Procurement Officer job at Ministry of Finance, Planning & Economic Development

Job Purpose

Provide procurement oversight and contract management monitoring support to the PIM Plus Secretariat/RCU to ensure:

• Timely procurement and contract awards.
• Effective contract implementation.
• Compliance with the PPDA Act, regulations, and World Bank fiduciary requirements.
• Monitoring of procurement risks, delays, and bottlenecks.
• Improved procurement performance across priority projects.

Key Result Areas

The Procurement Officer will deliver:

1. Procurement tracking databases and dashboards updated regularly with procurement status, risks, delays, and contract implementation progress.
2. Quarterly procurement performance reports covering:
   • Procurement efficiency
   • Compliance
   • Environmental, Social, Health and Safety (ESHS) integration
   • Contract management performance
3. Procurement risk and delay reports identifying bottlenecks, root causes, and corrective actions.
4. Procurement documentation supporting verification of:
   • Disbursement Linked Indicators (DLIs)
   • Intermediate Results Indicators (IRIs)
   • Contract timelines
   • Cost comparisons
   • Procurement evidence
5. Contract implementation monitoring reports covering:
   • Contractor performance
   • Contract variations
   • Payment certifications
   • ESHS compliance
6. Escalation notes and briefing papers on significant procurement issues for:
   • OTC
   • OSC
   • RCU Management
7. Procurement training materials, templates, tools, and guidelines for implementing MDAs.
8. Bi-annual progress reports submitted by the 15th day following each six-month reporting period.
9. Annual performance reports submitted by the 15th day following the end of the financial year.
10. End-of-assignment report submitted within two weeks after completion of the assignment or contract.

Key Duties and Responsibilities

The Procurement Officer shall:

1. Develop and monitor procurement plans across the Programme and priority projects.
2. Support procurement planning and contract implementation across implementing agencies.
3. Monitor procurement delays, risks, and bottlenecks across multiple MDAs.
4. Ensure compliance with:
   • PPDA Act
   • PPDA Regulations
   • World Bank fiduciary requirements
5. Integrate Environmental, Social, Health and Safety (ESHS) requirements and climate resilience considerations into procurement processes.
6. Prepare procurement performance reports, efficiency metrics, and compliance indicators.
7. Support achievement of procurement-related Disbursement Linked Indicators (DLIs) and Intermediate Result Indicators (IRIs).
8. Prepare procurement performance updates and reports for the Operation Technical Committee (OTC) and Operation Steering Committee (OSC).

Minimum Education Qualifications

Applicants must possess:

Essential

• Honours Bachelor's Degree in:
  • Procurement and Supply Chain Management
  • Business Administration
  • Commerce
  • Or another related field from a recognized university.

Highly Desirable

• Professional certification in Procurement and Supply Chain Management such as:
  • Chartered Institute of Procurement and Supply (CIPS)
  • Chartered Institute of Supply Chain Management Uganda (CISCM)

Added Advantage

• Master's Degree in:
  • Procurement and Supply Chain Management
  • Business Administration
  • Project Management
  • Or another related discipline.

Work Experience

Applicants should have:

• Minimum of five (5) years of relevant professional experience in:
  • Procurement
  • Contract management
  • Procurement monitoring
  • Procurement oversight
• Experience within:
  • Government institutions
  • Development programmes
  • Externally financed projects
• Demonstrated knowledge of:
  • PPDA Act
  • Procurement regulations
  • Procurement procedures
  • Competitive bidding processes
  • Procurement approval requirements
• Previous experience with World Bank or other Development Partner-funded projects is an added advantage.

Required Skills and Competencies

The ideal candidate should demonstrate:

Procurement Expertise

• Strong understanding of public procurement principles.
• Knowledge of procurement planning and contract management.
• Familiarity with procurement compliance and fiduciary requirements.

Technical Skills

• Understanding of:
  • Climate resilience in procurement
  • Environmental, Social, Health and Safety (ESHS) requirements
  • Contract implementation monitoring

Analytical Skills

• Ability to:
  • Analyze procurement data
  • Identify procurement risks
  • Determine root causes
  • Recommend practical corrective actions

Digital Skills

• Proficiency in:
  • Microsoft Office Suite
  • Procurement tracking systems
  • Electronic Government Procurement (e-GP)
  • World Bank STEP system (desirable)

Professional Competencies

• High attention to detail.
• Strong written and verbal communication skills.
• Stakeholder engagement and coordination.
• Ability to prioritize multiple assignments and meet deadlines.
• Demonstrated integrity, ethical conduct, and professionalism in procurement oversight.

• Develop and monitor procurement plans across the Programme and priority projects.
• Support procurement planning and contract implementation across implementing agencies.
• Monitor procurement delays, risks, and bottlenecks across multiple MDAs.
• Ensure compliance with PPDA Act, PPDA Regulations, and World Bank fiduciary requirements.
• Integrate Environmental, Social, Health and Safety (ESHS) requirements and climate resilience considerations into procurement processes.
• Prepare procurement performance reports, efficiency metrics, and compliance indicators.
• Support achievement of procurement-related Disbursement Linked Indicators (DLIs) and Intermediate Result Indicators (IRIs).
• Prepare procurement performance updates and reports for the Operation Technical Committee (OTC) and Operation Steering Committee (OSC).

• Strong understanding of public procurement principles.
• Knowledge of procurement planning and contract management.
• Familiarity with procurement compliance and fiduciary requirements.
• Understanding of climate resilience in procurement.
• Understanding of Environmental, Social, Health and Safety (ESHS) requirements.
• Understanding of contract implementation monitoring.
• Ability to analyze procurement data.
• Ability to identify procurement risks.
• Ability to determine root causes.
• Ability to recommend practical corrective actions.
• Proficiency in Microsoft Office Suite.
• Proficiency in procurement tracking systems.
• Proficiency in Electronic Government Procurement (e-GP).
• Proficiency in World Bank STEP system (desirable).
• High attention to detail.
• Strong written and verbal communication skills.
• Stakeholder engagement and coordination.
• Ability to prioritize multiple assignments and meet deadlines.
• Demonstrated integrity, ethical conduct, and professionalism in procurement oversight.

• Honours Bachelor's Degree in Procurement and Supply Chain Management, Business Administration, Commerce, or another related field from a recognized university.
• Professional certification in Procurement and Supply Chain Management such as Chartered Institute of Procurement and Supply (CIPS) or Chartered Institute of Supply Chain Management Uganda (CISCM) is highly desirable.
• Master's Degree in Procurement and Supply Chain Management, Business Administration, Project Management, or another related discipline is an added advantage.