Project Finance and Administrative Assistant Jobs – American Bar Association, Rule of Initiative (ABA ROLI) Uganda

Job Title:   Project Finance and Administrative Assistant 

Organisation: American Bar Association, Rule of Initiative (ABA ROLI) Uganda

Duty Station:  Kampala, Uganda

Reports to: Field Finance Manager and Director of Administration and Finance/Acting Country Director

About US:

The ABA was founded in 1878 on a commitment to set the legal and ethical foundation for the American nation. Today, it exists as a membership organization and stands committed to its mission of defending liberty and pursuing justice.

About ABA ROLI:

The ABA Rule of Law Initiative (ABA ROLI) is an international development program that promotes justice, economic opportunity and human dignity through the rule of law. For more than 25 years, and through our work in more than 100 countries, the ABA Rule of Law Initiative (ABA ROLI) and our partners have sought to strengthen legal institutions, to support legal professionals, to foster respect for human rights and to advance public understanding of the law and of citizen rights.

Job Summary:  The American Bar Association, Rule of Initiative (ABA ROLI) Uganda Program is seeking to recruit a dynamic, self-motivated, highly organized Finance and Administrative Assistant to support a range of finance and logistics matters in the Uganda Office. Specifically, the FAA will support the Field Finance Manager on an array of duties related to the financial and administrative management of the Uganda office operations.

Key Duties and Responsibilities:

Finance duties:

• Implement administrative systems, including, finance, budgeting, property, customs/shipping, procurement and travel,
• Organize expense receipts, assign budget codes, input key data into / Chrome River
• Support with budgeting and accounting of expenses
• Assist the FFM to review and vet local partner financial reports
• Collaborate with the FFM to Compile monthly expense reports and respond to inquiries.
• Assist the FFM to prepare the monthly cash forecast in collaboration with the Program Team.
• Ensures compliance with organization’s procurement policies and proper allocation of costs for procurement.
• Assist the Field Finance Manager with the office banking including inter-bank transfers and other banking documents.
• Maintains administrative records through both electronic and hard copy means. Fully ensures the confidentiality of records.
• In collaboration with the Program Assistant, obtains pro forma quotes from vendors on the local market for goods and services; participates in bid evaluation and vendor selection.
• Maintains inventory for office.
• Establishes and maintains good relations with government offices, banks and vendors.

Logistical support to program:

• Support planning and implementation of project activities including workshops, trainings, and meetings
• Make logistical arrangements to support project activities
• Attend program events to assist the Program Manager on logistical /disbursements matters.
• Create checklists and track travel and workshop logistics
• Interface with program partners on workshop, travel, and other logistics
• Other administrative duties as assigned

Qualifications, Skills and Experience:

• Bachelor’s Degree or Advanced Diploma in Finance or related field. Qualifications in ACCA and CPA is an added advantage
• At least three-five-years of proven administrative or assistant experience. Prior experience with NGOs and/or INGOs will be regarded as an advantage.
• Demonstrated knowledge of accounting, budgeting
• Demonstrated experience supporting financial functions of an organization including event logistics.
• Good administrative skills and experience organizing large amounts of paper and data.
• Advanced proficiency working with Microsoft Office Word and Excel, Chrome River and online platforms generally.
• Must have a strong knowledge of Finance laws, procedures, management and experience with policies and practices related to the procurement of goods and services.
• Must be a resourceful and creative individual who can design flexible options to respond to organizational needs.
• Demonstrated ability to work independently and as part of a team with effective interpersonal skills/relationships.
• Able to multi-task and comfortable working in fast-paced, small office environment
• Highly organized, proactive, hardworking, focused, and attention to detail.
• Fluency in written and oral English.

How to Apply:

All candidates should send their applications via Email to: ROLI-Ugandaamericanbar.org; in subject line “Project Finance and Administrative Assistant Search- Uganda” Please include a motivation letter, curriculum vitae and three professional references

Deadline: 3^rd May 2024

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