Procurement Officer Job Careers – Buildnet
Posted by: ugashare-Volunteer
Posted date: 2025-Feb-03
Location: Kampala, Uganda
Job Title: Â Procurement Officer (Fresher Jobs) Organisation:Â Buildnet Duty Station:Â Â Kampala, Uganda About US: Buildnet is a private limited liability company that was incorporated in 2011 under the laws of the Republic of Uganda. We are a Reputable, Compliant and Trusted Real Estate Development Company that has made a mark in providing Quality and Affordable housing options for people from all walks of life most notably, one, two and three bedroom Apartments for sale, richly endowed stand-alone villas all ranging from as low as 65M UGX. Key Duties and Responsibilities: Procurement Planning & Strategy: - Develop and implement procurement strategies to meet the needs of the construction, sale, and maintenance projects for condominiums.
- Work closely with project managers, construction teams, and the maintenance department to understand project requirements and timelines for material and service needs.
- Plan and forecast procurement needs, ensuring that adequate resources are available when required and in line with project schedules.
Vendor & Supplier Management: - Identify, evaluate, and select suppliers and vendors for construction materials, equipment, maintenance services, and other related goods.
- Establish and maintain strong working relationships with vendors, negotiating favorable terms, prices, and delivery schedules.
- Conduct periodic supplier evaluations to ensure compliance with contractual terms, quality standards, and delivery timelines.
- Manage vendor contracts, ensuring that agreements are adhered to and that any issues are promptly addressed.
Purchase Order & Contract Management: - Prepare and issue purchase orders for materials, equipment, and services required for ongoing and upcoming construction and maintenance projects.
- Review and negotiate contracts with suppliers and service providers, ensuring that they meet Buildnet Uganda’s requirements and are cost-effective.
- Track and monitor procurement contracts to ensure timely delivery and compliance with agreed terms.
- Ensure all procurement activities are documented, including purchase orders, contracts, and correspondence with vendors.
Material Sourcing & Inventory Management: - Source and procure construction materials (e.g., cement, steel, paints, fixtures) and maintenance supplies (e.g., cleaning products, landscaping tools) in line with project specifications and budget.
- Coordinate with the warehouse and maintenance teams to monitor stock levels, track material usage, and ensure the timely replenishment of inventory.
- Ensure that the quality of materials procured meets industry standards and project specifications, conducting quality checks as necessary.
- Manage the storage and handling of materials and ensure that they are stored safely and are readily available when needed.
Cost Control & Budget Management: - Work within project budgets to source materials and services at competitive prices without compromising on quality or timeliness.
- Monitor market trends and price fluctuations, sourcing materials and services from the most cost-effective suppliers while maintaining the quality required.
- Assist in developing and managing procurement budgets, ensuring that procurement activities remain within the allocated financial constraints.
- Track expenditures related to procurement, and prepare regular reports on procurement costs, savings, and variances for management review.
Compliance & Legal Requirements: - Ensure that all procurement activities comply with local laws, regulations, and company policies.
- Maintain up-to-date knowledge of procurement best practices, industry standards, and any changes in relevant regulations that may impact procurement.
- Assist with audits of procurement processes, ensuring transparency, efficiency, and accountability in all procurement activities.
- Manage procurement documentation and contracts to ensure compliance with company policies and relevant legal requirements.
Coordination with Construction & Maintenance Teams: - Collaborate closely with project managers and the construction team to ensure that materials and services are procured in line with project timelines and specifications.
- Work with the maintenance department to ensure the timely procurement of goods and services for property upkeep, ensuring minimum downtime and effective maintenance operations.
- Respond to urgent or last-minute procurement needs for both construction and maintenance, ensuring that delays do not impact the progress of projects.
Sustainability & Risk Management: - Assist in the identification and procurement of sustainable materials and services that align with Buildnet Uganda’s commitment to environmental responsibility.
- Assess and manage procurement risks, including supply chain disruptions, price volatility, and quality concerns, to minimize the impact on operations and projects.
- Ensure that all purchased goods meet environmental standards and regulations, and that suppliers adhere to ethical practices.
Reporting & Documentation: - Maintain accurate records of all procurement transactions, including quotes, purchase orders, contracts, and receipts.
- Prepare regular procurement reports for senior management, detailing progress, challenges, and opportunities for cost-saving initiatives.
- Maintain up-to-date supplier databases and ensure that all procurement documentation is accessible and organized for easy reference.
Qualifications, Skills and Experience:
- Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, Construction Management, or a related field.
- Professional certification an added advantage.
Experience: - At least 3 years of experience in procurement, with a focus on construction materials, real estate, or property management.
- Experience in negotiating with suppliers, managing contracts, and handling large-scale procurement activities.
- Familiarity with procurement software (e.g., SAP, Oracle, or similar platforms) and Microsoft Office Suite.
Skills: - Strong negotiation and vendor management skills.
- Excellent communication skills, with the ability to liaise with various departments and external suppliers.
- In-depth knowledge of procurement best practices, construction industry materials, and services.
- Strong analytical and problem-solving skills with the ability to assess and mitigate procurement risks.
- Ability to manage multiple procurement processes simultaneously, ensuring timely and cost-effective outcomes.
Personal Attributes: - Detail-oriented and organized, with the ability to track and manage complex procurement processes.
- High level of integrity and professionalism in managing supplier relationships and handling procurement transactions.
- Proactive, with the ability to anticipate and address procurement challenges before they affect project timelines or budgets.
- Team player, able to work collaboratively with construction, sales, and maintenance teams.
- Strong decision-making skills, with a focus on optimizing costs without compromising quality.
How to Apply: All candidates should apply online at the link below. Click Here NB: Physical/ hard copies will not be accepted. Deadline: 10th February 2025 For more of the latest jobs, please visit https://www.ugashare.com or find us on our facebook page https://www.facebook.com/Ugashare  Job Title:  Senior Strategic Planning Officer  Organisation: Uganda Tourism Board… Job Title:  Lending & Market Risk Manager Organisation: KCB Bank Uganda… Job Title:  Senior Digital Marketing Officer   Organisation: Uganda Tourism Board… Job Title:  Lending Risk Analyst Organisation: KCB Bank Uganda Limited Duty… Job Title:  Market Risk Analyst Organisation: KCB Bank Uganda Limited Duty… Job Title:  Supply Chain Coordinator Organisation: UGACOF Limited Duty Station:…
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