Operations Team Leader (Social Infrastructure) RH Kampala job at Islamic Development Bank (IDB)

OVERVIEW

Business Unit: Operations

Department: Regional Hub of Kampala

Country: Uganda

Location: Kampala, Uganda

Job Grade: E3

Contract Type: Fixed Term

JOB PURPOSE

Under the supervision of the Country Operations Manager, to manage the portfolio of specific sectors related to Social Infrastructure and Development (Education/Health/Water & Sanitation/Urban Development) projects and TAs within the approved costs, timelines and quality to ensure efficient delivery of the Bank’s mandate to support socio-economic development in the relevant Member Countries. Supervise and provide technical oversight to Project Officers on day-to-day basis for the implementation of projects and provide clearance on their tasks. Lead in the project appraisals, conduct portfolio quality reviews, clear project progress reports and PIASRs, contribute to clearance of tender documents and contracts related to implementation of the approved projects and proactively mitigate risks issues in the portfolios. Provide technical support and contribution in shaping the Bank’s strategy by focusing on the given sector in the covered region, including contribution to MCPS, analytical work and programming. Contribute to the Bank’s operational, financial and procurement policies and guidelines as well as to the knowledge management agenda.

KEY ACCOUNTABILITIES

Project Appraisal:

• Lead the preparation of project appraisals to ensure comprehensive coverage of the technical, economic, social, financial, procurement, institutional and environmental aspects of the project proposals are in line with the operations manual and applicable policies/procedures of the Bank.
• Seek inputs from the respective Sector Teams in DGCP and GPP to further refine and enhance the project appraisal documents prior to submission for Board approval.
• Ensure all changes identified during project preparation and appraisal are incorporated in all the relevant documents for alignment of project design and approach prior to submission of project for Board approval.

Project Approval:

• Lead in the preparation, follow-up and communication of project preparation and approvals, in line with IsDB’s business processes, delegation of authority with the relevant focal points and stakeholders (Bank, MC, Partners).

Project Implementation and Monitoring:

• Coordinate with respective DGCP and GPP Sectoral Leads for receiving technical assistance in all aspects across the entire project lifecycle.
• Maintain project plans to ensure ongoing monitoring of project progress, proactive identification of issues and implementation of action plans to resolve issues promptly.
• Liaise with the Operations Quality and Monitoring (OQM) Unit during the operational cycle of projects to ensure necessary operational policies and procedures are being followed and suggestions for improvements are implemented.
• Review disbursement requests and advise on clearance status to country management to ensure timely resolution of procurement and other related issues and ensure that Undisbursed Commitments are minimized.

Project Closure and Review:

• Contribute to the development of project completion reports, on completion of each project, ensuring that all elements of the project charter have been incorporated in the report.
• Provide inputs to the Sectoral Teams in DGCP and GPP ensuring that the problems and issues faced, remedial actions taken, and the lessons learned are well documented for reference in the future projects.
• Provide necessary inputs to the Portfolio Effectiveness Unit, at the end of the project portfolio cycle, to ensure that the portfolio development effectiveness objectives have been achieved.

ACADEMIC AND PROFESSIONAL QUALIFICATIONS

• Bachelor’s degree in Education/ Health/ Health Management / Water & Sanitation / Urban Development / Engineering or related field.
• Master’s Degree in a particular sector would be preferred.
• Additional qualification or certification in Project Management like PMP, PRINCE, etc. would be highly desirable.
• Minimum 8 years of experience with a Bachelor’s degree/6 years’ experience with a Master’s degree in a relevant development sector.
• Languages: English: Mandatory | French: Desirable | Portuguese: Desirable | Arabic: Desirable

SKILLS & NECESSARY KNOWLEDGE

• Project Management skills.
• People Management skills.
• Quality Management.
• Results Orientation.
• Portfolio Management.
• Time and resource management.
• Building Relationships
• Passion for Excellence
• Problem Solving skills
• Vendor Management
• Global Trends and Challenges in the specific sector.
• IT skills, especially in project management.

• Lead the preparation of project appraisals to ensure comprehensive coverage of the technical, economic, social, financial, procurement, institutional and environmental aspects of the project proposals are in line with the operations manual and applicable policies/procedures of the Bank.
• Seek inputs from the respective Sector Teams in DGCP and GPP to further refine and enhance the project appraisal documents prior to submission for Board approval.
• Ensure all changes identified during project preparation and appraisal are incorporated in all the relevant documents for alignment of project design and approach prior to submission of project for Board approval.
• Lead in the preparation, follow-up and communication of project preparation and approvals, in line with IsDB’s business processes, delegation of authority with the relevant focal points and stakeholders (Bank, MC, Partners).
• Coordinate with respective DGCP and GPP Sectoral Leads for receiving technical assistance in all aspects across the entire project lifecycle.
• Maintain project plans to ensure ongoing monitoring of project progress, proactive identification of issues and implementation of action plans to resolve issues promptly.
• Liaise with the Operations Quality and Monitoring (OQM) Unit during the operational cycle of projects to ensure necessary operational policies and procedures are being followed and suggestions for improvements are implemented.
• Review disbursement requests and advise on clearance status to country management to ensure timely resolution of procurement and other related issues and ensure that Undisbursed Commitments are minimized.
• Contribute to the development of project completion reports, on completion of each project, ensuring that all elements of the project charter have been incorporated in the report.
• Provide inputs to the Sectoral Teams in DGCP and GPP ensuring that the problems and issues faced, remedial actions taken, and the lessons learned are well documented for reference in the future projects.
• Provide necessary inputs to the Portfolio Effectiveness Unit, at the end of the project portfolio cycle, to ensure that the portfolio development effectiveness objectives have been achieved.

• Project Management skills.
• People Management skills.
• Quality Management.
• Results Orientation.
• Portfolio Management.
• Time and resource management.
• Building Relationships
• Passion for Excellence
• Problem Solving skills
• Vendor Management
• Global Trends and Challenges in the specific sector.
• IT skills, especially in project management.

• Bachelor’s degree in Education/ Health/ Health Management / Water & Sanitation / Urban Development / Engineering or related field.
• Master’s Degree in a particular sector would be preferred.
• Additional qualification or certification in Project Management like PMP, PRINCE, etc. would be highly desirable.
• Minimum 8 years of experience with a Bachelor’s degree/6 years’ experience with a Master’s degree in a relevant development sector.
• Languages: English: Mandatory | French: Desirable | Portuguese: Desirable | Arabic: Desirable