Principal Assistant Academic Registrar-Admissions & Records job at Mountains of the Moon University

Background

Mountains of the Moon University (MMU) is a Public University established under Statutory Instrument Number 2 of 2022, hence a body Corporate with perpetual succession and a Common Seal. MMU strives to become an academic Centre of excellence, by recruiting high caliber staff. MMU therefore invites applications from suitably qualified and skilled Ugandans for the following positions: -

Main purpose of the job

To Organize and coordinate the student’s admission process for the University, maintain up-to-date academic records, and organize, coordinate and maintain the examination process in the University.

Duties and Responsibilities

• Liaise with Uganda National Examination Board (UNEB) to verify the names of the qualified Government sponsored students, and disseminate the lists through the various communication channels (MMU website, Notice Boards and any other media of communication) for viewing;
• Plan, organize and coordinate receipt and processing of applications for privately sponsored and foreign students;
• Coordinate the dissemination of admission lists and receipt of admission letters for privately sponsored students;
• Plan and coordinate the registration of the admitted students at the University;
• Plan and coordinate issuing of identity registration and examination cards;
• Submit lists of registered students to the Academic Registrar;
• Participate in planning and preparation of Departmental budget;
• Perform the duties of Secretariat of the admissions related Committees;
• Supervises Staff below him/her, while assessing their performance and identifies training needs, thereafter, recommends appropriate training; and
• Perform any other official duties assigned by the supervisor.

Person Specifications

a) Academic Qualifications

• A Master’s Degree in either Higher Education Management, or Education Policy and Planning, or Business Administration (Management), or Public Administration and Management, or Information Technology, or Computer Science, or Education (ICT), or Records Management, or Information Management, or Information Management and Systems, from a recognized training Institution.
• An Honours Bachelor’s Degree in either Public Administration, or Education, or Business Administration, or Computer Science, or Information Technology, or Social Sciences with Economics, or Records Management, or Information Management, or Information Management Systems, from a recognized Institution.

b) Experience and Competences

• Should have at least Eight (6) years of experience in Admissions, Academic Administration and University Registry Management, three (3) of which, should have been at a Senior level and above in a Public Institution or reputable Private Organization.
• The ideal candidate should possess the following attributes;
  • Strong knowledge of higher education regulations and academic policies;
  • Expertise in admissions processes and student records management;
  • Strategic planning and analytical skills;
  • Data management and reporting proficiency;
  • High attention to detail and regulatory compliance;
  • Leadership and staff management skills;
  • Excellent written and verbal communication;
  • Strong organizational and problem-solving skills;
  • High ethical standards and confidentiality;
  • Strong decision-making;
  • Professional judgment and integrity;
  • Ability to manage high-pressure admission cycles;
  • Collaborative approach across Academic and Administrative Departments; and
  • Demonstrated Computer skills.

Additional Notes

MMU is an equal opportunity employer, and appointments to all positions are based on merit. Only shortlisted candidates will be contacted formally. Females and persons with disabilities are encouraged to apply.

• Liaise with Uganda National Examination Board (UNEB) to verify the names of the qualified Government sponsored students, and disseminate the lists through the various communication channels (MMU website, Notice Boards and any other media of communication) for viewing;
• Plan, organize and coordinate receipt and processing of applications for privately sponsored and foreign students;
• Coordinate the dissemination of admission lists and receipt of admission letters for privately sponsored students;
• Plan and coordinate the registration of the admitted students at the University;
• Plan and coordinate issuing of identity registration and examination cards;
• Submit lists of registered students to the Academic Registrar;
• Participate in planning and preparation of Departmental budget;
• Perform the duties of Secretariat of the admissions related Committees;
• Supervises Staff below him/her, while assessing their performance and identifies training needs, thereafter, recommends appropriate training; and
• Perform any other official duties assigned by the supervisor.

• Strong knowledge of higher education regulations and academic policies;
• Expertise in admissions processes and student records management;
• Strategic planning and analytical skills;
• Data management and reporting proficiency;
• High attention to detail and regulatory compliance;
• Leadership and staff management skills;
• Excellent written and verbal communication;
• Strong organizational and problem-solving skills;
• High ethical standards and confidentiality;
• Strong decision-making;
• Professional judgment and integrity;
• Ability to manage high-pressure admission cycles;
• Collaborative approach across Academic and Administrative Departments; and
• Demonstrated Computer skills.

• A Master’s Degree in either Higher Education Management, or Education Policy and Planning, or Business Administration (Management), or Public Administration and Management, or Information Technology, or Computer Science, or Education (ICT), or Records Management, or Information Management, or Information Management and Systems, from a recognized training Institution.
• An Honours Bachelor’s Degree in either Public Administration, or Education, or Business Administration, or Computer Science, or Information Technology, or Social Sciences with Economics, or Records Management, or Information Management, or Information Management Systems, from a recognized Institution.