Personal Assistant job at International University of East Africa

About Us:

The International University of East Africa (IUEA) is a leading institution committed to academic excellence, innovation, and professional development. We are seeking a highly organized and proactive Personal Assistant to support our senior leadership in driving the university’s mission and day-to-day operations.

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Outsourcing

Uganda market insights

communication Skills

The Role:

As a Personal Assistant, you will be the right hand of senior management, ensuring smooth coordination of schedules, communications, and administrative processes. You will play a key role in enabling leadership to focus on strategic priorities while maintaining a professional and efficient workflow.

Key Responsibilities:

• Manage and coordinate the executive’s schedule, appointments, and meetings.
• Handle correspondence, emails, and official communications professionally and confidentially.
• Organize travel, logistics, and accommodations for official trips.
• Prepare reports, presentations, and briefing materials.
• Liaise with internal departments, staff, students, and external partners.
• Maintain organized records and files for easy retrieval.
• Assist with special projects, events, and administrative tasks as required.

Why Join IUEA?

• Work in a dynamic, professional, and inspiring academic environment.
• Contribute directly to the efficiency and effectiveness of university leadership.
• Opportunities for professional growth and skill development.

Requirements

Skills & Experience:

• Bachelor’s degree in Business Administration, Management, or related field (Master’s Degree added advantage).
• Minimum 2 years’ experience supporting senior executives or in a similar PA role.
• Strong organizational, planning, and time-management skills.
• Excellent communication and interpersonal abilities.
• High level of discretion, confidentiality, and professionalism.
• Proficient in Microsoft Office Suite and digital office tools.

Personal Attributes:

• Proactive, reliable, and solution-oriented.
• Detail-focused with the ability to multitask effectively.
• Strong sense of accountability and professionalism.
• Confident interacting with executives, staff, students, and external stakeholders.

• Manage and coordinate the executive’s schedule, appointments, and meetings.
• Handle correspondence, emails, and official communications professionally and confidentially.
• Organize travel, logistics, and accommodations for official trips.
• Prepare reports, presentations, and briefing materials.
• Liaise with internal departments, staff, students, and external partners.
• Maintain organized records and files for easy retrieval.
• Assist with special projects, events, and administrative tasks as required.

• Strong organizational, planning, and time-management skills.
• Excellent communication and interpersonal abilities.
• High level of discretion, confidentiality, and professionalism.
• Proficient in Microsoft Office Suite and digital office tools.
• Proactive, reliable, and solution-oriented.
• Detail-focused with the ability to multitask effectively.
• Strong sense of accountability and professionalism.
• Confident interacting with executives, staff, students, and external stakeholders.

• Bachelor’s degree in Business Administration, Management, or related field (Master’s Degree added advantage).