Procurement and Logistics (ProLog) Officer job at DanChurchAid (DCA)

Background information about the job or company

DanChurchAid (DCA) is an International Non-Governmental Organisation with headquarters in Copenhagen, Denmark. The organisation was founded in 1922, and have country offices in 19 countries across Africa, the Middle East, Ukraine, and Asia.

DCA has been active in South Sudan since 2007 and works within the three Global Goals of DCA – Save Lives, Build Resilient Communities, and Fight Extreme Inequalities. We work across Upper Nile, Jonglei, GPAA, Central Equatoria, and Eastern Equatoria States primarily through national partners.

The Procurement and Logistics Officer is responsible for ensuring timely, transparent, and cost-effective procurement and logistics support to humanitarian programs in South Sudan. The role ensures compliance with organizational policies, donor regulations, and local laws while maintaining uninterrupted supply chains in complex and high-risk operating environments.

The ProLog Officer for DCA South Sudan will work under the supervision of Head of ProLog, he/she will ensure accurate, transparent, and compliant procurement management for DCA South Sudan.

This position requires strong interpersonal, communication and organization skills with highest level of integrity, the ProLog officer will work in conjunction with Juba and field operations team, ProLog team to facilitate and implement procurement and logistic systems and procedures, procurement planning, Logistics systems and procedures as well as filling and documentation of all DCA Projects.

Responsibilities or duties

Procurement:

• Collectively with the procurement specialist participate in the implementation and maintenance of an effective procurement system and temporary storage of all project materials and commodities before and during transition to the field while safeguarding DCA procurement policy and Procedures.
• Manage procurement and logistics processes for projects funded by ECHO, USAID/ DoS, and Dutch government and other Donors.
• Develop and implement procurement and logistic strategies with local partners
• Work on projects procurement plans, tendering, and contract management.
• Ensure compliance with donor regulations and organizational policies
• Coordinate with logistics and program teams for timely delivery of project items. To the destination
• Build and maintain supplier relationships
• Monitor ProLog performance for the implementing partners and identify improvement areas and update the head of ProLog accordingly.
• In collaboration with program staff Coordinate transportation and fleet management and ensure assets for each project are updated accordingly.
• Upload DCA ProLog documents in PPD as per the approved procurement plan in orderly manner and other logistics related documents.
• Work closely with procurement specialist to ensure Framework Agreements are streamlined and updated periodically.
• Provide. Detail prolog update and share such information with Head of ProLog
• Carry out Market surveys both in Juba and all DCA operation areas and share price list and product catalogue.
• Support DCA partners by building their capacity and periodically conduct field visits to DCA program sites.
• Lead bid analysis, vendor selection, and contract award processes ensuring transparency and value for money.
• Draft purchase orders, contracts, and service agreements and ensure proper authorization.
• Maintain an updated supplier database, including performance evaluations.
• Communicate clearly, consistently, and quickly by email and phone.
• Short term travel to support the field bases for procurement support, such as covering in the absence Prol and any other duty assigned by line manager.
• Immediately report any issue of integrity to DCASS Head of ProLog.

Qualifications or requirements

Experience needed

Are you a visionary and passionate professional within Procurement and Logistics? Have you got solid experience in the humanitarian sector, that you can bring into the DCA Country Programme and ensure quality procurement and logistics processes? Do you have experience in capacity strengthening of partners?

Any other provided details

Then you might be our new Procurement and Logistics Officer in DCA Country Office South Sudan!

• Collectively with the procurement specialist participate in the implementation and maintenance of an effective procurement system and temporary storage of all project materials and commodities before and during transition to the field while safeguarding DCA procurement policy and Procedures.
• Manage procurement and logistics processes for projects funded by ECHO, USAID/ DoS, and Dutch government and other Donors.
• Develop and implement procurement and logistic strategies with local partners
• Work on projects procurement plans, tendering, and contract management.
• Ensure compliance with donor regulations and organizational policies
• Coordinate with logistics and program teams for timely delivery of project items. To the destination
• Build and maintain supplier relationships
• Monitor ProLog performance for the implementing partners and identify improvement areas and update the head of ProLog accordingly.
• In collaboration with program staff Coordinate transportation and fleet management and ensure assets for each project are updated accordingly.
• Upload DCA ProLog documents in PPD as per the approved procurement plan in orderly manner and other logistics related documents.
• Work closely with procurement specialist to ensure Framework Agreements are streamlined and updated periodically.
• Provide. Detail prolog update and share such information with Head of ProLog
• Carry out Market surveys both in Juba and all DCA operation areas and share price list and product catalogue.
• Support DCA partners by building their capacity and periodically conduct field visits to DCA program sites.
• Lead bid analysis, vendor selection, and contract award processes ensuring transparency and value for money.
• Draft purchase orders, contracts, and service agreements and ensure proper authorization.
• Maintain an updated supplier database, including performance evaluations.
• Communicate clearly, consistently, and quickly by email and phone.
• Short term travel to support the field bases for procurement support, such as covering in the absence Prol and any other duty assigned by line manager.
• Immediately report any issue of integrity to DCASS Head of ProLog.

• Strong interpersonal, communication and organization skills
• Highest level of integrity
• Capacity strengthening of partners

• Solid experience in the humanitarian sector