Project Finance Officer job at Women Human Rights Defenders Network Uganda (WHRDN-U)
Posted by: great-volunteer
Posted date: 2026-May-13
Location: Kampala
Project Finance Officer 2026-05-12T15:12:02+00:00 Women Human Rights Defenders Network Uganda (WHRDN-U) https://cdn.ugashare.com/jsjobsdata/data/employer/comp_4506/logo/Women%20Human%20Rights%20Defenders%20Network%20Uganda%20(WHRDN-U).jpg https://www.ugashare.com/jobs/ FULL_TIME Kampala Kampala 00256 Uganda Professional Services Accounting & Finance, Business Operations, Social Services & Nonprofit 2026-05-15T17:00:00+00:00 8 Background information about the job or company (e.g., role context, company overview), Women Human Rights Defenders Network Uganda is hiring a Project Finance Officer. This is a senior position that requires someone with experience in NGO finance, with a focus on detail, timely delivery of results, supervisory role, procurement, able to multi-task, and able to manage the pressure that comes with a dynamic portfolio. Responsibilities or duties, Key Duties and Responsibilities: Accounts: Provide support to the Finance and Administration Department as follows: - Post day-to-day financial transactions and JVs in the quick-books-on-line accounting system;
- Verify payments to suppliers and submit them to the supervisor for approval;
- Prepare payroll for the organization and ensure that staff advances are considered.
- Prepare and file returns for all statutory (PAYE and NSSF, etc.) and ensure compliance with deadlines;
- Post general ledger transactions and reconcile cash receipt book, post internal revenue, donations, and proceeds from fixed assets disposals; Perform monthly bank reconciliations of the organization.
- Carry out proper and systematic filling of all payment vouchers relating to payroll transactions and other sensitive records, specifically PAYE and NSSF, with their supporting documents.
- Ensure confidentiality is maintained;
- Support the budget process formulation while developing project proposals for donors.
- Follow-up accountabilities on all funds disbursed to staff to ensure timely liquidation of cash advances and submit a monthly report on defaulting transactions to the supervisor;
- Support internal and external audits.
- Prepare monthly, quarterly, and annual financial reports and any other financial reports that may be required by management and donors;
- Reconcile programme advances and raise necessary journal vouchers;
- Check petty cash payment vouchers and post them to the QuickBooks online-accounting system;
- Prepare payment vouchers and write transfers for necessary approval and authorization;
- Carry out proper and systematic donor-based filling of all payment vouchers with their supporting documents; and
Human Resource Management: Provide support to the Finance and Administration Department as follows: - In consultation with the Executive Director, maintain and coordinate an accurate and updated personnel information system;
- Assist in briefing personnel and vendors on general administrative matters, provide advice, and arrange administrative support as may be required;
- Provide general secretarial and administrative assistance when requested.
Procurement: Provide support to the Finance and Administration Department as follows: - Raise and receive purchase requisition forms for finance or from the programme department, respectively, and process them;
- Obtain quotations from the approved list of suppliers for any goods or services, evaluate and forward them to the supervisor/Procurement Committee for evaluation and recommendations;
Stores management: Provide support to the Finance and Administration Department as follows: - Oversee that inventory cards are maintained and regularly updated with inventory inwards and outwards.
- Determine the appropriate quantity of inventory that should be held at any one time to avoid stockouts
Property management: Provide support to the Finance and Administration Department as follows: - Maintain a complete register of all assets of the organization;
- Ensure that all organizational property is engraved.
- Ensure that all organization property is insured and arrange for the physical security of the property;
Qualifications or requirements (e.g., education, skills), Qualifications, Skills and Experience: - Bachelorâs University Degree in Finance/Accounting and at least 5 yearsâ experience in a comparable position, preferably in an NGO in the field of development cooperation.
- Completed Level of ACCA, CPA, ACIS, CPE, or equivalent.
Experience needed, Experience Essential - Five (5) yearsâ work experience in a similar position.
- Office management experience, including responsibility for staffing, admin/finance issues, and relationships with donors.
