Procurement Assistant job at The Joint Clinical Research Centre (JCRC)

Description

The Joint Clinical Research Centre (JCRC) is hiring a Procurement Assistant to work in conjunction with the Procurement Officer to plan and implement systems and policies that guide all operations related to procuring supplies and services in support of the LPHS North & Southwest and in accordance with JCRC and donor policies.

About the Project:

Local Partner Health Services – North & Southwest is a 2-year Activity implemented by Joint Clinical Research Centre (JCRC). The activity is aimed at supporting the continuation of technical assistance for the implementation of a district-based, integrated package of quality HIV/AIDS, TB, Malaria, MNCH services and Global Health Security to the beneficiary population in North & Southwest regions.Health

The main goal of the activity is to increase the availability, accessibility and utilization of quality, integrated HIV, TB, Malaria, MNCH services and Global Health Security.

Reports to:

Procurement Officer

Contract Duration:

03 months renewable

Number of Positions:

01

Location:

Kabale

Key Duties and Responsibilities:

• Provide procurement support to LPHS North & Southwest project under the supervision of the Procurement Officer.
• Participate in the negotiation of contract terms on a range of procurements and monitor delivery of exact specifications.
• Implement Project procurement policy and systems.
• Undertake tendering, evaluation, placement, and monitoring of a procurement portfolio.
• Support the planning and coordination of central procurement activities of the project including storage and delivery.
• Monitor procurement processes and compliance with LPHS North & Southwest project procedures.
• Coordinate formal bids and request for proposal (RFPs).
• Review and assist in the development of specifications, terms and schedules.
• Prepare specifications, compare bids received and present recommendations on purchases to management.
• Prepare specifications required for various supplies and make them available to suppliers.
• Adhere to all JCRC/LPHS required procurement budgets, and donor purchasing guidelines, policies, and controls on procurement.
• Solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders.
• Drive continuous improvement in all aspects of the procurement process.
• Maintain procurement files and other documentation.
• Perform other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree in Procurement, Supply Chain Management, Logistics, Business Administration, Accounting, or a related field.
• A minimum of 2 years’ practical experience in the field of procurement and supply management with demonstrable knowledge of public procurement laws of Uganda and various donors, in particular, the United States Government agencies. Prior experience with US-funded projects is strongly preferred.
• Level 1 certification in a procurement-related professional qualification (e.g., CIPS, CILT) is an added advantage.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong communication, organizational, and analytical skills.
• High attention to detail and commitment to transparency and accountability.

• Provide procurement support to LPHS North & Southwest project under the supervision of the Procurement Officer.
• Participate in the negotiation of contract terms on a range of procurements and monitor delivery of exact specifications.
• Implement Project procurement policy and systems.
• Undertake tendering, evaluation, placement, and monitoring of a procurement portfolio.
• Support the planning and coordination of central procurement activities of the project including storage and delivery.
• Monitor procurement processes and compliance with LPHS North & Southwest project procedures.
• Coordinate formal bids and request for proposal (RFPs).
• Review and assist in the development of specifications, terms and schedules.
• Prepare specifications, compare bids received and present recommendations on purchases to management.
• Prepare specifications required for various supplies and make them available to suppliers.
• Adhere to all JCRC/LPHS required procurement budgets, and donor purchasing guidelines, policies, and controls on procurement.
• Solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders.
• Drive continuous improvement in all aspects of the procurement process.
• Maintain procurement files and other documentation.
• Perform other duties as assigned.

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong communication, organizational, and analytical skills.
• High attention to detail and commitment to transparency and accountability.

• Bachelor’s degree in Procurement, Supply Chain Management, Logistics, Business Administration, Accounting, or a related field.
• A minimum of 2 years’ practical experience in the field of procurement and supply management with demonstrable knowledge of public procurement laws of Uganda and various donors, in particular, the United States Government agencies. Prior experience with US-funded projects is strongly preferred.
• Level 1 certification in a procurement-related professional qualification (e.g., CIPS, CILT) is an added advantage.