Procurement Advisor-Lab
2025-05-21T13:13:57+00:00
Chemonics International Inc
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https://chemonics.com/
FULL_TIME
GHSC-PSM, Kampala
Kampala
00256
Uganda
Consulting
Transportation & Logistics
2025-06-02T17:00:00+00:00
Uganda
8
Project: The Global Health Supply Chain – Procurement and Supply Management Uganda
Background: The purpose of the Global Health Supply Chain– Procurement and Supply Management (GHSC-PSM) Program is to ensure uninterrupted supplies of health commodities in support of United States Government (USG)-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR) and President’s Malaria Initiative (PMI). In supporting USG-funded global health activities, GHSC-PSM will develop and manage a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain.
At the country level, GHSC-PSM supports country strategies and priorities that fall under the following three project objectives:
• Global Commodity Procurement and Logistics
• Systems Strengthening Technical Assistance
• Global and local collaboration to improve availability of health commodities
Purpose
The Procurement Advisor-Lab will work under the technical supervision of the Technical Director. The primary responsibility of the advisor will be to provide technical procurement expertise and serve as technical resource for the implementation of lab logistics policies, systems, goals and procedures. The Procurement Advisor-Lab is also responsible for following up on the implementation of GHSC-PSM joint work plan and providing periodic performance reports.
Specific Responsibilities
1. Provide procurement and logistics expertise for local and international procurement of USAID/PEPFAR funded laboratory equipment, and lab commodities.
2. In collaboration with MOH/Quantification Planning and Procurement Unit, perform quantifications, conduct regular forecasting, and supply plan updating, development of specifications and procurement of laboratory commodities.
3. Provide support to the Laboratory/DCP procurement team ensuring procurements are aligned with supply plans while maintaining on time delivery targets.
4. Achieve at least 80% on-time delivery (OTD) and on-time delivery in full (OTIF) by managing the progress of orders for products funded under the specific task order from the point of intent to request by the USAID Mission in country through delivery of the product to the country. Order management activities include directing a team to:
o establish and enforce procurement policies and procedures for processing requisition orders (ROs) and purchase orders (POs) on a timely basis,
o ensure viability and accuracy of delivery and financial commitments that are being made by GHSC-PSM,
o ensure procurement teams follow established protocols and seek necessary internal (Finance, Risk) and external approvals (USAID),
5. Track and conduct analyses of cycle times, sources of risks to signed and unsigned request orders, and proposed solutions, communicating problems and progress to the rest of the GSC and the TO Director.
6. Liaise with GHSC-QA or FHI360 to ensure products are tested as required and are of acceptable standards,
7. Monitor orders/POs to ensure that the supplier fulfills commitments as per negotiated contracts,
8. Work with the Deliver/Return team to ensure products are delivered based on committed dates,
9. Provide technical support in implementation of Global Viral Load/EID Service Level Agreement (SLA) for Uganda through regular monitoring of supplier performance/compliance to SLA key performance indicators
10. Provides support in the collection, analysis and reporting of laboratory logistics data using national HIV/AIDS laboratory logistics tools to inform resupplies, quantification, funding and procurement decisions.
11. Provide support to the central warehouse (Joint medical stores) to ensure appropriate receipt, storage, and distribution of laboratory commodities.
12. Representation of GHSC-PSM in supply chain stakeholders’ meetings; Commodity Security Group meetings, viral load/EID, and other technical working group meetings.
13. Develop and maintain a database list of pre-qualified suppliers to improve the existing procurement process.
14. Support GHSC-PSM annual procurement work plan development,
15. Develop coaching, mentoring and skill transfer programs to build GHSC-PSM procurement team staff capacity.
16. Carry out additional responsibilities and other duties assigned from time to time by the Technical Director of GHSC-PSM or his/her designee.
Qualifications and Desired Attributes:
1. Advanced degree in Medical Laboratory Technology, Supply Chain Management, Public Health and other related field with at least seven years of working experience in field of health commodities procurement.
2. At least five years’ experience in the procurement of health commodities; pharmaceuticals, laboratory reagents/consumables and supplies for HIV/AIDS programs.
3. Demonstrated experience on contract management and vendor pre-qualification.
4. Demonstrated ability to build and maintain working relationships, particularly interacting productively, proactively, and comfortably with government agencies. Experience in ARTMIS system is a plus.
5. Excellent interpersonal skills, sound judgment, communication skills, training experience, ability to identify and resolve policy and operational constraints.