Desirable - Five years of experience in financial management from a reputable organization.
Personal Qualities Essential - Articulate and confident communicator
- Problem-solving attitude
- Respectful approach to human interactions
- Sense of humour
Desirable - Teamwork
- Meeting deadlines
- Time keeping
- Accuracy
Any other provided details (e.g., benefits, work environment, team info, or additional notes). The position will be held in Kampala, Uganda, with some travel within the country. - Post day-to-day financial transactions and JVs in the quick-books-on-line accounting system;
- Verify payments to suppliers and submit them to the supervisor for approval;
- Prepare payroll for the organization and ensure that staff advances are considered.
- Prepare and file returns for all statutory (PAYE and NSSF, etc.) and ensure compliance with deadlines;
- Post general ledger transactions and reconcile cash receipt book, post internal revenue, donations, and proceeds from fixed assets disposals; Perform monthly bank reconciliations of the organization.
- Carry out proper and systematic filling of all payment vouchers relating to payroll transactions and other sensitive records, specifically PAYE and NSSF, with their supporting documents.
- Ensure confidentiality is maintained;
- Support the budget process formulation while developing project proposals for donors.
- Follow-up accountabilities on all funds disbursed to staff to ensure timely liquidation of cash advances and submit a monthly report on defaulting transactions to the supervisor;
- Support internal and external audits.
- Prepare monthly, quarterly, and annual financial reports and any other financial reports that may be required by management and donors;
- Reconcile programme advances and raise necessary journal vouchers;
- Check petty cash payment vouchers and post them to the QuickBooks online-accounting system;
- Prepare payment vouchers and write transfers for necessary approval and authorization;
- Carry out proper and systematic donor-based filling of all payment vouchers with their supporting documents; and
- In consultation with the Executive Director, maintain and coordinate an accurate and updated personnel information system;
- Assist in briefing personnel and vendors on general administrative matters, provide advice, and arrange administrative support as may be required;
- Provide general secretarial and administrative assistance when requested.
- Raise and receive purchase requisition forms for finance or from the programme department, respectively, and process them;
- Obtain quotations from the approved list of suppliers for any goods or services, evaluate and forward them to the supervisor/Procurement Committee for evaluation and recommendations;
- Oversee that inventory cards are maintained and regularly updated with inventory inwards and outwards.
- Determine the appropriate quantity of inventory that should be held at any one time to avoid stockouts
- Maintain a complete register of all assets of the organization;
- Ensure that all organizational property is engraved.
- Ensure that all organization property is insured and arrange for the physical security of the property;
- Detail-oriented
- Timely delivery of results
- Supervisory skills
- Procurement knowledge
- Ability to multi-task
- Ability to manage pressure
- QuickBooks Online
- Budget process formulation
- Financial reporting
- Reconciliation
- Confidentiality
- Articulate and confident communicator
- Problem-solving attitude
- Respectful approach to human interactions
- Sense of humour
- Teamwork
- Meeting deadlines
- Time keeping
- Accuracy
- Bachelorâs University Degree in Finance/Accounting
- Completed Level of ACCA, CPA, ACIS, CPE, or equivalent.
JOB-6a034342a33d6 Vacancy title: Project Finance Officer Jobs at: Women Human Rights Defenders Network Uganda (WHRDN-U) Deadline of this Job: Friday, May 15 2026 Duty Station: Kampala | Kampala Summary Date Posted: Tuesday, May 12 2026, Base Salary: Not Disclosed JOB DETAILS:
Background information about the job or company (e.g., role context, company overview), Women Human Rights Defenders Network Uganda is hiring a Project Finance Officer. This is a senior position that requires someone with experience in NGO finance, with a focus on detail, timely delivery of results, supervisory role, procurement, able to multi-task, and able to manage the pressure that comes with a dynamic portfolio. Responsibilities or duties, Key Duties and Responsibilities: Accounts: Provide support to the Finance and Administration Department as follows: - Post day-to-day financial transactions and JVs in the quick-books-on-line accounting system;
- Verify payments to suppliers and submit them to the supervisor for approval;
- Prepare payroll for the organization and ensure that staff advances are considered.
