Project and Finance Officer – Procurement job at Agriterra

Description

Agriterra is hiring a Project and Finance Officer – Procurement is to ensure that the organization acquires the goods, services, and works it needs efficiently, cost-effectively, and ethically, by managing the full procurement cycle from planning and sourcing through negotiation, supplier selection, contract award and delivery while ensuring compliance with internal policies, legal/donor/regulatory requirements, minimizing risks, maintaining supplier relationships, and contributing to value for money.

Main responsibilities

Financial Administration

• Establish and maintain an efficient procurement schedule that ensures all office, groceries, stationery, and other essential supplies are purchased in a timely and consistent manner to support smooth office operations.
• Identify, evaluate, and pre-qualify suppliers, service providers, and contractors
• Establish contracts with new suitable suppliers as opportunities arise and ensure timely renewal of contracts with existing suppliers when necessary to maintain uninterrupted supply and optimize vendor relationships.
• Keep an updated schedule of all prequalified providers
• Maintain relationships with suppliers, monitor supplier performance, manage disputes or delays.
• Suggest improvements in procurement policies/ practices.
• Adopt best practices, technologies, more efficient procurement systems

Project Support

• Facilitate events: make the necessary preparations for trainings, events, client visits,etc. This includes transport and accommodation for staff and visitors in line with Agriterra’s procurement guidelines.
• Report and monitor the progress of project implementation by providing relevant reports for project staff.

Office support

• Administrative support: Provide support to the wider organisation by assisting in a wide range of general (ad hoc) administrative tasks.
• Office management and reception: supporting office management and receptions tasks, including a yearly review and quotation concerning new contracts from regular suppliers (plane tickets, car rental, hotels etc.).
• Reporting to local and national government institutions to ensure Agriterra meets local requirements.
• Operations support: assist the regional operations manager in a wide range of tasks within the operations domain, including HR and IT.

Requirements:

Education & Qualifications

• Education
• Bachelor’s degree in Procurement & Supply Chain Management, Logistics, Business Administration, Commerce, Economics, Public Administration, or a related field
• Excellent computer skills (Accounting software/ MS Office)
• 3 years of procurement experience, preferably within the donor-funded sector
• Fluent in and English (speaking and writing) and extra language where relevant

Competencies

• Skills: strong organisational, analytic and communication skills.
• Personal qualities: Team player, ability to drive results, accurate, service and customer oriented.

What do we offer?

• An international, collegial, ambitious, and impact-oriented work environment.
• Developmental opportunities (e.g., yearly educational fund).
• A position that requires you to show initiative and to operate in a dynamic network
• with the opportunity to exchange with and learn from colleagues across the world.
• Additional benefits respecting the country ‘s legislation and Agriterra’s HR Policy.

• Establish and maintain an efficient procurement schedule that ensures all office, groceries, stationery, and other essential supplies are purchased in a timely and consistent manner to support smooth office operations.
• Identify, evaluate, and pre-qualify suppliers, service providers, and contractors
• Establish contracts with new suitable suppliers as opportunities arise and ensure timely renewal of contracts with existing suppliers when necessary to maintain uninterrupted supply and optimize vendor relationships.
• Keep an updated schedule of all prequalified providers
• Maintain relationships with suppliers, monitor supplier performance, manage disputes or delays.
• Suggest improvements in procurement policies/ practices.
• Adopt best practices, technologies, more efficient procurement systems
• Facilitate events: make the necessary preparations for trainings, events, client visits,etc. This includes transport and accommodation for staff and visitors in line with Agriterra’s procurement guidelines.
• Report and monitor the progress of project implementation by providing relevant reports for project staff.
• Administrative support: Provide support to the wider organisation by assisting in a wide range of general (ad hoc) administrative tasks.
• Office management and reception: supporting office management and receptions tasks, including a yearly review and quotation concerning new contracts from regular suppliers (plane tickets, car rental, hotels etc.).
• Reporting to local and national government institutions to ensure Agriterra meets local requirements.
• Operations support: assist the regional operations manager in a wide range of tasks within the operations domain, including HR and IT.

• strong organisational, analytic and communication skills.

• Bachelor’s degree in Procurement & Supply Chain Management, Logistics, Business Administration, Commerce, Economics, Public Administration, or a related field
• Excellent computer skills (Accounting software/ MS Office)
• Fluent in and English (speaking and writing) and extra language where relevant