Programme Coordination Consultant - Women’s Peace and Humanitarian Fund job at UN Women

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

United Nations Security Council Resolution 1325, unanimously adopted in October 2000, stressed the importance of equal participation and full involvement of women in all efforts of maintaining and promoting peace and security. The Government of Uganda has been implementing National Action Plans (NAPs) on UNSCR 1325 since 2008. The first three-year NAP ended in 2010 and the second NAP 2011-2015 expired in December 2015. Uganda is now implementing its third NAP 2021-2030. The NAP provides a framework for the implementation of UNSCR 1325 at country level. It outlines the roles and responsibilities of government, civil society and development partners, and provides indicators for measuring progress. The Ministry of Gender, Labour and Social Development (MGLSD) led the development and implementation of the past NAPs and is also leading on the implementation, monitoring and reporting of the 3rd National Action Plan, with technical and financial support from UN Women Uganda.

Within this broader context, UN Women Uganda Country Office acts as the Managing Entity in Uganda of the Women’s Peace and Humanitarian Fund (WPHF). The WPHF mobilizes critical support for local and grassroots civil society organizations working on women, peace and security and humanitarian action. WPHF is a flexible and rapid financing mechanisms supporting interventions designed to enhance the capacity of women to prevent conflict, respond to crises and emergencies, and seize key peacebuilding opportunities.

The consultant will be reporting to the Programme Specialist Women, Peace and Security, who will be the point of contact on the contract and payment issues. The Programme Coordination Consultant will be responsible for the day-to-day coordination of the Women’s Peace and Humanitarian Fund portfolio in Uganda, and especially the close-out phase of the current funding round. This includes coordinating relationships with national partners/grantees and stakeholders, and coordinating the monitoring and reporting, financial management and other resources of the portfolio.

Scope of Work:

Coordinate the Women’s Peace and Humanitarian Fund (WPHF) Portfolio:

• Coordinate the overall Portfolio work plan development and implementation according to the Strategic Note, WPHF Operational Guidelines and programme document;
• Gather inputs and coordinate the preparation of work-plans, periodic narrative progress reports, annual/final report and expenditures status reports to the WPHF National Steering Committee and UN Women, in coordination with the WPS Specialist;
• Coordinate convenings of the National Steering Committee;
• Record and maintain documents on relevant Programme activities, issues, and risks.

Guide coordination with national partners/grantees and other stakeholders:

• Coordinate relationships with national partners/grantees to support implementation and expansion of the WPHF Portfolio, raise potential problems and suggest solutions;
• Identify capacity building needs and support partners/grantees through technical assistance, mentoring, training and capacity development initiatives;
• Act as the day-to-day focal point in Uganda for the WPHF Secretariat (in Geneva), responding to requests for information and keeping the designated Secretariat Programme Officer appraised of developments at country level.

Coordinate the monitoring and reporting on the WPHF Portfolios:

• Gather and compile all information necessary for monitoring and reporting from the planning to the evaluation stages;
• Monitor the implementation of activities and the expenditure of funds; conduct regular monitoring visits, as required;
• Lead the drafting and preparation of the final annual reports; coordinate the submission of partner/grantees financial and narrative reports to ensure timely and accurate reporting, and liquidations;
• Provide inputs from WPHF programme activities and results to Country Office and Cooperation Framework reporting.

Manage people and finances of the WPHF Portfolio:

• Coordinate development and preparation of financial resources of the programme including budgeting and budget revisions, and expenditure tracking and reporting;
• Support audit processes for WPHF grantees;
• Monitor the allocation and disbursement of funds to participating grantees, and ensure timely liquidations for all grantees on a quarterly basis.

Build partnerships and support in developing resource mobilization strategies:

• Provide inputs to the development of partnerships and resource mobilization strategies, especially in relation to expanding the WPHF portfolio;
• Participate in working groups and coordination meetings on behalf of the Country Office, as assigned.