- Prepare and file returns for all statutory (PAYE and NSSF, etc.) and ensure compliance with deadlines;
- Post general ledger transactions and reconcile cash receipt book, post internal revenue, donations, and proceeds from fixed assets disposals; Perform monthly bank reconciliations of the organization.
- Carry out proper and systematic filling of all payment vouchers relating to payroll transactions and other sensitive records, specifically PAYE and NSSF, with their supporting documents.
- Ensure confidentiality is maintained;
- Support the budget process formulation while developing project proposals for donors.
- Follow-up accountabilities on all funds disbursed to staff to ensure timely liquidation of cash advances and submit a monthly report on defaulting transactions to the supervisor;
- Support internal and external audits.
- Prepare monthly, quarterly, and annual financial reports and any other financial reports that may be required by management and donors;
- Reconcile programme advances and raise necessary journal vouchers;
- Check petty cash payment vouchers and post them to the QuickBooks online-accounting system;
- Prepare payment vouchers and write transfers for necessary approval and authorization;
- Carry out proper and systematic donor-based filling of all payment vouchers with their supporting documents; and
Human Resource Management: Provide support to the Finance and Administration Department as follows: - In consultation with the Executive Director, maintain and coordinate an accurate and updated personnel information system;
- Assist in briefing personnel and vendors on general administrative matters, provide advice, and arrange administrative support as may be required;
- Provide general secretarial and administrative assistance when requested.
Procurement: Provide support to the Finance and Administration Department as follows: - Raise and receive purchase requisition forms for finance or from the programme department, respectively, and process them;
- Obtain quotations from the approved list of suppliers for any goods or services, evaluate and forward them to the supervisor/Procurement Committee for evaluation and recommendations;
Stores management: Provide support to the Finance and Administration Department as follows: - Oversee that inventory cards are maintained and regularly updated with inventory inwards and outwards.
- Determine the appropriate quantity of inventory that should be held at any one time to avoid stockouts
Property management: Provide support to the Finance and Administration Department as follows: - Maintain a complete register of all assets of the organization;
- Ensure that all organizational property is engraved.
- Ensure that all organization property is insured and arrange for the physical security of the property;
Qualifications or requirements (e.g., education, skills), Qualifications, Skills and Experience: - Bachelorâs University Degree in Finance/Accounting and at least 5 yearsâ experience in a comparable position, preferably in an NGO in the field of development cooperation.
- Completed Level of ACCA, CPA, ACIS, CPE, or equivalent.
Experience needed, Experience Essential - Five (5) yearsâ work experience in a similar position.
- Office management experience, including responsibility for staffing, admin/finance issues, and relationships with donors.
Desirable - Five years of experience in financial management from a reputable organization.
Personal Qualities Essential - Articulate and confident communicator
- Problem-solving attitude
- Respectful approach to human interactions
- Sense of humour
Desirable - Teamwork
- Meeting deadlines
- Time keeping
- Accuracy
Any other provided details (e.g., benefits, work environment, team info, or additional notes). The position will be held in Kampala, Uganda, with some travel within the country. Work Hours: 8 Experience in Months: 12 Level of Education: bachelor degree Job application procedure Interested in applying for this job? whrdnuganda.org&form%5Bvalid-to%5D=Friday,%20May%2015%202026">Click here to submit your application now.
Interested candidates should submit their CV and a cover letter detailing their qualifications and experience. Applicants should send a one-page letter of motivation explaining how they meet the qualifications and outlining why they want to work for WHRDN-U. CV, and contacts of three referees ( Two of these must have supervised you directly, either currently or recently in executing the above duties ), (No phone calls, please) to Women Human Rights Defenders Network Uganda (WHRDN-U) not later than 15 May 2026 at midnight, addressed to the Executive Director. NB: Only shortlisted candidates will be contacted.
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