Program Administrator job at Makerere University

Background

Makerere University, in partnership with the Mastercard Foundation, is implementing the Africa Climate Collaborative from 2025 to 2033. The Program seeks to strengthen Africa’s preparedness and response to climate change by developing a critical mass of thought leaders capable of driving the continent’s transition to green and resilient economies. The Africa Climate Collaborative Program at Makerere University will offer fully funded scholarships to outstanding young Africans at Master’s, PhD and Post-doctoral level. Additionally, the program will offer training opportunities for Youth to gain knowledge and skills in green entrepreneurship, facilitating transitions to a green economy and promoting job creation.

Makerere University is pleased to announce three (4) Vacant Positions under the Africa Climate Collaborative at Makerere University. For all Positions, Persons with Disabilities are encouraged to Apply.

Responsibilities

• Organize recruitment visits to create awareness and provide career guidance to potential applicants in the Program target groups;
• Support refugee applicants in equating their academic documents at the Uganda National Examination Board;
• Co-ordinate the welfare and support services for the Program Participants and staff;
• Manage and regularly update students and staff records;
• Manage the Staff Leave Roster and Travel schedules;
• Establish, monitor, and manage the semester-based activity schedule for capacity building programs for students and staff;
• Support the Monitoring and Evaluation office in updating the Mastercard Foundation ETO Database;
• Establish and manage the Program-level safeguarding risks and incidents register in liaison with the Makerere University Safeguarding Liaison Officer
• Establish and manage the Scholars’ disciplinary register;
• Ensure administration of meetings, recording and management of the meeting records;
• Perform any other related duties as may be assigned by the Supervisor.

Qualifications

• An Honour’s Bachelor’s degree in Humanities or Social Sciences from a recognised institution.

Added advantage

• Certificate training in Secretarial Studies or Records Management or Office Management or Project Administration.

Experience

• A minimum of 3 years’ relevant work experience as an Administrative Assistant in a reputable research or academic organisation.

Competencies

• Demonstrated experience in providing administrative support to research or academic programmes.
• Proficiency in Microsoft Office and Google Workspace to facilitate Program workflow.
• Excellent communication skills.

• Organize recruitment visits to create awareness and provide career guidance to potential applicants in the Program target groups;
• Support refugee applicants in equating their academic documents at the Uganda National Examination Board;
• Co-ordinate the welfare and support services for the Program Participants and staff;
• Manage and regularly update students and staff records;
• Manage the Staff Leave Roster and Travel schedules;
• Establish, monitor, and manage the semester-based activity schedule for capacity building programs for students and staff;
• Support the Monitoring and Evaluation office in updating the Mastercard Foundation ETO Database;
• Establish and manage the Program-level safeguarding risks and incidents register in liaison with the Makerere University Safeguarding Liaison Officer
• Establish and manage the Scholars’ disciplinary register;
• Ensure administration of meetings, recording and management of the meeting records;
• Perform any other related duties as may be assigned by the Supervisor.

• Demonstrated experience in providing administrative support to research or academic programmes.
• Proficiency in Microsoft Office and Google Workspace to facilitate Program workflow.
• Excellent communication skills.

• An Honour’s Bachelor’s degree in Humanities or Social Sciences from a recognised institution.
• Certificate training in Secretarial Studies or Records Management or Office Management or Project Administration.