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Procurement & Logistics Coordinator job at Educate
Posted by: ugashare-Volunteer
Posted date: 2025-Mar-05
Location: Kampala
Vacancy title:
Procurement & Logistics Coordinator [ Type: FULL TIME , Industry: Transportation, Distribution, and Logistics , Category: Transportation & Logistics ]
Jobs at: Educate
Deadline of this Job:
Friday, March 14 2025 Duty Station:
Within Uganda , Kampala, East Africa
Summary
Date Posted: Wednesday, March 05 2025, Base Salary: Not Disclosed Similar Jobs in UgandaLearn more about EducateEducate jobs in Uganda JOB DETAILS:
What you will do:
Procurement and Price Research & Verification – 35%
â— Implement the procurement policy and strategy and promote purchasing best
practices to maximize savings.
â— Ensure procurement processes are complete, accurate, documented and in
compliance with relevant laws & E! Policy.
â— Anticipate procurement needs to pre-select competitive vendors, and create
systems to track and strategically guard against common procurement challenges
â— Ensure proper documentation for all procurement requests before presentation for
authorization.
â— Ensure that standard operating procedures for the procurement function are
understood and applied by staff.
â— Coordinate the awards to the best bidder and draft a contract for the selected
vendor.
â— Carry out regular market research and update the price list at least twice a year
as a guide for user departments
â— Ensure that price comparisons or other procedures do not delay procurements
past communicated deadline
â— Formally and proactively communicates and advises budget holders and
Operations Manager on instances of cost reduction.
Contracts and Supplier Management (25%)
â— Spearhead the prequalification process for vendors and service providers in
anticipation of implied procurement needs.
â— Build and keep a well-maintained pipeline of preferred vendors to lower
procurement related risks.
â— Maintain well documented vendor lists with company products and shares with
management as is necessary.
â— Build and maintain a strong E! relationship with vendors for the benefit of
wholesale discounts & customer loyalty awards within the boundaries of the
Educate! Ethics Guide.
â— Provide timely, accurate and adequate specifications to vendors and respond to
clarifications in a timely manner.
â— Ensure vendor contracts
have complete specifications and right invoices are paid promptly.
â— Participate in negotiation of contract terms on a range of central contracts and
monitor performance against these contracts.
Quality Control (20%)
â— Ensure quality of materials or services to ensure consistency with requirements
through quality monitoring from initiation to usage.
â— Conclude procurements within the time the stipulated timelines
â— Ensure there are operational controls of the facility services such as telephone,
internet, reception, security etc.
â— Ensure maintenance and optimization of Head Office IT infrastructure and
systems
â— Ensure proper safety of the procurement documents
â— Suggest improvements based on regular staff feedback and respond to challenges
within stipulated timelines.
â— Seek and respond to feedback from end users on quality of products delivered to
ensure value for money.
Contractor Management (20%)
â— Lead the recruitment process for Enumerators (from adverting to shortlisting of
candidates, conducting interviews, awarding and contracting)
â— Maintain a clean, up-to date database of Enumerators for different programs
â— Process payments for Enumerators in a timely manner
â— Collect and provide feedback to Enumerators and generally ensure that them
experience with E! is pleasant
Who You Are
You’re a driven and detail-oriented professional with at least 3 years of proven
experience in procurement, and 2 years of experience in logistics or supply
chain management. You thrive in fast-paced environments, balancing multiple
priorities with a strong sense of integrity, organization, and independence, while
also being a collaborative team player.
You might be a great fit if you:
◠Hold a Bachelor’s Degree, ideally in Supply Chain Management, Logistics,
Business Administration, or a related field.
â— You are passionate about streamlining procurement processes and ensuring
the timely delivery of goods and services.
â— You bring excellent negotiation, organizational, and problem-solving
skills to the table.
â— Are highly proficient with Google Suite and Microsoft Office, especially MS
Word and Excel.
â— Have some experience
working in a startup or social enterprise environment, where agility and
adaptability are key.
◠Are excited about Educate!’s mission—while previous experience in education
or youth development isn’t required, a background working with youth
or advancing youth agendas in a non-profit setting would be a plus.
Most importantly, you embody Educate!’s Five Cultural Tenets (see What is Educate!
About? below). We welcome diverse perspectives and encourage applications from
candidates of all backgrounds. Curious about our culture? Check Educate!’s culture
deck here.
What We Offer
â— A vibrant, mission-driven environment with a supportive and fun team.
◠Flexibility— Hybrid work environment to empower you in your mode of work.
â— Competitive salary based on experience.
â— Healthcare coverage for you and your dependents, work laptop, Internet &
call stipend
â— Learning & growth opportunities
â— This is a Fixed term contract with a possibility of extension based on
Work Hours: 8
Experience in Months: 24
Level of Education: Bachelor Degree Job application procedure
Interested and qualified? Click here
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