Project Administrative Assistant job at Infectious Diseases Institute (IDI)

Vacancy title:
Project Administrative Assistant

Jobs at:

Deadline of this Job:
Tuesday, April 09 2024 

Summary
Date Posted: Thursday, March 28 2024, Base Salary: Not Disclosed

JOB DETAILS:
General Summary
Terms of Reference The Infectious Diseases Institute (IDI) is a Ugandan not-for-profit organization whose mission is to strengthen health systems in Africa, with strong emphasis on infectious diseases, through research and capacity development. IDI has six operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research, Laboratory services (including the CAP-certified IDI Core Lab & Translational Lab), Global Health Security and Health System Strengthening. IDI in partnership with Epicenter, France and Kenya Medical Research Institute (KEMRI) obtained funds from the European and Developing Countries Clinical Trials Partnership (EDCTP) to develop capacity of the Research Ethics Committees (RECs), researchers, clinical trial monitors, administrators from RECs, and National Regulatory Authorities (NRAs) in emerging and complex study designs, clinical trial monitoring and, Personal Effectiveness and Leadership skills across the six East African Countries;-Uganda, Kenya, Tanzania, Burundi, Rwanda, and South Sudan. In order to successfully, implement this, IDI is looking for a competent and experienced individual to fill the position below: Job Title: Project Administrative Assistant Vacancy Code: SCALE-IT Classification: Fixed Term Fulltime Reporting: Project Officer General Summary: The Project Administrative Assistant will be based at the Department of Internal Medicine, of Makerere University to coordinate all research functions and develop capacity for Scientific Review of research proposals in line with National guidelines for Research Ethics Committees (RECs), and keeping a close work relationship with the National Drug Authority (NDA), for purposes of developing capacity for clinical trial monitoring. The role requires the ability to work both independently and as part of a diverse team.

Key Responsibilities
• Coordinate research functions and develop capacity for Scientific Review of research proposals in line with National guidelines for Research Ethics Committees (RECs),
• Work closely with the National Drug Authority, for purposes of developing capacity for clinical trial monitoring • Organize and facilitate project working group meetings and training sessions including writing minutes and report writing.
• Prepare and maintain program reports and summaries.
• Coordinate project-related training, networking events, and stakeholder engagement activities.
• Assist in development of stakeholder surveys, and trainee surveys.
• Support with protocol and manuscript writing.
• Maintain and organize project documents.
• Manage logistical aspects of training sessions.
• Support other research office activities as requested

Person Specification
• Good understanding of research regulatory procedures
• A minimum of 2 years work experience, preferably in a research environment
• Good organizational skills
• Attention to detail
• Good oral and written communication skills
• Good presentations skills including MS, Excel and power point
• Demonstrated self-initiative and management skills
• Demonstrated problem-solving skills
• Demonstrated ability to build and maintain relationships with individuals and teams
• Willing to learn and complete tasks in time


Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

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