Procurement Assistant M/F job at Africa Global Logistics (AGL)
Posted by: great-volunteer
Posted date: 2026-Feb-09
Location: Kampala
Procurement Assistant M/F 2026-02-08T18:40:06+00:00 Africa Global Logistics (AGL) https://cdn.ugashare.com/jsjobsdata/data/employer/comp_4977/logo/Africa%20Global%20Logistics%20(AGL).png https://www.aglgroup.com/en/about-us/ FULL_TIME Kampala Kampala 00256 Uganda Logistics Admin & Office, Business Operations, Transportation & Logistics 2026-02-20T17:00:00+00:00 8 Mission Description The Procurement Assistant provides administrative and operational support to the procurement function. The role ensures timely processing of procurement requests, accurate documentation, supplier coordination, and compliance with company policies and Uganda's procurement regulations. It contributes to maintaining efficient, ethical, and transparent procurement operations that result into value for money outcomes. A. Procurement Support - Assist in sourcing by requesting RFQs and preparing bid documents.
- Maintain accurate records, update the procurement tracker, and support supplier documentation processes.
- Track and update procurement schedules to ensure timely delivery of goods and services.
- Support the evaluation of quotations and prepare comparative bid analyses.
- Assist in drafting purchase orders (POs) and follow up on approvals.
- Assist in coordinating the transfer of purchases designated for offsite locations by liaising with the Transport Department to arrange timely and efficient transportation.
- Procure, store, manage, and distribute stationery to all departments, ensuring adequate stock levels and timely availability.
- Assist in receiving goods and coordinating deliveries to user departments, ensuring delivery notes are signed off to confirm receipt.
B. Supplier Coordination - Communicate with suppliers regarding inquiries, quotations, delivery timelines, and order confirmations.
- Maintain and routinely update the pre-qualified supplier database and vendor records.
- Follow up with suppliers on pending deliveries, documentation, or clarifications.
C. Documentation & Compliance - Ensure all procurement documentation is complete, accurate, and properly filed in accordance with policy and regulatory requirements.
- Support compliance with Uganda's procurement laws, internal controls, and company SOPs.
- Assist the Procurement Officer in preparations for internal and external audits.
- Verify that procurement actions are supported by proper approvals and justifications.
D. Inventory & Reporting - Assist in monitoring stock levels and updating inventory records.
- Support periodic stock reconciliation and follow-ups with stores/warehouse teams.
- Prepare weekly and monthly procurement reports for the Procurement Officer.
- Assist in documenting supplier performance feedback for continuous improvement.
E. Systems Support - Enter procurement related data into ERP systems (eg, SAP S/4HANA, Esker) accurately and in a timely manner.
- Assist internal teams with system related procurement queries or updates.
- Support digital filing and electronic procurement workflows.
Profile - Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or related field.
- Minimum of 3 years of experience in procurement or supply chain roles (internships included).
- Knowledge of procurement policies, processes, and regulatory compliance requirements.
- Familiarity with ERP systems is an added advantage.
- Strong organizational skills and exceptional attention to detail.
- Good communication, negotiation, and supplier-management skills.
- Analytical and data interpretation skills.
- Ability to meet deadlines and work with minimal supervision.
- High level of integrity, confidentiality, and professionalism.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Strong teamwork and interpersonal skills.
- Assist in sourcing by requesting RFQs and preparing bid documents.
- Maintain accurate records, update the procurement tracker, and support supplier documentation processes.
- Track and update procurement schedules to ensure timely delivery of goods and services.
- Support the evaluation of quotations and prepare comparative bid analyses.
- Assist in drafting purchase orders (POs) and follow up on approvals.
- Assist in coordinating the transfer of purchases designated for offsite locations by liaising with the Transport Department to arrange timely and efficient transportation.
- Procure, store, manage, and distribute stationery to all departments, ensuring adequate stock levels and timely availability.
- Assist in receiving goods and coordinating deliveries to user departments, ensuring delivery notes are signed off to confirm receipt.
- Communicate with suppliers regarding inquiries, quotations, delivery timelines, and order confirmations.
- Maintain and routinely update the pre-qualified supplier database and vendor records.
- Follow up with suppliers on pending deliveries, documentation, or clarifications.
- Ensure all procurement documentation is complete, accurate, and properly filed in accordance with policy and regulatory requirements.
- Support compliance with Uganda's procurement laws, internal controls, and company SOPs.
