Programme Officer - Development Plan Implementation Programme job at Ministry of Finance, Planning & Economic Development

Background information about the job or company (e.g., role context, company overview)

This role is within the Development Plan Implementation Programme.

Responsibilities or duties

• Provide Support to the Commissioner Strategic Coordination and Implementation in the development, implementation and monitoring of the fourth National Development Plan 2025/26 - 2029/30
• Provide technical and administrative support, through identifying problems and issues to be addressed with proposed corrective actions,
• Liaise with relevant programme units and MDAs, identifying and tracking follow-up actions.
• Provide support in organizing for National governance structures meetings (PWG and Leadership Committees) meetings
• Compile information and draft/edit documents in response to scheduled and emerging calls for support, including project programme proposals, background papers, analysis, concept notes, briefs, presentations, etc.
• Provide support in the development of collaborative work in integrated programme development across technical teams in NOP IV programme implementation.
• Support programme coordination for OPM/SCI and partnership
• Participate in coordination meetings, and advancing follow-up actions; and Support the office's participation in coordination fora
• Undertake field missions as and when required
• Perform any other related duties as required.
• Ensure that quarterly reports are completed for the secretariat.
• Support coordination of partner and donor engagements with Programmes, MDA
• Ensure donor correspondence and key information are filed in appropriate folders, and support other donor communication and material development as needed.
• Support in our partner on-granting processes including coordinating their onboarding, monitoring and tracking progress once onboard.
• Coordinate with the programme leads to track and document participation in external coordination meetings and events, that staff are attending and ensure notes are shared and saved on SharePoint.
• Respond to ad-hoc requests at the department for document or information that may arise and respond proactively.
• Ensure all PPT presentations follow GoU branding guidelines (project and external presentations)
• Record minutes and actions from all meetings attended, circulating, and saving notes and updating the Action Tracker in a timely manner.
• Ensure all folders are up to date, new folders and folder structures and Teams Channels are set up in a timely way, and relevant people have access links
• Ensure weekly and monthly briefs/reports are submitted on time, in the right format, shared with the Team Leader.
• Ensure the Department has timely access to relevant documents, including contracts, MoUs, reports, meeting minutes and key actions to support country programme compliance and coordination.
• Support Programme Team to submit required paperwork and file documents.

Qualifications or requirements (e.g., education, skills)

• Masters' degree in in either Statistics; Monitoring and Evaluation; Project Planning and Management; Public Finance Management; Economics; Public Policy and Administration; or Development Studies
• Bachelor’s Degree in Development Studies, Social Sciences, Economics, Statistics or a related discipline.

Experience needed

• Minimum 5 years' experience in a similar role in the development sector
• Experience in coordinating Government of Uganda Programmes and reporting.
• Experience with development partner coordination.

Any other provided details (e.g., benefits, work environment, team info, or additional notes).

The Ministry of Finance, Planning and Economic Development is an equal opportunity employer. Any form of lobbying shall lead to disqualification. Only shortlisted candidates will be contacted.

• Provide Support to the Commissioner Strategic Coordination and Implementation in the development, implementation and monitoring of the fourth National Development Plan 2025/26 - 2029/30
• Provide technical and administrative support, through identifying problems and issues to be addressed with proposed corrective actions,
• Liaise with relevant programme units and MDAs, identifying and tracking follow-up actions.
• Provide support in organizing for National governance structures meetings (PWG and Leadership Committees) meetings
• Compile information and draft/edit documents in response to scheduled and emerging calls for support, including project programme proposals, background papers, analysis, concept notes, briefs, presentations, etc.
• Provide support in the development of collaborative work in integrated programme development across technical teams in NOP IV programme implementation.
• Support programme coordination for OPM/SCI and partnership
• Participate in coordination meetings, and advancing follow-up actions; and Support the office's participation in coordination fora
• Undertake field missions as and when required
• Perform any other related duties as required.
• Ensure that quarterly reports are completed for the secretariat.
• Support coordination of partner and donor engagements with Programmes, MDA
• Ensure donor correspondence and key information are filed in appropriate folders, and support other donor communication and material development as needed.
• Support in our partner on-granting processes including coordinating their onboarding, monitoring and tracking progress once onboard.
• Coordinate with the programme leads to track and document participation in external coordination meetings and events, that staff are attending and ensure notes are shared and saved on SharePoint.
• Respond to ad-hoc requests at the department for document or information that may arise and respond proactively.
• Ensure all PPT presentations follow GoU branding guidelines (project and external presentations)
• Record minutes and actions from all meetings attended, circulating, and saving notes and updating the Action Tracker in a timely manner.
• Ensure all folders are up to date, new folders and folder structures and Teams Channels are set up in a timely way, and relevant people have access links
• Ensure weekly and monthly briefs/reports are submitted on time, in the right format, shared with the Team Leader.
• Ensure the Department has timely access to relevant documents, including contracts, MoUs, reports, meeting minutes and key actions to support country programme compliance and coordination.
• Support Programme Team to submit required paperwork and file documents.

• Statistics
• Monitoring and Evaluation
• Project Planning and Management
• Public Finance Management
• Economics
• Public Policy and Administration
• Development Studies
• Coordination
• Reporting
• Liaison
• Document drafting and editing
• Presentation development
• Partner and donor engagement
• On-granting processes
• Meeting minute taking
• Folder management
• Teamwork

• Masters' degree in in either Statistics; Monitoring and Evaluation; Project Planning and Management; Public Finance Management; Economics; Public Policy and Administration; or Development Studies
• Bachelor’s Degree in Development Studies, Social Sciences, Economics, Statistics or a related discipline.