Procurement Graduate Trainee job at Q-Sourcing

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client, We are looking for competent, skilled and experienced Procurement Officer (Graduate Trainee) candidate to work in Kampala, Uganda

Responsibilities or duties

1. Procurement Operations Support

• Assist in preparing and processing Purchase Requisitions (PRs) and Purchase Orders (POs).
• Support in obtaining quotations from suppliers.
• Assist in preparing comparison/evaluations.
• Follow up with suppliers on delivery timelines.

2. Supplier Management

• Maintain and update the supplier database and vendor records.
• Support supplier prequalification and onboarding processes.
• Assist in monitoring supplier performance and compliance documentation.

3. Procurement Documentation & Compliance

• Maintain procurement files in accordance with company procurement policies and procedures
• Ensure proper documentation for procurement transactions.

4. Reporting & Data Management

• Assist in updating procurement tracking tools and procurement plans.
• Prepare basic procurement reports and purchase tracking updates.
• Support data entry in procurement systems and ensure data accuracy.

Qualifications or requirements (e.g., education, skills)

Qualifications

• Bachelor’s Degree in Procurement & Supply Chain Management or any related

Skills & Competencies

• Basic understanding of procurement processes
• Strong analytical and organizational skills
• Attention to detail and documentation
• Good communication and negotiation skills
• Proficiency in Microsoft Excel and procurement systems

Experience needed

0-1 year

• Assist in preparing and processing Purchase Requisitions (PRs) and Purchase Orders (POs).
• Support in obtaining quotations from suppliers.
• Assist in preparing comparison/evaluations.
• Follow up with suppliers on delivery timelines.
• Maintain and update the supplier database and vendor records.
• Support supplier prequalification and onboarding processes.
• Assist in monitoring supplier performance and compliance documentation.
• Maintain procurement files in accordance with company procurement policies and procedures
• Ensure proper documentation for procurement transactions.
• Assist in updating procurement tracking tools and procurement plans.
• Prepare basic procurement reports and purchase tracking updates.
• Support data entry in procurement systems and ensure data accuracy.

• Basic understanding of procurement processes
• Strong analytical and organizational skills
• Attention to detail and documentation
• Good communication and negotiation skills
• Proficiency in Microsoft Excel and procurement systems

• Bachelor’s Degree in Procurement & Supply Chain Management or any related