6. Skilled in actively working in high-performing teams and independently deliver expected result
7. Self-motivated, interest and experience in managing and supervising technical staff
8. Ability to travel internationally and domestically as required to support the progress of program activities
9. Excellent writing and presentation skills in English.
Level of Effort and Location
The duty station for this long-term position will be at GHSC-PSM, Kampala, Uganda.
Supervision
The Procurement Advisor-Lab will report directly to the Technical Director.
Specific Responsibilities 1. Provide procurement and logistics expertise for local and international procurement of USAID/PEPFAR funded laboratory equipment, and lab commodities. 2. In collaboration with MOH/Quantification Planning and Procurement Unit, perform quantifications, conduct regular forecasting, and supply plan updating, development of specifications and procurement of laboratory commodities. 3. Provide support to the Laboratory/DCP procurement team ensuring procurements are aligned with supply plans while maintaining on time delivery targets. 4. Achieve at least 80% on-time delivery (OTD) and on-time delivery in full (OTIF) by managing the progress of orders for products funded under the specific task order from the point of intent to request by the USAID Mission in country through delivery of the product to the country. Order management activities include directing a team to: o establish and enforce procurement policies and procedures for processing requisition orders (ROs) and purchase orders (POs) on a timely basis, o ensure viability and accuracy of delivery and financial commitments that are being made by GHSC-PSM, o ensure procurement teams follow established protocols and seek necessary internal (Finance, Risk) and external approvals (USAID), 5. Track and conduct analyses of cycle times, sources of risks to signed and unsigned request orders, and proposed solutions, communicating problems and progress to the rest of the GSC and the TO Director. 6. Liaise with GHSC-QA or FHI360 to ensure products are tested as required and are of acceptable standards, 7. Monitor orders/POs to ensure that the supplier fulfills commitments as per negotiated contracts, 8. Work with the Deliver/Return team to ensure products are delivered based on committed dates, 9. Provide technical support in implementation of Global Viral Load/EID Service Level Agreement (SLA) for Uganda through regular monitoring of supplier performance/compliance to SLA key performance indicators 10. Provides support in the collection, analysis and reporting of laboratory logistics data using national HIV/AIDS laboratory logistics tools to inform resupplies, quantification, funding and procurement decisions. 11. Provide support to the central warehouse (Joint medical stores) to ensure appropriate receipt, storage, and distribution of laboratory commodities. 12. Representation of GHSC-PSM in supply chain stakeholders’ meetings; Commodity Security Group meetings, viral load/EID, and other technical working group meetings. 13. Develop and maintain a database list of pre-qualified suppliers to improve the existing procurement process. 14. Support GHSC-PSM annual procurement work plan development, 15. Develop coaching, mentoring and skill transfer programs to build GHSC-PSM procurement team staff capacity. 16. Carry out additional responsibilities and other duties assigned from time to time by the Technical Director of GHSC-PSM or his/her designee.
Qualifications and Desired Attributes: 1. Advanced degree in Medical Laboratory Technology, Supply Chain Management, Public Health and other related field with at least seven years of working experience in field of health commodities procurement. 2. At least five years’ experience in the procurement of health commodities; pharmaceuticals, laboratory reagents/consumables and supplies for HIV/AIDS programs. 3. Demonstrated experience on contract management and vendor pre-qualification. 4. Demonstrated ability to build and maintain working relationships, particularly interacting productively, proactively, and comfortably with government agencies. Experience in ARTMIS system is a plus. 5. Excellent interpersonal skills, sound judgment, communication skills, training experience, ability to identify and resolve policy and operational constraints. 6. Skilled in actively working in high-performing teams and independently deliver expected result 7. Self-motivated, interest and experience in managing and supervising technical staff 8. Ability to travel internationally and domestically as required to support the progress of program activities 9. Excellent writing and presentation skills in English.
JOB-682dd19541322
Vacancy title:
Procurement Advisor-Lab
Jobs at:
Chemonics International Inc
Deadline of this Job:
Monday, June 2 2025
Duty Station:
GHSC-PSM, Kampala | Kampala | Uganda
Summary
Date Posted: Wednesday, May 21 2025, Base Salary: Not Disclosed
JOB DETAILS:
Project: The Global Health Supply Chain – Procurement and Supply Management Uganda
Background: The purpose of the Global Health Supply Chain– Procurement and Supply Management (GHSC-PSM) Program is to ensure uninterrupted supplies of health commodities in support of United States Government (USG)-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR) and President’s Malaria Initiative (PMI). In supporting USG-funded global health activities, GHSC-PSM will develop and manage a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain.
