Procurement Officer job at URC

URC:

Guided by a strong vision of resilient systems that respond to people’s needs and emerging threats, URC helps countries and local actors to build, implement, and sustain science-driven, scalable solutions. Established in 1965, URC offers a range of technical expertise to empower governments, communities, and service providers toward strengthening their own health and social systems and improving service quality. We aim to expand access to and improve the quality of services, addressing maternal, newborn, child, and adolescent health; global health security and infectious diseases, including HIV/AIDS, TB, and malaria; nutrition and water, sanitation, and hygiene. In our interactions with each other and our clients, we stay true to our values for transformative change by focusing on:

Respect: We respect ourselves, our colleagues, partners, clients, and stakeholders. We treat all people with dignity and acknowledge each individual’s worth and unique contributions.

Integrity: We uphold integrity in every action and decision. We are committed to doing what is ethically right in everything we do.

Innovation: We embrace new ideas and technologies to achieve the best results. We take calculated risks to spark creative, scalable, and transformative solutions.

Collaboration: We work cohesively and collaboratively to create a sense of shared achievement in an environment of teamwork, learning, growth, and success.

Accountability: We deliver quality results by embracing ownership of our actions, understanding our impact, and earning trust and respect.

Performance Excellence: We are dedicated to high-quality performance as we partner with countries, communities, and people to build resiliency and localized development solutions.

Overview:

URC is seeking a highly qualified and experienced Procurement Officer to support the procurement needs of its current and anticipated projects in Uganda.

Responsibilities:

The Procurement Officer will coordinate the procurement of supplies and equipment for supported health units and program activities. S/he will be responsible for ensuring the effective and efficient functioning of all procurement and disposal activities of the project.

Specific responsibilities include the following:

• Oversee procurement processes, including review of purchase requisitions, request for quotations, supplier selection, negotiations, purchase and delivery forms, and coordination with the stock management officer.
• Spearhead the process of supplier pre-Qualification and management.
• Develop Blanket Purchase Agreements (BPAs) for the procurement of routine supplies and services.
• Management of leases, contracts, and agreements for services and goods
• Ensure URC and US Department of State (DoS) procurement policies and procedures are adhered to.
• Receive orders from program staff, ensuring the follow-up of the local purchases supplied, payments, and delivery confirmation.
• Procurement of printing for training materials (stationery, manuals, handouts, etc.) and stationery for workshops and other events.
• Update and maintain the project procurement tracker, PO log, BPA tracker, and commitment tracking.
• Stay abreast of donor policies, procedures, rules, and regulations; compile and update applicable local policies; and train URC’s program and partner staff in these policies
• Perform other duties as assigned

Knowledge, Skills, And Abilities

• Excellent writing, management, and organizational skills.
• Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy.
• Proven ability to set priorities, multitask, and work collaboratively as well as independently.
• Excellent interpersonal skills.

Qualifications:

Required Experience And Qualifications

• A Bachelor of Procurement and Logistics Management or Bachelor of Commerce, Business Administration, or any other business-related field.
• 5 years of practical experience in the field of Procurement and Supply Management with demonstrable knowledge of Public Procurement Laws of Uganda, Public Procurement guidelines, and Donor regulations on procurement.
• Thorough knowledge of DoS and its contractual, procurement, and reporting requirements.
• Advanced Computer skills, including proficiency in Microsoft Office programs (Excel spreadsheets, word processing, PowerPoint, and electronic mail).

Desired Experience And Qualifications

• Previous experience working with URC and USG funded programs is an added advantage.

This job is open to candidates legally authorized to work in Uganda. No allowances have been budgeted for this position.

• Oversee procurement processes, including review of purchase requisitions, request for quotations, supplier selection, negotiations, purchase and delivery forms, and coordination with the stock management officer.
• Spearhead the process of supplier pre-Qualification and management.
• Develop Blanket Purchase Agreements (BPAs) for the procurement of routine supplies and services.
• Management of leases, contracts, and agreements for services and goods
• Ensure URC and US Department of State (DoS) procurement policies and procedures are adhered to.
• Receive orders from program staff, ensuring the follow-up of the local purchases supplied, payments, and delivery confirmation.
• Procurement of printing for training materials (stationery, manuals, handouts, etc.) and stationery for workshops and other events.
• Update and maintain the project procurement tracker, PO log, BPA tracker, and commitment tracking.
• Stay abreast of donor policies, procedures, rules, and regulations; compile and update applicable local policies; and train URC’s program and partner staff in these policies
• Perform other duties as assigned

• Excellent writing, management, and organizational skills.
• Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy.
• Proven ability to set priorities, multitask, and work collaboratively as well as independently.
• Excellent interpersonal skills.
• Advanced Computer skills, including proficiency in Microsoft Office programs (Excel spreadsheets, word processing, PowerPoint, and electronic mail).

• A Bachelor of Procurement and Logistics Management or Bachelor of Commerce, Business Administration, or any other business-related field.
• 5 years of practical experience in the field of Procurement and Supply Management with demonstrable knowledge of Public Procurement Laws of Uganda, Public Procurement guidelines, and Donor regulations on procurement.
• Thorough knowledge of DoS and its contractual, procurement, and reporting requirements.