Program Administrator job at Health Access Connect
Posted by: great-volunteer
Posted date: 2025-Jul-29
Location: bukoto, Kampala, Uganda
Program Administrator 2025-07-28T15:15:06+00:00 Health Access Connect https://cdn.ugashare.com/jsjobsdata/data/employer/comp_3572/logo/Health%20Access%20Connect.png https://healthaccessconnect.org/ FULL_TIME bukoto Kampala 00256 Uganda Nonprofit, and NGO Admin & Office 2025-08-08T17:00:00+00:00 Uganda 8 Job Summary
The projects Administrator ensures the efficient coordination of the communication strategy within programs and provides vital support for administrative tasks and communications efforts. This role integrates day-to-day coordination of program’s activities, managing program supplies and scheduling; with key communication responsibilities which include documentation and implementation of HAC communication strategy. By combining administrative proficiency with effective communication, this role helps maintain operational efficiency and enhances the organization’s public image.
Background on HAC
The mission of Health Access Connect is to link remote communities to healthcare. HAC currently pursues this mission through three programs: 1. Medicycles: We use microfinance boda bodas to bring Ugandan government health workers to set up one-day mobile clinics in remote villages. In those clinics, health workers give HIV testing, anti-retroviral treatment, immunizations, perinatal services, family planning, and many other services available in rural health centres. HAC is beginning the implementation of a USAID Development Innovation Ventures (DIV) award to scale the Medicycles model to over 124 additional communities and work with third party researchers who are conducting a randomized control trial on the impacts of outreaches on community health.
2. Treat & Teach: We improves access to family planning in the communities of Masaka and Kalangala districts by a) providing low density high frequency certificate training to health workers, b) setting up outreach clinics in remote communities, c) generating demand by collaborating with community health workers (VHTs), and d) reducing commodity stock outs by providing buffer stocks and improving commodity tracking at partner health facilities. Key Duties & Responsibilities
Administrative Support:
• Manage program supplies, assist with procurement, and ensure the office is organized and well-maintained.
• Handle incoming and outgoing official correspondence, including mail, courier services, and official email inquiries.
• Support the scheduling and coordination of program meetings, conferences, and appointments, and prepare necessary materials. Internal & External Communications:
• Document and implement a program’s communication strategy
• Draft and disseminate internal communications, such as meeting notices, announcements, and newsletters, in coordination with the Programs department.
• Assist with writing and editing reports, including meeting minutes, internal memos, and progress updates for projects and programs.
• Support program-related communication by drafting and sharing program updates, reports, and results with internal teams and external partners.
• Manage testimonial database, transcribe and organise them according to projects in addition to Managing a photo database for all the program photos - Collaborate with the communications team to maintain a consistent voice and tone across all external communication materials.
Branding & Document Preparation:
• Ensure that all internal and external documents, such as presentations, reports, and brochures, align with the organization’s branding guidelines.
• Assist in preparing branded materials for events, meetings, and outreach activities, ensuring a professional appearance across all mediums. Customer Service & Liaison Role:
• Act as a liaison between the Programs Department, and other departments to ensure smooth communication and collaboration.
• Handle general program related inquiries from the public and partners, providing accurate information or referring them to the appropriate departments.
Event Coordination & Communication:
• Assist in coordinating internal and external events, including team workshops, staff meetings, and program-related events.
• Prepare communication materials and logistical support for events, ensuring proper internal and external communication about event details.
• Manage follow-up communication after events, such as thank-you notes, event summaries, and participant feedback forms.
Qualifications, Technical Competences, Skills, and Experience
Required
• A bachelor’s degree in communications, Business Administration, Public Relations, Social Work and Community development, Human Resources, or a related field
• Minimum of 2 years of experience in a combined administrative and communications role, with exposure to program support preferred.
Preferred
• Strong communication skills, both written and verbal, with experience in report writing and document preparation.
• Ability to blend administrative and communication tasks seamlessly, ensuring efficiency in both areas.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic design tools for document formatting.
• Experience with branding and content creation for internal and external materials.
• Excellent organizational skills, attention to detail, and the ability to prioritize tasks effectively.