At the country level, GHSC-PSM supports country strategies and priorities that fall under the following three project objectives:
• Global Commodity Procurement and Logistics
• Systems Strengthening Technical Assistance
• Global and local collaboration to improve availability of health commodities
Purpose
The Procurement Advisor-Lab will work under the technical supervision of the Technical Director. The primary responsibility of the advisor will be to provide technical procurement expertise and serve as technical resource for the implementation of lab logistics policies, systems, goals and procedures. The Procurement Advisor-Lab is also responsible for following up on the implementation of GHSC-PSM joint work plan and providing periodic performance reports.
Specific Responsibilities
1. Provide procurement and logistics expertise for local and international procurement of USAID/PEPFAR funded laboratory equipment, and lab commodities.
2. In collaboration with MOH/Quantification Planning and Procurement Unit, perform quantifications, conduct regular forecasting, and supply plan updating, development of specifications and procurement of laboratory commodities.
3. Provide support to the Laboratory/DCP procurement team ensuring procurements are aligned with supply plans while maintaining on time delivery targets.
4. Achieve at least 80% on-time delivery (OTD) and on-time delivery in full (OTIF) by managing the progress of orders for products funded under the specific task order from the point of intent to request by the USAID Mission in country through delivery of the product to the country. Order management activities include directing a team to:
o establish and enforce procurement policies and procedures for processing requisition orders (ROs) and purchase orders (POs) on a timely basis,
o ensure viability and accuracy of delivery and financial commitments that are being made by GHSC-PSM,
o ensure procurement teams follow established protocols and seek necessary internal (Finance, Risk) and external approvals (USAID),
5. Track and conduct analyses of cycle times, sources of risks to signed and unsigned request orders, and proposed solutions, communicating problems and progress to the rest of the GSC and the TO Director.
6. Liaise with GHSC-QA or FHI360 to ensure products are tested as required and are of acceptable standards,
7. Monitor orders/POs to ensure that the supplier fulfills commitments as per negotiated contracts,
8. Work with the Deliver/Return team to ensure products are delivered based on committed dates,
9. Provide technical support in implementation of Global Viral Load/EID Service Level Agreement (SLA) for Uganda through regular monitoring of supplier performance/compliance to SLA key performance indicators
10. Provides support in the collection, analysis and reporting of laboratory logistics data using national HIV/AIDS laboratory logistics tools to inform resupplies, quantification, funding and procurement decisions.
11. Provide support to the central warehouse (Joint medical stores) to ensure appropriate receipt, storage, and distribution of laboratory commodities.
12. Representation of GHSC-PSM in supply chain stakeholders’ meetings; Commodity Security Group meetings, viral load/EID, and other technical working group meetings.
13. Develop and maintain a database list of pre-qualified suppliers to improve the existing procurement process.
14. Support GHSC-PSM annual procurement work plan development,
15. Develop coaching, mentoring and skill transfer programs to build GHSC-PSM procurement team staff capacity.
16. Carry out additional responsibilities and other duties assigned from time to time by the Technical Director of GHSC-PSM or his/her designee.
Qualifications and Desired Attributes:
1. Advanced degree in Medical Laboratory Technology, Supply Chain Management, Public Health and other related field with at least seven years of working experience in field of health commodities procurement.
2. At least five years’ experience in the procurement of health commodities; pharmaceuticals, laboratory reagents/consumables and supplies for HIV/AIDS programs.
3. Demonstrated experience on contract management and vendor pre-qualification.
4. Demonstrated ability to build and maintain working relationships, particularly interacting productively, proactively, and comfortably with government agencies. Experience in ARTMIS system is a plus.
5. Excellent interpersonal skills, sound judgment, communication skills, training experience, ability to identify and resolve policy and operational constraints.
6. Skilled in actively working in high-performing teams and independently deliver expected result
7. Self-motivated, interest and experience in managing and supervising technical staff
8. Ability to travel internationally and domestically as required to support the progress of program activities
9. Excellent writing and presentation skills in English.
Level of Effort and Location
The duty station for this long-term position will be at GHSC-PSM, Kampala, Uganda.
Supervision
The Procurement Advisor-Lab will report directly to the Technical Director.
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
How to Apply
Applications should be sent to Ugandaprocurement
ghsc-psm.org by June 2, 2025. Please include a cover letter highlighting your experience, and an updated CV showcasing your qualifications and relevant experience.
Disclaimer: Filling this position is contingent upon receiving USAID approval and funding.