Project Document Coordinator job at Q-Sourcing Limited

Vacancy title:
Project Document Coordinator

Jobs at:

Deadline of this Job:
Tuesday, January 14 2025 

Summary
Date Posted: Saturday, January 04 2025, Base Salary: Not Disclosed

JOB DETAILS:
Activities
The position holder shall have the following responsibilities:
• Surface (EPSCC and Enabling Infrastructure) stakeholder coordinator
• Responsible for supporting the surface team with regards to management of inputs and outputs for meetings with stakeholders
• Be the focal point or be informed by Business Development teams for day-to-day coordination/planification related to stakeholders meetings management
• Initiate the preparation of slides for the surface teams, expediting with the team members for their part of the slide packs
• Gather, review and finalize slides to avoid any inconsistency
• Send slide pack to Business Development teams or any other Entity in due time to get ready for the presentation after SURF Management validation
• Collect actions resulting from minutes of meetings for surface team members and ensure they are answered and expediting in due time
• Accountable for ensuring all required documents are ready and available for internal and external meetings.
• Interface with Project Controls, Business Development, Package Managers, Discipline leads, PMT, to ensure alignment on the project documentation requirements and information and document management processes.
• Responsible to continuously monitor and harmonize the data to ensure all data are accurate and reliable for management follow-up and decision.
• Participate to meetings with contractors, PAU and other relevant stakeholders as required.
• Maintain and report on KPIs on monthly basis.
• Lead the effort to develop robust reporting tools.
• Continuously evaluate effectiveness of the information/document management processes and procedures and participates in their upgrades as required.
• Work closely with Project teams based in Uganda and United Kingdom.

Mandatory Qualifications & Experiences required
• Education: Bachelor of Arts or Science degree in Business Management, International Relations, Communication

Experience:
• Minimum 3 years of experience in Oil and Gas Project.
• Experience within Engineering, Procurement and Constructions (EPC) organizations in the oil and gas industry.
• Previous working experience with Reporting, Audit/compliance verification, Communication. And generating reports, dashboard, KPI
• Excellent writing, presentations and communication skills.
• Excellent interpersonal, experience in dealing with different cultural background and multi locations.
• Excellent organizational capacities and some understanding of engineering, technical documentations.
• Team player, capable of coordinating multiples and complex documents.
• Ability to propose solutions to blocking points for management approval.
• Excellent knowledge in dealing with MS Office suite of software (Excel, Word, PowerPoint), Adobe
• Acrobat Pro and Electronic Document Management Systems (SharePoint, Documentum)

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
• Alll candidates who meet the criteria outlined above are encouraged to apply under the job vacancy “QSSU-TOTAL-PDC- PROJECT DOCUMENT COORDINATOR”
Application Link:
Note:
Deadline for applications is not later than 12:00 pm Tuesday 14th January 2025
Only shortlisted applicants will be contacted.
Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.
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