Project M&E Assistant job at Hive Colab

Company Overview

Hive Colab is an open, community-owned, co-working hub for young tech entrepreneurs in Kampala. We offer digital entrepreneurs access to the internet.

Role Purpose

The Project M&E Lead is responsible for designing and implementing a robust monitoring, evaluation, and learning system that ensures the project is results-driven, accountable, and continuously improving. The role ensures that all activities across incubation, grants, and ecosystem engagement are tracked, measured, and translated into clear evidence of impact.

Given the scale of YSA 2.0, including progression of entrepreneurs across stages, grant performance tracking, and donor reporting requirements, this role is critical to demonstrating outcomes, informing decision-making, and ensuring accountability to ITC and all stakeholders.

Responsibilities

• Design and operationalise a comprehensive M&E framework aligned to project objectives, outputs, and outcomes.
• Develop clear indicators to track performance across all components, including incubation stages, grants, and community engagement.
• Track and manage the progression of entrepreneurs across the pipeline from 1,000 to 450 to 180 participants.
• Develop and deploy data collection tools for attendance, participation, performance, and outcomes.
• Establish systems for real-time data collection and reporting across all regions and activities.
• Work closely with field officers to ensure consistent and accurate data collection at the field level.
• Monitor startup performance indicators, including business growth, participation, and milestone achievement.
• Track grant performance and ensure alignment between funding disbursement and results achieved.
• Monitor mentor engagement and effectiveness in supporting entrepreneurs.
• Conduct periodic assessments, including baseline, midline, and endline evaluations where applicable.
• Analyse data and generate actionable insights to inform programme improvements and strategic decisions.
• Ensure data quality, integrity, and compliance with reporting standards.
• Support selection processes by providing scoring tools and evaluation frameworks.
• Collaborate with the Communications Officer to support the development of impact stories and evidence-based narratives.
• Ensure compliance with the project’s overall M&E strategy and donor requirements.

Key Deliverables and Reporting

• Comprehensive M&E framework including indicators, tools, and reporting templates.
• Regular data reports tracking participation, progression, and performance across all stages.
• Attendance and participation databases covering all training sessions, mentorship engagements, and events.
• Startup performance tracking reports including key business indicators and milestone achievement.
• Grant monitoring reports showing utilisation of funds and performance against targets.
• Mentor performance tracking reports assessing engagement and contribution to startup growth.
• Quarterly M&E reports aligned to donor reporting requirements.
• Inputs into quarterly narrative reports, including performance data and insights.
• Evaluation reports including findings, lessons learned, and recommendations.
• Data dashboards and summaries to support decision-making by the Project Lead and team.
• Documentation of impact evidence, including outcomes, success metrics, and programme effectiveness.

Relevant Experience

• At least 3-5 years of relevant experience in monitoring and evaluation, monitoring, evaluation and learning (MEL), programme performance management, research, or a related field.
• Demonstrated experience designing and implementing monitoring and evaluation frameworks, results frameworks, indicators, data collection tools, and reporting systems.
• Proven experience tracking project outputs, outcomes, beneficiary participation, and performance against agreed targets.
• Experience conducting or supporting baseline, midline, and endline assessments, surveys, evaluations, and other data collection exercises.
• Demonstrated ability to analyse quantitative and qualitative data and translate findings into actionable recommendations for programme improvement.
• Experience maintaining databases, monitoring dashboards, and data quality assurance systems.
• Experience monitoring entrepreneurship programmes, business incubation, grant-supported initiatives, or donor-funded projects is an added advantage.
• Familiarity with digital data collection and analysis tools, such as KoboToolbox, ODK, Excel, Power BI, or similar platforms, is desirable.

Why This Role Is Critical

The Project M&E Lead ensures that:

• The project demonstrates clear, measurable impact across all components.
• Progression of entrepreneurs through the incubation pipeline is tracked and justified.
• Grant funding is linked to real outcomes and performance.
• Data is used to improve programme delivery in real time.
• The project meets strict donor reporting and accountability requirements.
• Evidence generated can support future funding, scaling, and policy influence.

This role transforms the project from activity-based delivery into a results-driven, evidence-based programme with measurable impact.

• Design and operationalise a comprehensive M&E framework aligned to project objectives, outputs, and outcomes.
• Develop clear indicators to track performance across all components, including incubation stages, grants, and community engagement.
• Track and manage the progression of entrepreneurs across the pipeline from 1,000 to 450 to 180 participants.
• Develop and deploy data collection tools for attendance, participation, performance, and outcomes.
• Establish systems for real-time data collection and reporting across all regions and activities.
• Work closely with field officers to ensure consistent and accurate data collection at the field level.
• Monitor startup performance indicators, including business growth, participation, and milestone achievement.
• Track grant performance and ensure alignment between funding disbursement and results achieved.
• Monitor mentor engagement and effectiveness in supporting entrepreneurs.
• Conduct periodic assessments, including baseline, midline, and endline evaluations where applicable.
• Analyse data and generate actionable insights to inform programme improvements and strategic decisions.
• Ensure data quality, integrity, and compliance with reporting standards.
• Support selection processes by providing scoring tools and evaluation frameworks.
• Collaborate with the Communications Officer to support the development of impact stories and evidence-based narratives.
• Ensure compliance with the project’s overall M&E strategy and donor requirements.

• Monitoring and evaluation
• MEL
• Programme performance management
• Research
• Designing and implementing M&E frameworks
• Results frameworks
• Indicators
• Data collection tools
• Reporting systems
• Tracking project outputs, outcomes, beneficiary participation, and performance
• Baseline, midline, and endline assessments
• Surveys
• Evaluations
• Data collection exercises
• Quantitative data analysis
• Qualitative data analysis
• Actionable recommendations
• Maintaining databases
• Monitoring dashboards
• Data quality assurance systems
• Entrepreneurship programmes monitoring
• Business incubation monitoring
• Grant-supported initiatives monitoring
• Donor-funded projects monitoring
• Digital data collection tools
• Digital data analysis tools
• KoboToolbox
• ODK
• Excel
• Power BI

• Bachelor’s Degree