Advocate and facilitate knowledge building and management and communication:

• Document the programme implementation process and products;
• Contribute to the exchange of information and provide inputs to the development of knowledge products internally and externally of the programme;
• Coordinate the organization of major advocacy campaigns, events, trainings, workshops and knowledge products.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Consultant’s Workplace and Official Travel:

This is an office-based consultancy. As part of this assignment, there may be some duty travel to WPHF grantees located around the country. This will be resourced by UN Women.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:

Functional Competencies:

• Good programme formulation, implementation, monitoring and evaluation skills;
• Strong budgeting and financial management skills;
• Good knowledge of Results Based Management;
• Ability to gather and interpret data, reach logical conclusions and present findings and recommendations;
• Good analytical skills;
• Knowledge of UN programme management systems.

Minimum Qualifications

Education and Certification:

• Master’s degree or equivalent in public administration, law, human rights, gender equality, management, social sciences or other related areas is required;
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree;
• A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.

Experience:

• At least 2 years of progressively responsible work experience at the national or international level in managing complex and multi-component programme interventions with national partners;
• Experience in coordinating, implementing, monitoring and evaluating development programmes and projects in Women Peace and Security and/or Humanitarian Action is required;
• Experience in the use of modern web-based ERP Systems is required;
• Proven experience in donor reporting, Results Based Management and project coordination is required;
• Experience working with UN agencies is an added advantage.

Languages:

• Fluency in English is required;
• Knowledge of another official UN language (French, Arabic, Chinese, Russian or Spanish) is an asset.

• Coordinate the overall Portfolio work plan development and implementation according to the Strategic Note, WPHF Operational Guidelines and programme document;
• Gather inputs and coordinate the preparation of work-plans, periodic narrative progress reports, annual/final report and expenditures status reports to the WPHF National Steering Committee and UN Women, in coordination with the WPS Specialist;
• Coordinate convenings of the National Steering Committee;
• Record and maintain documents on relevant Programme activities, issues, and risks.
• Coordinate relationships with national partners/grantees to support implementation and expansion of the WPHF Portfolio, raise potential problems and suggest solutions;
• Identify capacity building needs and support partners/grantees through technical assistance, mentoring, training and capacity development initiatives;
• Act as the day-to-day focal point in Uganda for the WPHF Secretariat (in Geneva), responding to requests for information and keeping the designated Secretariat Programme Officer appraised of developments at country level.
• Gather and compile all information necessary for monitoring and reporting from the planning to the evaluation stages;
• Monitor the implementation of activities and the expenditure of funds; conduct regular monitoring visits, as required;
• Lead the drafting and preparation of the final annual reports; coordinate the submission of partner/grantees financial and narrative reports to ensure timely and accurate reporting, and liquidations;
• Provide inputs from WPHF programme activities and results to Country Office and Cooperation Framework reporting.
• Coordinate development and preparation of financial resources of the programme including budgeting and budget revisions, and expenditure tracking and reporting;
• Support audit processes for WPHF grantees;
• Monitor the allocation and disbursement of funds to participating grantees, and ensure timely liquidations for all grantees on a quarterly basis.
• Provide inputs to the development of partnerships and resource mobilization strategies, especially in relation to expanding the WPHF portfolio;
• Participate in working groups and coordination meetings on behalf of the Country Office, as assigned.
• Document the programme implementation process and products;
• Contribute to the exchange of information and provide inputs to the development of knowledge products internally and externally of the programme;
• Coordinate the organization of major advocacy campaigns, events, trainings, workshops and knowledge products.

• Good programme formulation, implementation, monitoring and evaluation skills
• Strong budgeting and financial management skills
• Good knowledge of Results Based Management
• Ability to gather and interpret data, reach logical conclusions and present findings and recommendations
• Good analytical skills
• Knowledge of UN programme management systems

• Master’s degree or equivalent in public administration, law, human rights, gender equality, management, social sciences or other related areas is required;
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree;
• A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.
• At least 2 years of progressively responsible work experience at the national or international level in managing complex and multi-component programme interventions with national partners;
• Experience in coordinating, implementing, monitoring and evaluating development programmes and projects in Women Peace and Security and/or Humanitarian Action is required;
• Experience in the use of modern web-based ERP Systems is required;
• Proven experience in donor reporting, Results Based Management and project coordination is required;
• Experience working with UN agencies is an added advantage.
• Fluency in English is required;
• Knowledge of another official UN language (French, Arabic, Chinese, Russian or Spanish) is an asset.