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QSSU-TOTAL-PA- PROJECT ASSISTANT job at TotalEnergies
Posted by: great-volunteer
Posted date: 2025-Jul-23
Location: Kampala, Uganda
QSSU-TOTAL-PA- PROJECT ASSISTANT 2025-07-22T15:45:53+00:00 TotalEnergies https://cdn.ugashare.com/jsjobsdata/data/employer/comp_7464/logo/totalenergies-logo-png_seeklogo-405344.png https://totalenergies.com/ FULL_TIME kampala Kampala 00256 Uganda Engineering Services Admin & Office 2025-08-01T17:00:00+00:00 Uganda 8 Activities Administration - Providing an efficient and confidential administrative service to team members including the typing and dispatch of letters, reports, minutes, memos and overhead materials in an accurate and timely manner
- Update and maintain records, reports and databases, as appropriate
- Generate standard reports from systems
- Maintain up to date knowledge of departmental personnel movements where relevant
- Provide first point of contact internally with Contractor for outside visitors to the project
- Process Flight ticket request to the Travel agencies and ensure it meets requirements before get it approved by the Requester for further approval process
- Process expense claims, mission orders, training forms, holiday and self-certification forms in an accurate and timely manner for the SURF Team
- Assist with the accurate and timely recording and approval of information in the company timesheet system, including holiday balances and flexi time.
- Creating and releasing requisitions for the project via the SAP system, as requested
- Creating and releasing service orders, whilst liaising with the finance department
- Attend Surface Facilities Weekly meeting as “meeting secretary†to dispatch the MOMAssist in all other relevant administrative duties as required
- Ensure Riguou in the deliverable
- Ensure respect of the deadline
Requirements Mandatory Qualifications/Experience required Qualification: HND or equivalent professional experience in an administrative role Experience: - Numeracy skills, high level of accuracy and attention to detail
- Ideally possess a minimum of 5 years Administrative experience, preferably within a similar Project entity with many interfaces
- Strong written, oral communication and interpersonal skills are required along with a practical common-sense approach
- Good prioritization, time management and organization skills, including when exposed to high operational pressure
- Strong keyboard/typing skills are essential, and the post holder is required to have competency in most standard office computer applications – ie. Word, excel, graphics and PowerPoint
- Must be able to work on their own initiative and proactively interact with teams to obtain information.
- Must be able to react quickly and decisively to constantly changing demands and circumstances
Activities Administration · Providing an efficient and confidential administrative service to team members including the typing and dispatch of letters, reports, minutes, memos and overhead materials in an accurate and timely manner · Update and maintain records, reports and databases, as appropriate · Generate standard reports from systems · Maintain up to date knowledge of departmental personnel movements where relevant · Provide first point of contact internally with Contractor for outside visitors to the project · Process Flight ticket request to the Travel agencies and ensure it meets requirements before get it approved by the Requester for further approval process · Process expense claims, mission orders, training forms, holiday and self-certification forms in an accurate and timely manner for the SURF Team · Assist with the accurate and timely recording and approval of information in the company timesheet system, including holiday balances and flexi time. · Creating and releasing requisitions for the project via the SAP system, as requested · Creating and releasing service orders, whilst liaising with the finance department · Attend Surface Facilities Weekly meeting as “meeting secretary†to dispatch the MOMAssist in all other relevant administrative duties as required · Ensure Riguou in the deliverable · Ensure respect of the deadline Good prioritization, time management and organization skills, including when exposed to high operational pressure Strong keyboard/typing skills are essential, and the post holder is required to have competency in most standard office computer applications – ie. Word, excel, graphics and PowerPoint Must be able to work on their own initiative and proactively interact with teams to obtain information. · Must be able to react quickly and decisively to constantly changing demands and circumstances Mandatory Qualifications/Experience required Qualification: HND or equivalent professional experience in an administrative role Experience: Numeracy skills, high level of accuracy and attention to detail Ideally possess a minimum of 5 years Administrative experience, preferably within a similar Project entity with many interfaces Strong written, oral communication and interpersonal skills are required along with a practical common-sense approach JOB-687fb2314ae45 Vacancy title:
QSSU-TOTAL-PA- PROJECT ASSISTANT Jobs at:
TotalEnergies Deadline of this Job:
Friday, August 1 2025 Duty Station:
Kampala | Uganda Summary
Date Posted: Tuesday, July 22 2025, Base Salary: Not Disclosed JOB DETAILS: Activities Administration - Providing an efficient and confidential administrative service to team members including the typing and dispatch of letters, reports, minutes, memos and overhead materials in an accurate and timely manner
- Update and maintain records, reports and databases, as appropriate
- Generate standard reports from systems
- Maintain up to date knowledge of departmental personnel movements where relevant
- Provide first point of contact internally with Contractor for outside visitors to the project
- Process Flight ticket request to the Travel agencies and ensure it meets requirements before get it approved by the Requester for further approval process
- Process expense claims, mission orders, training forms, holiday and self-certification forms in an accurate and timely manner for the SURF Team
- Assist with the accurate and timely recording and approval of information in the company timesheet system, including holiday balances and flexi time.
- Creating and releasing requisitions for the project via the SAP system, as requested
- Creating and releasing service orders, whilst liaising with the finance department
- Attend Surface Facilities Weekly meeting as “meeting secretary†to dispatch the MOMAssist in all other relevant administrative duties as required
- Ensure Riguou in the deliverable
- Ensure respect of the deadline
Requirements Mandatory Qualifications/Experience required Qualification: HND or equivalent professional experience in an administrative role Experience: - Numeracy skills, high level of accuracy and attention to detail
- Ideally possess a minimum of 5 years Administrative experience, preferably within a similar Project entity with many interfaces
- Strong written, oral communication and interpersonal skills are required along with a practical common-sense approach
- Good prioritization, time management and organization skills, including when exposed to high operational pressure
- Strong keyboard/typing skills are essential, and the post holder is required to have competency in most standard office computer applications – ie. Word, excel, graphics and PowerPoint
- Must be able to work on their own initiative and proactively interact with teams to obtain information.
- Must be able to react quickly and decisively to constantly changing demands and circumstances
Work Hours: 8 Experience in Months: 60 Level of Education: bachelor degree Job application procedure All candidates who meet the criteria outlined as above are encouraged apply under the job vacancy “QSSU-TOTAL-PA- PROJECT ASSISTANTâ€
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