• Strong interpersonal skills and the ability to provide a welcoming, professional front for the organization
Compensation
This position is designed as a consultant role (40 hours/week) position. Compensation will be 1,100,000 UGX before taxes. Field travel expenses will be paid for by Health Access Connect. Candidates must submit previous or current basic salary in their job applications. Administrative Support: • Manage program supplies, assist with procurement, and ensure the office is organized and well-maintained. • Handle incoming and outgoing official correspondence, including mail, courier services, and official email inquiries. • Support the scheduling and coordination of program meetings, conferences, and appointments, and prepare necessary materials. Internal & External Communications: • Document and implement a program’s communication strategy • Draft and disseminate internal communications, such as meeting notices, announcements, and newsletters, in coordination with the Programs department. • Assist with writing and editing reports, including meeting minutes, internal memos, and progress updates for projects and programs. • Support program-related communication by drafting and sharing program updates, reports, and results with internal teams and external partners. • Manage testimonial database, transcribe and organise them according to projects in addition to Managing a photo database for all the program photos Collaborate with the communications team to maintain a consistent voice and tone across all external communication materials. Branding & Document Preparation: • Ensure that all internal and external documents, such as presentations, reports, and brochures, align with the organization’s branding guidelines. • Assist in preparing branded materials for events, meetings, and outreach activities, ensuring a professional appearance across all mediums. Customer Service & Liaison Role: • Act as a liaison between the Programs Department, and other departments to ensure smooth communication and collaboration. • Handle general program related inquiries from the public and partners, providing accurate information or referring them to the appropriate departments. Event Coordination & Communication: • Assist in coordinating internal and external events, including team workshops, staff meetings, and program-related events. • Prepare communication materials and logistical support for events, ensuring proper internal and external communication about event details. • Manage follow-up communication after events, such as thank-you notes, event summaries, and participant feedback forms. A bachelor’s degree in communications, Business Administration, Public Relations, Social Work and Community development, Human Resources, or a related field • Minimum of 2 years of experience in a combined administrative and communications role, with exposure to program support preferred. Preferred • Strong communication skills, both written and verbal, with experience in report writing and document preparation. • Ability to blend administrative and communication tasks seamlessly, ensuring efficiency in both areas. • Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic design tools for document formatting. • Experience with branding and content creation for internal and external materials. • Excellent organizational skills, attention to detail, and the ability to prioritize tasks effectively. • Strong interpersonal skills and the ability to provide a welcoming, professional front for the organization JOB-688793fa06798 Vacancy title:
Program Administrator Jobs at:
Health Access Connect Deadline of this Job:
Friday, August 8 2025 Duty Station:
bukoto | Kampala | Uganda Summary
Date Posted: Monday, July 28 2025, Base Salary: Not Disclosed JOB DETAILS: Job Summary
The projects Administrator ensures the efficient coordination of the communication strategy within programs and provides vital support for administrative tasks and communications efforts. This role integrates day-to-day coordination of program’s activities, managing program supplies and scheduling; with key communication responsibilities which include documentation and implementation of HAC communication strategy. By combining administrative proficiency with effective communication, this role helps maintain operational efficiency and enhances the organization’s public image.
Background on HAC
The mission of Health Access Connect is to link remote communities to healthcare. HAC currently pursues this mission through three programs: 1. Medicycles: We use microfinance boda bodas to bring Ugandan government health workers to set up one-day mobile clinics in remote villages. In those clinics, health workers give HIV testing, anti-retroviral treatment, immunizations, perinatal services, family planning, and many other services available in rural health centres. HAC is beginning the implementation of a USAID Development Innovation Ventures (DIV) award to scale the Medicycles model to over 124 additional communities and work with third party researchers who are conducting a randomized control trial on the impacts of outreaches on community health.
2. Treat & Teach: We improves access to family planning in the communities of Masaka and Kalangala districts by a) providing low density high frequency certificate training to health workers, b) setting up outreach clinics in remote communities, c) generating demand by collaborating with community health workers (VHTs), and d) reducing commodity stock outs by providing buffer stocks and improving commodity tracking at partner health facilities. Key Duties & Responsibilities
Administrative Support:
• Manage program supplies, assist with procurement, and ensure the office is organized and well-maintained.
• Handle incoming and outgoing official correspondence, including mail, courier services, and official email inquiries.
• Support the scheduling and coordination of program meetings, conferences, and appointments, and prepare necessary materials. Internal & External Communications:
• Document and implement a program’s communication strategy
• Draft and disseminate internal communications, such as meeting notices, announcements, and newsletters, in coordination with the Programs department.
• Assist with writing and editing reports, including meeting minutes, internal memos, and progress updates for projects and programs.
• Support program-related communication by drafting and sharing program updates, reports, and results with internal teams and external partners.
• Manage testimonial database, transcribe and organise them according to projects in addition to Managing a photo database for all the program photos - Collaborate with the communications team to maintain a consistent voice and tone across all external communication materials.
Branding & Document Preparation:
• Ensure that all internal and external documents, such as presentations, reports, and brochures, align with the organization’s branding guidelines.
• Assist in preparing branded materials for events, meetings, and outreach activities, ensuring a professional appearance across all mediums. Customer Service & Liaison Role:
• Act as a liaison between the Programs Department, and other departments to ensure smooth communication and collaboration.
• Handle general program related inquiries from the public and partners, providing accurate information or referring them to the appropriate departments.
Event Coordination & Communication:
• Assist in coordinating internal and external events, including team workshops, staff meetings, and program-related events.
• Prepare communication materials and logistical support for events, ensuring proper internal and external communication about event details.
• Manage follow-up communication after events, such as thank-you notes, event summaries, and participant feedback forms.
Qualifications, Technical Competences, Skills, and Experience
Required
• A bachelor’s degree in communications, Business Administration, Public Relations, Social Work and Community development, Human Resources, or a related field
• Minimum of 2 years of experience in a combined administrative and communications role, with exposure to program support preferred.
Preferred
• Strong communication skills, both written and verbal, with experience in report writing and document preparation.
• Ability to blend administrative and communication tasks seamlessly, ensuring efficiency in both areas.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic design tools for document formatting.
• Experience with branding and content creation for internal and external materials.
• Excellent organizational skills, attention to detail, and the ability to prioritize tasks effectively.
• Strong interpersonal skills and the ability to provide a welcoming, professional front for the organization
Compensation
This position is designed as a consultant role (40 hours/week) position. Compensation will be 1,100,000 UGX before taxes. Field travel expenses will be paid for by Health Access Connect. Candidates must submit previous or current basic salary in their job applications. Work Hours: 8 Experience in Months: 24 Level of Education: bachelor degree Job application procedure Visit the link: https://www.healthaccessconnect.org/jobs/ on the HAC website where you can answer a few questions, provide references and submit a CV, cover letter, and academic credentials by 7th August 2025.
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