities of practice.
Facilitates learning, knowledge management and self-development
• Assists the programme unit in capturing, codifying, synthesizing lessons from monitoring, field visits, evaluations and assessments and helps in sharing and accumulating best practices in the governance and peace portfolio;
• Facilitates peer reviewing, commenting on, and seeking to improve, the quality of projects, good practices, guidelines, and other documents, as required;
• Supports organization of training and workshops for governance and peace portfolio on related subjects;
• Participates in events and provides sound contributions to knowledge networks and communities of practice;
• Develops and carries out a personal professional development and learning plan as agreed with the supervisor.
Institutional Arrangement
The Coordination and Reporting Officer will work under the direct supervision of the Team Leader Governance and Peace strengthening. S/he will work in close collaboration with the Project Manager, the Humanitarian Development and Peace Specialist and programme and operations colleagues within the Country Office.
Further, S/he is also expected to assist in the interface between UNDP, its implementing partners and other actors at the National level and in the targeted Districts, and would be required to support the conduct of the requisite analytical and situational assessment to inform programme design and understand trends and patterns that impact the UNDP programme cycle.
Competencies
Core Competencies:
• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Technical and Cross-functional Competencies:
• Business Development: Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for context or responsive to a stated need
• Business Management: Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience; Ability to manage communications internally and externally, through media, social media and other appropriate channels.
• Business Direction & Strategy: Business Acumen: Ability to understand and deal with a business situation in a manner that is likely to lead a good outcome; Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such framework.
• Business Management: Customer Satisfaction / Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers’ needs; Provide inputs to the development of customer service strategy; Look for ways to add value beyond clients’ immediate requests; Ability to anticipate clients’ upcoming needs and concerns.
• Programme and Policy: Effectiveness: Programming (PPM) policies and procedures.
• Business Management: Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
• Business Direction & Strategy: System Thinking : Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Required Skills and Experience
Education:
• Advanced university degree (master’s degree or equivalent) in Peace and Security Studies, Political Science, Sociology, Public Policy, or related disciplines, OR
• A first-level university degree (bachelor’s degree) in the above-mentioned fields in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
Experience:
• Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience at the national or international level in monitoring evaluation project coordination and/or project management;
• Experience in the use of computers and office software packages (MS Word, Excel, PowerPoint etc) and advanced knowledge of web-based management systems such as ERP.
Required Skills:
• Experience in development-related field, with a strong knowledge and experience of country programme/project management is required;
• Knowledge of computer standard applications (Word, Excel, Outlook and PowerPoint) is required.
Desired Skills:
• Experience in developing and managing multi-stakeholder partnerships is an asset;
• Prior experience working in the UN or other international development organization is an asset;
• Experience of monitoring and reporting on human mobility, migration and displacement;
• Experience in identifying relevant technical cooperation needs in a development context is desired;
• Knowledge of the UNDP or the UN system is desired;
• Strong research skills/experience and reporting is desired;
• Knowledge/experience of the East Africa region is desired;
• Experience/Knowledge of UNDP’s Policies, Rules and Regulations is desired;
• Programme/project management certification will be an advantage;
• Experience in programme/project management, M&E and reporting;
• Experience working in an interdisciplinary team;
• Experience/Ability to work inclusively and collaboratively with a range of partners, including grassroots community members, government partners, Civil Society Organizations, faith-based entities, youth organizations;
• Experience/Ability to work effectively in a multicultural team of international and national personnel.
Required Language(s):
• Fluency in spoken and written English is required;
• Working knowledge of any other UN language is an advantage.
Work Hours: 8
Experience in Months: 24
Level of Education: Bachelor Degree
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