- Assist the Procurement Officer in preparations for internal and external audits.
- Verify that procurement actions are supported by proper approvals and justifications.
- Assist in monitoring stock levels and updating inventory records.
- Support periodic stock reconciliation and follow-ups with stores/warehouse teams.
- Prepare weekly and monthly procurement reports for the Procurement Officer.
- Assist in documenting supplier performance feedback for continuous improvement.
- Enter procurement related data into ERP systems (eg, SAP S/4HANA, Esker) accurately and in a timely manner.
- Assist internal teams with system related procurement queries or updates.
- Support digital filing and electronic procurement workflows.
- Strong organizational skills
- Exceptional attention to detail
- Good communication skills
- Good negotiation skills
- Good supplier-management skills
- Analytical skills
- Data interpretation skills
- Ability to meet deadlines
- Ability to work with minimal supervision
- High level of integrity
- Confidentiality
- Professionalism
- Proficiency in MS Office (Word, Excel, PowerPoint)
- Strong teamwork skills
- Strong interpersonal skills
- Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or related field.
- Minimum of 3 years of experience in procurement or supply chain roles (internships included).
- Knowledge of procurement policies, processes, and regulatory compliance requirements.
- Familiarity with ERP systems is an added advantage.
JOB-6988d88600104 Vacancy title:
Procurement Assistant M/F Jobs at:
Africa Global Logistics (AGL) Deadline of this Job:
Friday, February 20 2026 Duty Station:
Kampala | Kampala Summary
Date Posted: Sunday, February 8 2026, Base Salary: Not Disclosed JOB DETAILS:
Mission Description The Procurement Assistant provides administrative and operational support to the procurement function. The role ensures timely processing of procurement requests, accurate documentation, supplier coordination, and compliance with company policies and Uganda's procurement regulations. It contributes to maintaining efficient, ethical, and transparent procurement operations that result into value for money outcomes. A. Procurement Support - Assist in sourcing by requesting RFQs and preparing bid documents.
- Maintain accurate records, update the procurement tracker, and support supplier documentation processes.
- Track and update procurement schedules to ensure timely delivery of goods and services.
- Support the evaluation of quotations and prepare comparative bid analyses.
- Assist in drafting purchase orders (POs) and follow up on approvals.
- Assist in coordinating the transfer of purchases designated for offsite locations by liaising with the Transport Department to arrange timely and efficient transportation.
- Procure, store, manage, and distribute stationery to all departments, ensuring adequate stock levels and timely availability.
- Assist in receiving goods and coordinating deliveries to user departments, ensuring delivery notes are signed off to confirm receipt.
B. Supplier Coordination - Communicate with suppliers regarding inquiries, quotations, delivery timelines, and order confirmations.
- Maintain and routinely update the pre-qualified supplier database and vendor records.
- Follow up with suppliers on pending deliveries, documentation, or clarifications.
C. Documentation & Compliance - Ensure all procurement documentation is complete, accurate, and properly filed in accordance with policy and regulatory requirements.
- Support compliance with Uganda's procurement laws, internal controls, and company SOPs.
- Assist the Procurement Officer in preparations for internal and external audits.
- Verify that procurement actions are supported by proper approvals and justifications.
D. Inventory & Reporting - Assist in monitoring stock levels and updating inventory records.
- Support periodic stock reconciliation and follow-ups with stores/warehouse teams.
- Prepare weekly and monthly procurement reports for the Procurement Officer.
- Assist in documenting supplier performance feedback for continuous improvement.
E. Systems Support - Enter procurement related data into ERP systems (eg, SAP S/4HANA, Esker) accurately and in a timely manner.
- Assist internal teams with system related procurement queries or updates.
- Support digital filing and electronic procurement workflows.
Profile - Bachelor's degree in Procurement, Supply Chain Management, Business Administration, or related field.
- Minimum of 3 years of experience in procurement or supply chain roles (internships included).
- Knowledge of procurement policies, processes, and regulatory compliance requirements.
- Familiarity with ERP systems is an added advantage.
- Strong organizational skills and exceptional attention to detail.
- Good communication, negotiation, and supplier-management skills.
- Analytical and data interpretation skills.
- Ability to meet deadlines and work with minimal supervision.
- High level of integrity, confidentiality, and professionalism.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Strong teamwork and interpersonal skills.
Work Hours: 8 Experience in Months: 36 Level of Education: bachelor degree Job application procedure
Application Link: Click Here to Apply Now
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