Project Field Officers job at Hive Colab

Hive Colab is an open, community-owned, co-working hub for young tech entrepreneurs in Kampala. We offer digital entrepreneurs access to the internet.

Role Purpose

Project Field Officers are responsible for the on-the-ground execution of YSA 2.0 activities across regions. They ensure effective engagement of entrepreneurs, smooth delivery of training and incubation activities, and consistent data collection at the field level.

Given the scale of the programme, with multiple cohorts, regional training, and continuous engagement across incubation stages, this role is essential to ensuring that implementation is not only centralised but also effectively delivered where entrepreneurs are located.

Responsibilities

• Implement project activities at the regional level across all incubation stages.
• Support mobilisation, recruitment, and onboarding of entrepreneurs into the programme.
• Coordinate logistics for all field-based activities, including bootcamps, trainings, mentorship sessions, and events.
• Ensure participants attend, engage, and progress through Stage 1, Stage 2, and Stage 3.
• Provide first-line support to entrepreneurs, responding to questions and guiding them through programme requirements.
• Facilitate communication between entrepreneurs and the core project team, including mentors and coordinators.
• Support onboarding and engagement of entrepreneurs on the Ye Community platform.
• Track attendance and participation across all activities and ensure accurate record keeping.
• Collect field-level data, including feedback, challenges, and performance indicators.
• Identify and escalate risks affecting participation, retention, or performance of entrepreneurs.
• Support organisation and execution of pitch events, mock pitch sessions, and graduation activities at the regional level.
• Ensure proper use and management of training materials and resources in the field.
• Represent the project locally and support engagement with local ecosystem stakeholders.

Relevant Experience

• At least 2–3 years of relevant experience in field-based project implementation, community engagement, entrepreneurship development, youth programming, or a related field.
• Demonstrated experience mobilising, recruiting, onboarding, and supporting project participants or beneficiaries.
• Experience organising and facilitating training sessions, workshops, bootcamps, mentorship activities, and community events.
• Proven ability to coordinate field logistics, maintain attendance records, collect participant feedback, and prepare activity reports.
• Experience engaging entrepreneurs, youth-led businesses, MSMEs, community groups, or other target beneficiaries.
• Demonstrated ability to monitor participant engagement, identify implementation challenges, and escalate issues to project management.
• Experience working with local stakeholders, business networks, trainers, mentors, and community organisations.
• Experience implementing donor-funded projects and working across multiple districts or regions is an added advantage.
• Familiarity with digital data collection tools and online learning or community engagement platforms is desirable.

Key Deliverables and Reporting

• Regional implementation plans aligned to overall project schedule.
• Attendance and participation records for all field activities.
• Field activity reports summarising implementation, participation, and key observations.
• Data submissions to the M&E Lead, including real-time updates on engagement and performance.
• Participant tracking reports showing progression across incubation stages.
• Field feedback reports highlighting challenges, opportunities, and recommendations.
• Support documentation for training events, mentorship sessions, and pitch activities.
• Inputs into operational updates before, during, and after each incubation stage.
• Contribution to quarterly reporting through field-level insights and data.

Why This Role Is Critical

Project Field Officers ensure that:

• The project is effectively delivered across multiple regions without loss of quality.
• Entrepreneurs remain engaged and supported throughout the programme lifecycle.
• There is accurate, real-time visibility into what is happening on the ground.
• Participation targets are achieved and maintained.
• Challenges are identified early and addressed quickly.
• The gap between programme design and real-world implementation is minimised.

Without this role, the project risks becoming centralised and disconnected from the entrepreneurs it is designed to support.

• Implement project activities at the regional level across all incubation stages.
• Support mobilisation, recruitment, and onboarding of entrepreneurs into the programme.
• Coordinate logistics for all field-based activities, including bootcamps, trainings, mentorship sessions, and events.
• Ensure participants attend, engage, and progress through Stage 1, Stage 2, and Stage 3.
• Provide first-line support to entrepreneurs, responding to questions and guiding them through programme requirements.
• Facilitate communication between entrepreneurs and the core project team, including mentors and coordinators.
• Support onboarding and engagement of entrepreneurs on the Ye Community platform.
• Track attendance and participation across all activities and ensure accurate record keeping.
• Collect field-level data, including feedback, challenges, and performance indicators.
• Identify and escalate risks affecting participation, retention, or performance of entrepreneurs.
• Support organisation and execution of pitch events, mock pitch sessions, and graduation activities at the regional level.
• Ensure proper use and management of training materials and resources in the field.
• Represent the project locally and support engagement with local ecosystem stakeholders.

• field-based project implementation
• community engagement
• entrepreneurship development
• youth programming
• mobilising participants
• recruiting participants
• onboarding participants
• supporting participants
• organising training sessions
• facilitating training sessions
• coordinating field logistics
• maintaining attendance records
• collecting participant feedback
• preparing activity reports
• engaging entrepreneurs
• monitoring participant engagement
• identifying implementation challenges
• escalating issues
• working with local stakeholders
• digital data collection tools
• online learning platforms
• community engagement platforms

• Bachelor’s Degree