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Procurement and Logistics Assistant Non-profit Jobs – Trees for the Future Inc. (TREES)
Posted by: ugashare-Volunteer
Posted date: 2025-Mar-21
Location: ampala, Uganda
Job Title:    Procurement and Logistics Assistant Organisation: Trees for the Future Inc. (TREES) Duty Station: Kampala, Uganda About US: Trees for the Future Inc. (TREES) is a non-profit organization providing technical training and supplies for farmers in East and West Africa to end hunger through the Forest Garden Approach. Nearly a billion people live in extreme poverty and earn less than $1/day. Most of them are subsistence farmers whose farming practices have led to the deforestation of their land and the degradation of their local and global environment. Trees for the Future (TREES) is ending deforestation, hunger and extreme poverty for farmers in developing nations. Job Summary: The Procurement and Logistics Assistant will oversee the procurement and logistics activities across multiple regions and ensure that purchased items are both cost-efficient and high quality. The Procurement and Logistics Assistant’s responsibilities include implementing procurement processes and assisting in preparation of annual procurement plans. This role will also support the distribution of supplies, materials, seeds, and equipment in field offices, maintaining positive supplier relations, and maintaining accurate records. Key Duties and Responsibilities: - Collaborate with field teams to identify procurement bottlenecks and address them in a timely manner.
- Assist the Procurement and Logistics Officer in implementing procurement processes, including open tendering, to ensure fairness, avoid collusion, and manage costs effectively.
- Support the planning and execution of procurement and supply chain activities, including store management and distribution, ensuring timely delivery and avoiding delays.
- Assist in preparing and monitoring the implementation of the annual procurement plan.
- Help evaluate procurement requirements to optimize sourcing and supply strategies.
- Ensure all procurement activities comply with the TREES’ Procurement Manual, financial controls, and relevant organizational policies.
- Maintain positive supplier relationships and negotiate contract terms.
- Assist with travel arrangements for TREES staff, including transportation and accommodation.
- Support the Procurement Unit, Committees, and Evaluation teams in their functions.
- Prepare and submit accurate monthly procurement reports to the Procurement and Logistics Officer.
- Assist with the distribution of supplies, materials, seeds, and equipment to field offices.
- Maintain motorbike and vehicle mileage logs, and track fuel consumption.
- Conduct regular inspections of regional work areas, job sites, and work crews to ensure a safe working environment.
- Assist in implementing safety policies and ensure proper and accurate accident reporting and documentation.
- Track and reconcile receipts and expenditures at field offices.
- Help maintain an updated Asset Register.
- Ensure the safe, proper, and secure storage of all equipment and supplies according to item classifications.
- Organize and deliver training sessions on procurement and supply chain management for project personnel.
- Support the Seed Bank Department by verifying delivered seed quantities against requested amounts and, checking and documenting distributed seed quantities.
Qualifications, Skills and Experience: - University Degree in Procurement, Supply Chain Management, Business Administration, Commerce or related relevant field.
- 2 years of relevant experience working in Procurement, preferably in an NGO/and/or development program, with experience in managing complex sourcing processes and supplier relationships in the delivery and management of procurement and supply chain services, stores and assets management.
Who you are - An enthusiastic advocate for TREES’ mission and values. You are inspired to empower and support a team working to grow vibrant regional economies, thriving food systems, and a healthier planet. You thrive on a close-knit team that values shared integrity, inclusive collaboration, sustainable resilience, and continuous learning.
- A believer in strong integrity and ethics. You uphold high ethical standards, demonstrate mature judgment, and maintain transparency in all procurement activities.
- A strong collaborator. You foster teamwork, build strong relationships with suppliers, clients, and stakeholders, and work effectively across departments.
- A procurement guru with robust industry knowledge. You have an understanding of agriculture, tree planting, and program-specific procurement needs (a plus).
- An effective communicator and negotiator. You excel at clear communication, supplier negotiations, and contract management.
- An organized and detail-oriented individual. You can manage complex procurement schedules, ensure accurate record-keeping, and optimize logistics operations.
- A system-oriented procurement professional. You have experience with procurement software, inventory management, and financial tracking tools.
- An experienced compliance enforcer. You ensure adherence to procurement regulations, financial policies, and organizational guidelines.
How to Apply: If this opportunity speaks to you, please apply with 1) a cover letter that explains why TREES’ work excites you and why this role is a fit for you, and 2) your CV or resume. We review applications on a rolling basis. Click Here  Deadline: 28th March 2025 For more of the latest jobs, please visit https://www.ugashare.com or find us on our facebook page https://www.facebook.com/Ugashare Job Title:  Sales Executive (Fresher Jobs) Organisation: Tide Ventures Duty… Job Title:  Customs Analyst – DTS (Fresher Jobs) Organization: Diageo… Job Title:  Emergency WASH and Gender Project Officer   Organisation: Church… Job Title:  Qualitative Research Assistants (8 Data Collection Jobs) Organisation:… Job Title:  Customer Care Agent (Fresher Jobs) Organisation: Safi Vintage… Job Title:  Branch Manager (2 Jobs) Organisation: Lapaire Duty Station: Kampala,…
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